Jefferson County Human Service Work Place Analysis / Master Plan Project

JEFFERSON COUNTY, WISCONSIN
REQUEST FOR
QUALIFICATIONS
Jefferson County Human Service Work
Place Analysis / Master Plan Project
Issued: 09-Apr-2026
Responses Due: 05-May-2026

REQUEST FOR QUALIFICATIONS JEFFERSON COUNTY
Title: Human Services Campus Work Place Analysis / Master Plan
Issue Date: April 9, 2026
Email Questions By: April 23, 2026
Due Date/Time: May 5, 2026, by 2:00 PM
I. INTRODUCTION
Je(cid:431)erson County, Wisconsin is located directly to the west of Milwaukee and
east of Madison. Je(cid:431)erson County is quickly growing due to major investments
being made in the county, which will cause a large increase in governmental
service needs, and employee recruitment over the coming decades. As a
function of this growth, and in accordance with WI General Statutes, Je(cid:431)erson
County is soliciting qualification statements from firms experienced in providing
space analysis and Master Facility Planning Services. This analysis and service
will study county government buildings and o(cid:431)ice space needs and present a
comprehensive vision that will inform e(cid:431)orts to plan for and accommodate
space needs as the county grows. Interested Firms will be required to include
information describing how its firm is equipped to facilitate such an undertaking
and what experience the firm may have with this service. Je(cid:431)erson County
reserves the right to reject all submittals and will award in the best interest of
Je(cid:431)erson County and the project.
II. BACKGROUND
Je(cid:431)erson County departments and employees are primarily stationed in the
Courthouse Campus and the Human Services Campus. With the growth of the
county, age of some facilities, and size of the workforce the county has decided
to study existing county facilities for space needs specific to the Human
Services Campus. This space needs assessment will inform a facilities master
plan. This master plan will explore alternatives, and capital improvement
opportunities to facilitate space need improvements found through the
assessment. Note we recently completed substantial renovation to the
Courthouse Campus and do not feel a need to include this space in this project
scope.
III. PROJECT DESCRIPTION
Je(cid:431)erson County is requesting services from a firm with experience in Wisconsin
to review and update current data along with studying and documenting the

specific space needs of Je(cid:431)erson County and its related agencies. This study will
include specific County departments and related agency functions that occupy
space in county owned/leased buildings. The study should show the most
e(cid:431)icient, e(cid:431)ective, and functional analysis of space allocations for facilities
work place solutions including remote work, hybrid work, and desk sharing.
Additionally, this space assessment should inform a second phase of the
project, which will include finding and presenting options in the form of high-
level master plans for space allocations and capital improvements, as well as
possibilities and designs for new facilities on Annex Road as needed. The
Human Services Campus consists of five buildings, 1) Human Services / Health
Department, 2) Work Forces Development Building, 3) Lueder Haus, 4) Hillside,
& 5) Storage and maintenance shop.
IV. SCOPE OF WORK
Phase I: Work Place Strategy Analysis / Master Planning
1. Meet with Je(cid:431)erson County appointed steering committee and develop a
dynamic and inclusive listing of current Je(cid:431)erson County space, buildings,
and land holdings. The steering committee will include but is not limited to
the County Administrator, Finance Director, Facilities Director, MIS Director,
Human Service Director & associated leadership sta(cid:431), Health Department
Director and Human Resource Director.
2. Meet with Human Service / Health Department Leadership Team to
discuss immediate as well as longterm operational requirements and
associated space needs, including but not limited to parking, storage,
security, privacy, etc.
3. Conduct site visits as needed to verify information and further evaluate the
current and physical asset inventory.
4. Assess Human Services Campus owned/leased spaces as well as land
holdings and document and quantify the conditions found with regards to
existing space and the space needs observed, as well as their impact on:
Operational e(cid:431)iciency
Sta(cid:431) and visitor safety and building security if necessary.
Access and circulation to and from as well as within the building
Quantity and type of specific space needed now.
Accessibility to/use of technology and/or building limitations to
use and/or access.
Visitor and Sta(cid:431) parking; including quantity, accessibility, and
security.
Analyze and report badge swipe data.

Analyze and report on current o(cid:431)ice configuration and report if
higher density options are available.
Modernize the interior configuration and finishes at Hillside
building.
Provide an enclosed emergency exit solution at the Hillside
building.
5. Assess the impact of growth and apply results based on general
population growth projections as well as the above-mentioned interviews.
6. Identify options for providing the total projected space needs:
* Expansion on site
* New Construction
* Restoration of existing space
* Other
* Suggest alternative solutions
7. Provide estimates of probable costs for each of the developed options
identified and or created.
8. Prepare a written report of findings and recommendations and be
prepared to present a summary of all findings and recommendations to the
County Administrator, Sta(cid:431), and the Board of County Supervisors. The report
should also include a preparation of options for consideration, with pros and
cons for each, preferred ranking, and a recommendation of which option(s)
to pursue.
Phase II: Master Plan Development
1. Using feedback from steering team, develop master plans presenting best
alternatives addressing issues arising from the space needs assessment.
2. These master plans shall at minimum include, but based o(cid:431) steering
committee direction are not limited to:
a. Conceptual design of current and future requirements for facilities,
along with proposed capital improvements to facilities.
b. Analysis comparing remodel/improvements versus new facilities,
and the cost di(cid:431)erences.
c. Budget analysis for construction, operations, and alternatives.
d. If new facilities are included in the alternatives, as the location has
been determined, the architect/landscape consultant will coordinate
the site layout process and provide as a part of the Master Plans,
designs for the park/open air space to accommodate employee and
resident use and access.
e. Incorporate the addition of parking facilities and roadway
improvements as needed to accommodate the expected increased
tra(cid:431)ic.

