Job Order Contract for Streets Transportation Construction Services

Agency: Town of Gilbert
State: Arizona
Type of Government: State & Local
Caegory:
  • V - Transportation, Travel and Relocation Services
Posted Date: Mar 15, 2019
Due Date: Apr 2, 2019
Solicitation No: 319001058 & 319001049
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Job Order Contract for Streets Transportation Construction Services
  • RFP Number: 319001058 & 319001049
  • Start Date: 03/15/2019
  • Close Date: 04/02/2019 3:00 PM







Post Date Item Document Format
03/15/2019 Notice and Request for Statements of Qualifications

Attachment Preview

NOTICE OF REQUEST FOR STATEMENTS OF QUALIFICATIONS FROM
CONTRACTORS FOR A JOB-ORDER-CONTRACT CONTRACT
TOWN OF GILBERT, ARIZONA
Project Name:
Job Order Contract for Streets Transportation Construction Services
Project Number:
Contract Number:
Deadline:
N/A
319001058 & 319001049
04/02/2019
Submittal Location:
Gilbert Civic Center, Town Hall Administration Building, 50 East Civic
Center Drive, Gilbert, AZ 85296
GILBERT Staff Contact: Casey Ambrose; casey.ambrose@gilbertaz.gov
RFQ available at:
Town of Gilbert Website ONLY (at no charge)
http://www.gilbertaz.gov/rfp
Date and Location for Submittal: Sealed Statements of Qualifications (SOQs) from qualified Job-
Order-Contractors will be received at the Gilbert Civic Center, Town Hall Administration Building, 50
East Civic Center Drive, Gilbert, Arizona 85296 by 3:00 p.m., MST, April 02, 2019. SOQs must be
submitted in a sealed envelope clearly marked in accordance with the requirements of the Request for
Qualifications (RFQ). The SOQ must include all information items listed in the RFQ in the order
listed. Any SOQ received after the time specified will be returned unopened. (No amendments will
be accepted). It is the Contractor’s responsibility to assure SOQ’s are received at the above location on
or before the specified time.
Project Description: It is the Town of Gilbert’s intent to award multiple contracts for the Job-Order
Contracting (JOC) for Streets Transportation Construction Services. The Town of Gilbert may award
enter into as many as two (2) contracts with qualified firms to provide JOC services related to street
transportation projects. Each contract will be for JOC services related to street transportation projects:
Concrete and asphalt work, utility adjustments, stamped asphalt and concrete, bus pads, micro
seal, slurry seal, seal coating and other miscellaneous items on an as -needed basis as determined
by the Town.
Pre-Submittal Conference: A pre-submittal conference will be held on March 21, 2019 at 10:00 a.m.,
MST at the Gilbert Civic Center, Town Hall Administration Building, 50 East Civic Center Drive,
Room 300. It is highly recommended that all prospective Proposers attend, as Proposer responsibility
issues will be discussed, along with Project requirements.
SOQ Format: Each SOQ received must be in accordance with the format and information provided
within the Request for Qualifications package. Any submittal that does not conform, in all material
respects to what is outlined in the RFQ, will be considered non-responsive. Each SOQ shall be
submitted in a sealed envelope per the directions provided in the RFQ.
Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing
until either the date a contract is awarded or this Solicitation is withdrawn by Gilbert, all persons or
Notice of RFQ for JOC Projects
Form No. 5.1.1
Revised: December 13, 2018 (jfb)
1
entities who respond or intend to respond to this Solicitation, including without limitation their
employees, agents, representatives, partners, subcontractors, consultants, joint venturers, members,
lobbyists, or attorneys (collectively, “Proposers”), shall only discuss matters associated with this
Solicitation with the Procurement Officer designated in this Solicitation and shall not have any direct
or indirect contact about this Solicitation with any other Town staff or Town official, including,
without limitation, members of the evaluation panel, the Town Manager, Deputy Town Managers, the
Mayor, or any member of the Gilbert Town Council. As long as the subject matter of the Solicitation
is not discussed, Proposers may continue to conduct business with Gilbert.
Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a member of
the Gilbert Town Council, provided such meetings are scheduled through the Procurement Officer
listed on this Solicitation, conducted in person at Gilbert Civic Center, Town Hall Administration
Building, 50 East Civic Center Drive, Gilbert, Arizona 85296, and are posted as open meetings by the
