Janitorial Services

Agency: City of Wheat Ridge
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Feb 13, 2020
Due Date: Feb 27, 2020
Solicitation No: RFP-20-05
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number bid due date status
Janitorial Services
FEBRUARY 27, 2020 by 2:00 PM OUR CLOCK
Questions due February 11, 2020 by 2:00 PM

Attachment Preview

REQUEST FOR PROPOSALS
RFP-20-05
CITY-WIDE JANITORIAL SERVICES
DUE DATE: THURSDAY, FEBRUARY 27, 2020 BY 2:00 PM OUR CLOCK
SEALED PROPOSAL MUST BE MAILED OR DELIVERED TO:
City of Wheat Ridge Municipal Building
Attention: Kirby Hollums
Purchasing & Contracting Division
7500 W 29th Avenue
Wheat Ridge, CO 80033
Phone: 303-235-2885
DOCUMENTS PREPARED BY:
PARKS & RECREATION DEPARTMENT - FACILITIES DIVISION
PURCHASING & CONTRACTING DIVISION
IMPORTANT: PLEASE READ ENTIRE DOCUMENT
Per the attached specifications, terms and conditions.
PLEASE DO NOT REMOVE ANY PAGES FROM THIS BID DOCUMENT
RFP-20-05__ CITY-WIDE JANITORIAL SERVICES
1
TABLE OF CONTENTS
PAGE#:
COVER PAGE ...................................................................................................................................................... 1
TABLE OF CONTENTS ........................................................................................................................................ 2
ADVERTISEMENT................................................................................................................................................ 3
INTRODUCTION................................................................................................................................................... 5
STATEMENT OF WORK ...................................................................................................................................... 8
PROPOSAL SUBMISSION................................................................................................................................. 23
SELECTION PROCESS ..................................................................................................................................... 24
EVALUATION AND AWARD .............................................................................................................................. 25
ANTICIPATED SCHEDULE................................................................................................................................ 25
TERMS & CONDITIONS .................................................................................................................................... 26
INSTRUCTIONS TO BIDDERS .......................................................................................................................... 27
FORMS
BIDDER INFORMATION FORM ..................................................................................................................... 29
CERTIFICATE OF ILLEGAL ALIEN FORM .................................................................................................... 30
NON-DISCRIMINATION ASSURANCE FORM............................................................................................... 31
NON-COLLUSION AFFIDAVIT ....................................................................................................................... 32
VENDOR’S QUALIFICATION FORM .............................................................................................................. 33
SAMPLE AGREEMENT .................................................................................................................................. 35
ATTACHMENTS
EXHIBIT A – AFFIDAVIT ................................................................................................................................. 41
ATTACHMENT 1 – CHECK LIST .................................................................................................................... 42
ATTACHMENT 2 – FEE SCHEDULE.............................................................................................................. 44
ADDENDUM (if applicable)
RFP-20-05__ CITY-WIDE JANITORIAL SERVICES
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REQUEST FOR PROPOSALS
RFP-20-05
CITY-WIDE JANITORIAL SERVICES
Proposal Due Date: THURSDAY, FEBRUARY 27, 2020, BY 2:00 PM OUR CLOCK
Project Overview: The Parks and Recreation Dept., Facilities Division, is seeking proposals for Janitorial Services
at eight (8) City-owned facilities, divided into three groups for bid response purposes and possibly the award basis.
All janitorial related equipment will be furnished by Contractor, except as otherwise described. Frequency of work
varies, and this is a performance-based contract specifying intended outcomes with little need for city staff to exert
much oversight. Work shall be performed by bidder’s employees and not independent or sub-contracted workers.
Legitimate franchising is acceptable.
The City has split the facilities into three groups and will be executing three contracts, one for each group. Interested
firms are invited to submit a proposal for the group(s) they feel they can best serve. The City may award to more
than one firm, by group or other arrangement. The groups are as follows: Group 1: Recreation Center and Anderson
Park Building. Group 2: Active Adult Center and Richards-Hart Estate (RHE). Group 3: City Municipal Bldg., PFOS
office bldg., Parks shop, and PW Ops shop and Bay. Anticipated start date is May 1, 2020. Term for each contract is
for one year with the option to renew for four (4) additional one-year periods, then continuing month-to-month until
services are rebid.
Mandatory Site Visit/Walk-through: Scheduled for Monday, February 3, 2020 at 9:00 a.m. for Groups 1 & 2.
Meet in the Recreation Center lobby, 4005 Kipling Street, (Site 5 on attached map). Next is the Anderson Park
Building, 4355 Field Street (Site 4 on attached map). The 3rd site is the Active Adult Center, 6363 W. 35th Ave. (Site
3 on attached map). And the 4th site is the Richards-Hart Estate, 5349 W 27th Ave. (Site 2 on attached map). You
must be in attendance and sign in at all Group sites for which you wish to submit a bid. Cameras and
measuring devices are welcome.
Mandatory Site/Job Walk: Scheduled for Tuesday, February 4, 2020 at 9:00 a.m. for Group 3. Meet at the Public
Works Operations Shop at 11220 W. 45th Ave. (Site 6 on attached map). The next stop is the Parks, Forestry and