f. Facilitation of a growth plan (e.g., 20-year growth plan) that may be
revisited based on unforeseen circumstances.
g. An employee phasing plan to address all a(cid:431)ected departments
temporary relocation during demolition and construction. This would
include timing of permanent moves (which departments move first,
second, etc. and use of vacated space).
3. Master plans should be suitable for submission to firms for execution and
in-depth design.
V. PROPOSED SCHEDULE
Thursday, April 9, 2026 Issue RFQ
Tuesday, May 5, 2026 Submit RFQ for review by Je(cid:431)erson County
Early May, 2026 Begin interview / award contract
Late May, 2026 Architect design team to begin phase 1
August, 2026 Phase 1 deliverable
September, 2026 Present Phase 1 to County Board
October, 2026 Phase 2 start
TBD Phase 2 deliverable
TBD Present phase 2 to County Board
VI. REQUIREMENTS
A. Architects must submit five (5) written, bound responses and one (1)
electronic copy by 2:00 pm CDT on Tuesday, May 5, 2026. Written responses
should be delivered to John Fox, 311 S. Center Avenue, Je(cid:431)erson, WI 53549.
The electronic copy should be submitted in .pdf format and e-mailed to
facilitiesbids@je(cid:431)ersoncountywi.gov. Both the written and electronic copies
must be received by the deadline above.
B. Responses submitted should be concise and address the objectives
requested by the County.
C. Responses shall be limited to a maximum of 25 pages (front and back
equals 2 pages).
D. All respondents to the request for qualifications shall address the
following, as a minimum, and should conform to the numbering system used
below:
1. Letter of transmittal, identifying contact person.
2. Statement substantiating firm's understanding of project objectives
and task assignments.
3. Company background and history.
a) A brief history of the firm.
b) Resumes of principals.

4. List similar design work performed by the company over the last five
(5) years.
a) Include as a minimum: size, scope, cost, location, dates,
time adherence, and owner contact.
b) List similar work performed by the company beyond five (5)
years including size, location, and year of completion.
5. Identify proposed Project Architect (person directly responsible)
and proposed Principal-in-Charge and/or Project Manager, if di(cid:431)erent
from the Project Architect.
a) Include five (5) projects your firm's proposed Project
Architect completed in the last five (5) years for the type of
project above in which you have interest. For each project,
include size, scope, cost, location, the date completed versus
the original scheduled completion date, the initial budget
versus the actual cost, and the percentage of change orders
issued for the project. Projects listed in Item #4 may be
included.
b) Include resumes of Project Architect and Project Manager.
6. List any subcontractors that would be proposed to work on the
project, if the scope of any part of the project is greater than what
would be possible by the firm alone. The information from Item #4 is
needed for each proposed subcontractor.
7. Provide three (3) client references (other than items 4 and 5 above).
Government project references are preferred. Provide one reference
from a financial institution.
8. Provide a schedule of professional fee rates as Attachment A.
9. Respond to the proposed schedule. Include a statement of whether
your firm will be able to meet the proposed schedule, including
starting on time and ending on time. If the firm wishes to propose an
alternative schedule, please include that as Attachment B.
10. Describe previous litigation or arbitration in which your firm has
been involved and the outcome during the past five (5) years.
11. State any history or present condition that would put the firm in a
conflict of interest in the design and/or construction of the project.
12. Attach any other supporting material to your response.
13. Provide your Architect's license number.
VII. PROPOSAL INSTRUCTIONS
1. Deadline and Number of Submittals: Architects/Design Teams must
submit five (5) written, bound responses and one (1) electronic copy by 2:00
pm CDT on Tuesday, May 5, 2026. Written responses should be delivered to
John Fox, 311 S. Center Avenue, Je(cid:431)erson, WI 53549. The electronic copy
should be submitted in .PDF format and emailed to