Town Clerk at least twentyfour (24) hours prior to the scheduled meetings. The posted notice shall
identify the participants and the subject matter, as well as invite the public to participate.
This policy is intended to create a level playing field for all Proposers, assure that contracts are
awarded in public, and protect the integrity of the selection process. Proposers who violate this
policy shall be disqualified from participating in this Solicitation.
Right to Reject SOQ: GILBERT reserves the right to waive any irregularities in any submittal and to
reject all submittals and re-advertise or cancel the project in its entirety, at its sole discretion.
GILBERT, or its consultants and advisors, will not be responsible for any cost incurred by any firm
submitting a SOQ or responding to this notice.
Equal Opportunity: GILBERT is an equal opportunity employer. Minority and women’s business
enterprises are encouraged to submit on this Project.
DATED: March 13, 2019
TOWN OF GILBERT, ARIZONA
Town Clerk
Publications Date(s): March 15, 2019 and March 22, 2019
Notice of RFQ for JOC Projects
Form No. 5.1.1
Revised: December 13, 2018 (jfb)
2
REQUEST FOR STATEMENT OF QUALIFICATIONS FROM
JOB-ORDER-CONTRACTORS FOR
STREET TRANSPORTATION CONSTRUCTION SERVICES
Project Name:
Contract Number:
Deadline:
Submittal Location:
Gilbert Staff Contact:
RFQ available at:
Job Order Contract for Streets Transportation Construction Services
319001049 and 319001058
04/02/2019 @ 3:00 pm MST
Gilbert Civic Center, Town Hall Administration Building, 50 East Civic Center
Drive, Gilbert, Arizona 85296
Casey Ambrose, casey.ambrose@gilbertaz.gov
Town of Gilbert Website ONLY (at no charge)
http://www.gilbertaz.gov/rfp
1.0 REQUEST FOR STATEMENTS OF QUALIFICATIONS
The Town of Gilbert invites qualified firms to submit a Statement of Qualifications (SOQ) for the above
referenced Project. The JOC Contractor selected will be the firm who can provide the best value to the
Town and who are the most qualified based on the selection criteria in this RFQ as determined by the
Town in its sole discretion.
Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing until
either the date a contract is awarded or this Solicitation is withdrawn by Gilbert, all persons or entities
who respond or intend to respond to this Solicitation, including without limitation their employees,
agents, representatives, partners, subcontractors, consultants, joint venturers, members, lobbyists, or
attorneys (collectively, “Proposers”), shall only discuss matters associated with this Solicitation with the
Procurement Officer designated in this Solicitation and shall not have any direct or indirect contact about
this Solicitation with any other Town staff or Town official, including, without limitatio n, members of
the evaluation panel, the Town Manager, Deputy Town Managers, the Mayor, or any member of the
Gilbert Town Council. As long as the subject matter of the Solicitation is not discussed, Proposers may
continue to conduct business with Gilbert.
Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a member of
the Gilbert Town Council, provided such meetings are scheduled through the Procurement Officer listed
on this Solicitation, conducted in person at Gilbert Civic Center, Town Hall Administration Building, 50
East Civic Center Drive, Gilbert, Arizona 85296, and are posted as open meetings by the Town Clerk at
least twentyfour (24) hours prior to the scheduled meetings. The posted notice shall identify the
participants and the subject matter, as well as invite the public to participate.
This policy is intended to create a level playing field for all Proposers, assure that contracts are awarded
in public, and protect the integrity of the selection process. Proposers who violate this policy shall be
disqualified from participating in this Solicitation.
2.0 INSTRUCTIONS
Sealed Statements of Qualifications will be received at the Gilbert Civic Center, Town Hall
Administration Building, 50 East Civic Center Drive, Gilbert, Arizona 85296 until 3:00 p.m.
MST, April 02, 2019. One (1) original and six (6) paper copies of the SOQ, together with one (1)
electronic copy on a USB flash drive as a single .pdf document that is PC readable, labeled and
not password protected, must be submitted in a sealed envelope clearly marked: “SOQ for Job-
Order-Contract: Project Name: Streets Transportation Construction Services and
Contract Number: 319001049 & 319001058”. Any Statement of Qualifications received at the
wrong location, unsealed or after the time specified will not be accepted and shall be returned
without being opened. It is the firm’s responsibility to assure Statements of Qualifications are