Open Space office building and Parks shop, 9110 W. 44th Ave. (Site 4 on attached map). Conclude at the Municipal
Building west side lobby, 7500 W. 29th Ave. (Site 1 on attached map). You must be in attendance and sign in at
all sites to be eligible to submit a bid for Group 3. Cameras and measuring devices are welcome.
Minimum Requirements: Awarded firm must have a valid City of Wheat Ridge Business/Use Tax license prior to
starting the project. This service requires compliance with both the “Illegal Alien” provisions of CRS8-17.5-101 and
“Non-Discrimination Assurance” of Title VI Regulations at 49 CFR Part 21 (forms included in bid documents).
Awarded firm must demonstrate a minimum of five years of experience in successfully cleaning recreation or workout
center locker rooms and/or office environments including floor cleaning services. Proposals must remain firm for
ninety (90) days after submittal.
Awarded firm(s) shall have adequate staff and expertise to begin work on the stated start date.
Deadline for Questions: TUESDAY, FEBRUARY 11, 2020, BY 2:00 PM. Email questions to Kirby Hollums at
khollums@ci.wheatridge.co.us. Responses will be posted to the City website by Tuesday, February 18, 2020.
Submit Proposal to:
City of Wheat Ridge Municipal Building
Attn: Kirby Hollums
BID - Purchasing & Contracting Division
7500 W 29th Avenue
Wheat Ridge, CO 80033
Proposal shall be submitted in a sealed envelope, marked: RFP-20-05, CITY-WIDE JANITORIAL SERVICES.
RFP-20-05__ CITY-WIDE JANITORIAL SERVICES
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Comments: For each group for which a proposal is being submitted, submit one (1) marked “Original”, plus three
(3) additional complete sets marked “copy”. Late receipt of proposals will not be considered.
All proposals shall be validated upon receipt. Proposals received after the due date/time will be filed unopened. The
City of Wheat Ridge reserves the right to reject any and all proposals—or any part—and to waive any formalities or
informalities to make an award in the best interest of the City.
RFP Documents: Available on the RMEPS a division of BIDNET www.rockymountainbidsystem.com or call 1-800-
677-1997 x 214 or visit the City Website for project documents and updates: www.ci.wheatridge.co.us.
Point of Contact: Kirby Hollums, Buyer II, khollums@ci.wheatridge.co.us, or phone 303-235-2885. Do not contact
the requesting department or any member of the selection committee.
Kirby Hollums, Buyer II
Publish Dates:
City website
RMEPS
Date: January 23, 2020
Date: January 23, 2020
RFP-20-05__ CITY-WIDE JANITORIAL SERVICES
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I. INTRODUCTION
A. General
CITY OF WHEAT RIDGE
RFP-20-05
CITY-WIDE JANITORIAL SERVICES
The City of Wheat Ridge (the “City”) Municipal Building is located in the northwest area of Denver metropolitan, 7500
W 29th Avenue, Wheat Ridge, CO 80033. The City’s area consists of about nine square miles of rolling land adjacent
to Interstate 70 transportation corridor between Denver and the Rocky Mountains. The topography is somewhat
unique, with a natural ridge traversing the City. The City is a suburban community of approximately 33,000 residents.
The City is a home-rule municipality with eight council members, city manager and mayor form of government.
Janitorial Cleaning Services are being solicited for eight (8) municipal buildings. All janitorial related equipment will
be furnished by Contractor, except as otherwise described. Any equipment used at the City of Wheat Ridge shall be
of suitable type and grade for the purpose intended. The Contractor will be allowed to store equipment in designated
locations only.
Prior to use, any products supplied by the Contractor must be submitted to and pre-approved by the Contract
Administrator, Zach Lovato, in writing. The Material Safety Data Sheets (MSDS or SDS) for these supplies must be
included. The City prefers environmentally-friendly products be used for services under this contract. Space to store
equipment and products will be a shared space that will be accessible by City employees.
At all times, the City of Wheat Ridge desires the highest quality cleaning. Work will be rated on a Pass/Fail basis.
Inspections will be performed by the Contract Administrator or her designee to ensure guidelines are met. If the
Contract Administrator or designee believes the quality of work fails to meet the City’s expectations, the Administrator
will request such work to be redone until it meets quality standards, at Contractor’s expense.
After notification for correction is issued, the contractor will be given a specified time frame to address the issues. If
the cleaning issues are not corrected or if they frequently occur, the City reserves the right to make payment based
on work completed to standard.
Bidders may be required to demonstrate, either before or after the bid opening, their availability of personnel,
equipment, and organization not otherwise committed to perform the work within the time limits specified in the bid,
and bidder’s must inform the City of commitments to other work.
The Contractor’s supervisor must speak English, and be able to communicate with the cleaning staff if they speak a
different language. All employees must have proof of citizenship or legal resident cards.
B. Background
The Contractor currently providing services for all City facilities has indicted that, going forward, they will no longer
provide services for the Recreation Center. As such, their contract is being canceled and this new solicitation is being
conducted for services as identified in the Scope of Work for all City facilities.
All buildings are up to standard and do not require any “deep” cleaning prior to start of a new contract. Services
generally include cleaning, floor mopping, soap filling, dusting, vacuuming, and trash removal. There are specific
cleaning tasks for each building, and all may require work to be performed on weekends.
The City provides all hand soap, disposable towels, toilet paper, seat liners, and trash can liners. The City also
supplies a mop and bucket for most locations.
All cleaning products, supplies and equipment shall be kept on site, in good supply, neat, safe and orderly
RFP-20-05__ CITY-WIDE JANITORIAL SERVICES
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