facilitiesbids@je(cid:431)ersoncountywi.gov. Both the written and electronic copies
must be received by the deadline above.
2. Withdrawal of Proposals: Proposing vendors may withdraw their proposals
any time before the deadline for submission on 2:00 pm CDT on Tuesday,
May 5, 2026, but the withdrawal must be submitted in writing and signed by
the proposing vendor.
3. Inquiries and Corrections: All inquiries relating to this request should be in
writing and addressed to: John Fox, Director of Facilities Je(cid:431)erson County,
311 S. Center Avenue, Je(cid:431)erson, WI 53549, 920-674-7322,
facilitiesbids@je(cid:431)ersoncountywi.gov
4. Discrepancies and omissions: If a proposing vendor finds discrepancies in
or omissions from the specifications or should require additional
clarification of any part, a written request for interpretation shall be
submitted to facilitiesbids@je(cid:431)ersoncountywi.gov. Any interpretation of or
changes made to the RFQ will be made by written addendum to each
proposing consultant and shall become part of the request for any contract
awarded. The County will not be responsible for the accuracy of any other
oral explanations, interpretations, or representations. All inquiries must be
made by April 23, 2026. It shall be the responsibility of each proposing
organization or individual to verify that every addenda has been received
prior to submitting proposals.
5. Vendor Certification: The submission of proposal shall be deemed a
representation and certification that the proposing vendor:
* Has carefully read and fully understands the information provided by
Je(cid:431)erson County in this RFQ;
* Is financially solvent and as the capability to successfully undertake
and complete the responsibilities and obligations of the proposal
submitted;
* Represents that all of the information contained in the submitted
proposal is true and correct;
* Did not in any way collude or conspire with any other parties,
directly or indirectly, in regard to the amount, terms or conditions of
this proposals;
* Acknowledges that Je(cid:431)erson County has the right to make any
inquiry it deems appropriate to substantiate or supplement
information provided by proposing vendors and hereby grants
Je(cid:431)erson County permission to make these inquiries; and
* Acknowledges that any proposal cannot be modified after its
submission for any reason.
6. Late Proposals: Late proposals will not be accepted under any
circumstance and will not be opened or reviewed. We will not accept
proposals by fax or any method. The sender must allow ample delivery time
for the selected shipment or transmission methods.

7. Definition and Context: Unless otherwise specified in this document, all
words shall have a common meaning unless the context in which they are
used clearly requires a di(cid:431)erent meaning. Words in the singular number
include the plural, and in the plural include the singular.
8. County Conditions:
* All proposing firms or individuals shall comply with all conditions,
requirements, and specifications contained herein, with any
departure constituting su(cid:431)icient cause for rejection of the proposal.
However, Je(cid:431)erson County reserves the right to change the
conditions, requirements and specifications as it deems necessary.
* The proposal must be signed by a duly authorized o(cid:431)icial of the
proposing organization or individual submitting the proposal.
* No proposals will be accepted from any person or organization that
is in arrears for any obligation to Je(cid:431)erson County, or that otherwise
may be deemed irresponsible or unresponsive by county sta(cid:431) or the
Je(cid:431)erson County Board of Supervisors.
* Je(cid:431)erson County is not obligated to enter into any contract as a
result of the RFQ.
* Je(cid:431)erson County reserves the right to reject all proposals or any part
thereof and to select the most responsive proposal that is deemed in
the best interest of Je(cid:431)erson County.
* Only one proposal will be awarded as the result of the RFQ.
* Je(cid:431)erson County may approve or disapprove the use of specific
proposed subcontractors in any proposals.
* Je(cid:431)erson County reserves the right to enter into an agreement with
another proposing vendor if the originally selected vendor fails to
execute a contract with the County or defaults on their contract.
* All proposals shall be prepared in a comprehensive manner as to
content, but we do not require specific types of binders or
promotional material for submissions. Promotional material will not
be considered part of the proposal and will not a(cid:431)ect the evaluation of
proposals.
* Je(cid:431)erson County reserves the right to negotiate with any, none or all
the proposing companies.
* All costs, including travel and expenses, incurred in the preparation
of this proposal will be borne solely by the proposing company.
* The County will not return proposal materials to those submitting
proposals.
* The proposer shall complete and sign the Vendor Information &
Signature Form.
* No agreements with any selected vendor shall be binding until a
contract is signed and executed by the Board of Supervisors or County
Administrator and authorized representatives of the vendor.

VIII. SELECTION AND AWARD
Je(cid:431)erson County anticipates interviewing one or more firms before making a
final selection. The interview team may include but is not limited to:
1. representatives from the Je(cid:431)erson County Administrator's O(cid:431)ice,
2. the Je(cid:431)erson County Director of Facilities
3. representatives of Je(cid:431)erson County MIS and Human Services departments
4. the Project Manager.
Je(cid:431)erson County shall award the contract to the most qualified firm and reserves
the right to reject any of and all responses based on the following criteria:
a. Demonstrated understanding of the project.
b. Demonstrated experience with government projects.
c. Demonstrated experience with Space Needs Studies of similar requirements.
d. Familiarity with Je(cid:431)erson County.
e. Successful negotiation of fee for this work.
f. Such other appropriate information as the County deems advisable.
IX. QUESTIONS:
John Fox Director of Facilities
311 S. Center Avenue
Je(cid:431)erson, WI 53549
920-674-7322
jfox@je(cid:431)ersoncountywi.gov