received at the above location on or before the specified time.
The SOQ shall include a one-page cover letter plus a maximum of twelve (12) pages to address
the SOQ criteria specified (including organization chart) and Past Performance Verification form.
Resumes of key personnel may be attached as an additional exhibit and will not count toward the
12-page limit.
Please be advised that failure to comply with the following criteria will result in
disqualification:
Receipt of submittal by the date and time specified.
Receipt of submittal at the proper location.
Receipt of a sealed submittal package.
The number of originals and/or copies of the submittal specified.
Adherence to maximum page requirements.
Acknowledgement of all addenda in the cover letter.
Supplemental resumes are not allowed.
Adherence to the maximum page criteria is critical; each page side (maximum 8-1/2” x 11”) with
criteria information will be counted. Pages and tabs that have photos, charts, graphs or criteria
information will be counted towards the maximum number of pages. The minimum allowable
font size shall be 11.
A pre-submittal conference will be held on March 21, 2019, at 10:00a.m. MST at the Gilbert
Civic Center Town Hall Administration Building, 50 East Civic Center Drive, Gilbert, Arizona
85296, Room 300. Attendance at this meeting is highly recommended since vital information
necessary to the understanding of the Project and the selection process will be discussed.
3.0 GENERAL DESCRIPTION OF PROJECT
Town intends to enter into job-order-contracts (“JOC”) for street transportation construction
services with two separate qualified contractors for the following services: concrete and asphalt
work, utility adjustments, stamped asphalt and concrete, bus pads, micro seal, slurry seal, and seal
coating. This JOC will have a term of five (5) years. The Town intends to award one (1) year
contracts for JOC services with possible four (4) additional one year renewal options. There will
be a single final list of at least three and not more than five firms that may be considered for the
award.
SDG:sdg 3458353.2 2/22/2019
Form No. 5.1.2
Revised: December 13, 2018 (jfb)
2RFQ for JOC Projects
4.0 SCOPE OF WORK
During the terms of each JOC contract, Work is performed as a series of individual Job Orders.
Each Job Order, initiated by Town, is defined cooperatively by Town and JOC Contractor. A
scope, schedule and price are agreed upon, and the JOC Contractor is directed to proceed with the
work. The price for each Job Order will be based on a price booklet with weight factors and
inflation factors.
The Project consists of providing the following services for street transportation projects:
Concrete and asphalt work, utility adjustments, stamped asphalt and concrete, bus pads, micro
seal, slurry seal, seal coating and other miscellaneous items on an as-needed basis as determined
by the Town. General responsibilities of the JOC Contractor are outlined in the attached pro
forma Job-Order-Contract. Specific responsibilities will be set forth in a Job Order. The total
amount for each JOC contract shall not exceed $5,000,000 per year. No Job Order Task shall
exceed $1,000,000.
5.0 SOQ FORMAT AND SCORING
The selection criteria and relative weights for determining the order of firms on the final list are
as follows:
MANAGEMENT
JOC Process Understanding and Approach (project specific)
Schedule and Cost Control Ability
Quality Control Ability
Subcontractor selection plan or procedures to implement
the Town’s subcontractor selection plan.
MAXIMUM SCORE
20
10
5
5
EXPERIENCE
Firm Experience and Capability for Work
10
Proposed Project Manager
25
Proposed Management Staff
10
REFERENCES
References (Past Performance Verification Form)
15
Total Maximum Points
100
6.0 SELECTION PROCESS
6.1 Selection Committee: A Selection Committee will review the Statements of Qualifications and
develop a final list of three (3) and not more than five (5) firms based on the included “Evaluation
Criteria”. The same Selection Committee shall function as to both of the contracts included in
this procurement. The criteria to be used to determine the order of firms on the final list are set
forth in Section 5.0. The firms appearing on the final list will be invited to participate in an
interview with the Selection Committee. The Town will select the firms on the final list and their
order through the combined results of the interview process and the evaluation of Statement of
SDG:sdg 3458353.2 2/22/2019
Form No. 5.1.2
Revised: December 13, 2018 (jfb)
3RFQ for JOC Projects

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