24-021JO Food Service Management Company
| Agency: | Pflugerville Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 15, 2024 |
| Due Date: | Apr 22, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| bid number and title | due date | addenda | bid status | district contact | |||
|
April 22, 2024 2:00 pm |
OPEN | Guadalupe.ornelas@pfisd.net |
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SCHOOL NUTRITION PROGRAMS
FOOD SERVICE MANAGEMENT COMPANY
School Year 2024-2025
REQUEST FOR PROPOSAL
SOLICITATION NO.: _2_4-_0_2_1J_O______________________
School Food Authority (SFA): _P_fl_ug_e_r_vi_ll_e_In_d_e_p_e_n_de_n_t_S_c_h_oo_l_D_i_st_ri_c_t _______________
SFA’s address: _14_0_1_W__. P_e_c_a_n_; P_f_lu_g_e_rv_i_ll_e,_T_X__78_6_6_0______________
Phone number: _(5_1_2_) _5_94_-_0_0_74___________________
Fax number: _(5_1_2_) _59_4_-_0_0_71_____________________
Date Issued: _M_a_r_ch__15_,_2_0_2_4___________
Proposal Due Date: _A_p_ri_l _22_,_2_0_2_4____________
SNP FSMC RFP SY2024-2025
December 1, 2023
Page 1 of 70
Nondiscrimination Statement
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA)
civil rights regulations and policies, this institution is prohibited from discriminating on
the basis of race, color, national origin, sex (including gender identity and sexual
orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be available in languages other than English. Persons with
disabilities who require alternative means of communication to obtain program
information (e.g., Braille, large print, audiotape, American Sign Language), should
contact the responsible state or local agency that administers the program or USDA’s
TARGET Center at (202) 720-2600 (voice or TTY) or contact USDA through the Federal
Relay Service at (800) 877-8339.
To file a program complaint of discrimination, a complainant should complete a Form
AD-3027, USDA Program Discrimination Complaint Form, which can be obtained
online at:
https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-
Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866)
632-9992, or by writing a letter addressed to USDA. The letter must contain the
complainant’s name, address, telephone number, and a written description of the
alleged discriminatory action in sufficient detail to inform the Assistant Secretary for
Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The
completed AD-3027 form or letter must be submitted to USDA by:
(1) mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (833) 256-1665 or (202) 690-7442
(3) email: program.intake@usda.gov
This institution is an equal opportunity provider.
SNP FSMC RFP SY2024-2025
December 1, 2023
Page 2 of 70
Table of Contents
I. PURPOSE .................................................................................................................................................. 5
II. NOTICE TO PROSPECTIVE OFFERORS ........................................................................................ 5
A. Legal Notice........................................................................................................................................... 5
B. FSMC Registration .............................................................................................................................. 5
C. Inquiries/Request for Information ................................................................................................ 5
D. Procurement Method ......................................................................................................................... 6
E. Pre-Proposal Meeting......................................................................................................................... 6
III. PROPOSAL CONTENT AND SUBMISSION................................................................................... 6
A. Proposal Content ................................................................................................................................. 6
B. Proposal Submission Requirements .............................................................................................. 9
C. Late Proposals...................................................................................................................................... 9
D. Altering, Amending, or Withdrawing Proposal........................................................................... 9
E. Rejection of Proposals ....................................................................................................................... 9
F. Calculation of Time ............................................................................................................................10
G. Firm Offer.............................................................................................................................................10
IV. EVALUATION AND AWARD............................................................................................................10
A. Evaluation Criteria.............................................................................................................................10
B. Basis of Award.....................................................................................................................................10
C. Proposal Protest Procedures........................................................................................................... 11
V. GENERAL CONTRACT TERMS ....................................................................................................... 11
A. Contract Term and Renewals .......................................................................................................... 11
B. Changes and Amendments...............................................................................................................12
C. Contract Documents ..........................................................................................................................12
D. TDA Review..........................................................................................................................................12
VI. ADDITIONAL STANDARD TERMS AND CONDITIONS ...........................................................12
A. Scope and Purpose .............................................................................................................................14
B. Food Service.........................................................................................................................................16
C. Use of Advisory Group/Menus........................................................................................................17
D. Purchases and Geographic Preference .........................................................................................18
E. USDA Foods ........................................................................................................................................ 20
F. Employees ........................................................................................................................................... 22
G. Use of Facilities, Inventory, Equipment, Storage, and Utilities ............................................ 24
H. Health Certifications/Food Safety/Sanitation ........................................................................... 26
I. Financial Terms ................................................................................................................................. 27
SNP FSMC RFP SY2024-2025
December 1, 2023
Page 3 of 70
J. Books and Records............................................................................................................................ 29
K. Termination ........................................................................................................................................ 30
L. Insurance..............................................................................................................................................31
M. Trade Secrets and Proprietary Information................................................................................31
N. Summer Food Service Program (SFSP)....................................................................................... 32
O. Certifications ...................................................................................................................................... 33
P. Miscellaneous..................................................................................................................................... 34
AGREEMENT ................................................................................................................................................. 36
Exhibit A: Site Information-Services Required .................................................................................... 37
Exhibit B: Budget.......................................................................................................................................... 38
Exhibit C: Charts........................................................................................................................................... 39
Exhibit D: Designation of Program Expenses ....................................................................................... 40
Exhibit E: Schedule of FSMC Employees.................................................................................................41
Exhibit F: Food Specifications .................................................................................................................. 42
Exhibit G: Price Proposal Form ................................................................................................................ 45
Exhibit H: SFA Protest Procedures.......................................................................................................... 46
Exhibit I: Applicable Laws.......................................................................................................................... 47
Exhibit J: Anti-Collusion Affidavit ........................................................................................................... 49
Exhibit K: Certification Regarding Lobbying ........................................................................................ 50
Exhibit L: Disclosure Form to Report Lobbying Activities .................................................................51
Exhibit M: Menu Cycles............................................................................................................................... 54
Exhibit N: Independent Price Determination Certificate .................................................................. 59
Exhibit O: SFA Certification of Acknowledgement .............................................................................. 60
Exhibit P: FSMC Certification of Acknowledgement ........................................................................... 64
Exhibit Q: Non-Delegable School Food Authority Responsibilities ................................................ 66
Exhibit R: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION FOR COVERED CONTRACTS ................................................................. 68
SNP FSMC RFP SY2024-2025
December 1, 2023
Page 4 of 70
I. PURPOSE
_P_fl_u_ge_r_v_ill_e_I_n_de_p_e_n_d_en_t_S_c_h_o_ol_D_i_st_r_ic_t __, herein referred to as the School Food Authority
(SFA), is responsible for operating the U.S. Department of Agriculture’s (USDA) School Nutrition
Programs (SNP) in schools under its jurisdiction, pursuant to an agreement with the Texas
Department of Agriculture (TDA). To assist in carrying out this responsibility, the SFA is
soliciting proposals for school food service management services for the 2024-2025 School Year.
This Request for Proposal (RFP) is for a fixed-price contract and sets forth the terms and conditions
applicable to the proposed procurement. The Offeror is herein referred to as the Food Service
Management Company (FSMC). The FSMC will provide services to the SFA as described in the
Scope of Work in the RFP and will manage and operate a nonprofit school food service for the SFA
according to the SNP requirements of USDA and TDA.
II. NOTICE TO PROSPECTIVE OFFERORS
A. Legal Notice
All costs involved in submitting a response to this RFP shall be borne in full by the party
incurring said cost. Offerors or their authorized representatives are expected to fully inform
themselves as to the conditions, requirements, and specifications before submitting proposals.
Failure to do so will be at the Offeror’s own risk and therefore cannot secure relief on a plea of
error.
Any contract that may arise from this RFP will be between the selected FSMC and SFA. Non-
Federal funds must be used to pay for any cost incurred prior to the signing of the contract.
The SFA strongly encourages Historically Underutilized Businesses (HUB), Minority and
Women Business Enterprises (MWBE), and labor surplus area vendors to compete for this RFP.
B. FSMC Registration
Pursuant to 7 CFR §210.19(a)(5), all FSMCs that wish to contract for food service with any SFA
within the State must register with TDA. Only proposals from Offerors on the TDA approved
FSMC Vendor List of registered companies operating within the State for the school year
specified in the RFP may be considered. The approved list is located here.
C. Inquiries/Request for Information
If additional information or clarification is required to respond to this RFP, please contact the
SFA's business office by telephone at _(5_1_2_) _59_4_-_0_0_74_________ or by email at
_Gu_a_da_lu_p_e._Or_n_ela_s_@_pf_is_d._ne_t ____. If additional information is provided, it will be shared with all the
Offerors.
SNP FSMC RFP SY2024-2025
December 1, 2023
Page 5 of 70
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