Request for Proposal (R.F.P.) for Janitorial Services for Bixby Municipal Building for the City of Bixby, Oklahoma
Separate sealed Bid/Request for Proposals (R.F.P.) For Janitorial Services for Bixby Municipal Building for the City of Bixby, Oklahoma will be received by the City of Bixby, Oklahoma at City Hall, 116 West Needles, Bixby, Oklahoma 74008, until 4:00 PMon February 17, 2025, for furnishing tools, materials and labor, and performing the work necessary for the location above.
All bid proposals that have been duly received will be opened and reviewed by the City Clerk, and/or her designated representative, at the time and date shown above.
The information for Bidders, Specifications, and other Contract Documents may be examined at the following location:
City of Bixby, Oklahoma
116 W Needles
Bixby, Oklahoma 74008
An electronic copy may be obtained via email from Shannon Duran at the City of Bixby. If you wish to bid proposals on the project, please email
For security reasons, you must enable JavaScript to view this E-mail address. and request a PDF set of the Request for Proposal (R.F.P.) For Janitorial Services for the Bixby Municipal Building. Alternate delivery arrangements can be made by calling Shannon at 918-366-0405. You must contact Shannon to be placed on the Bidder’s List so the City can ensure you receive all addenda and other pertinent bidding information.
Respondents must attend a walk-through on February 4, 2025, at 10:00 a.m. at the Bixby Municipal Building, 211 N. Cabaniss Ave, Bixby, Oklahoma 74008.
The Owner reserves the right to waive any informality or to reject any or all Request for Proposals.
The sealed proposal of each bidder shall be accompanied by the following:
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Description of Company: An introductory letter including background on Respondent’s company, number of years in business, types of businesses served, and business locations. Clearly indicate the designated contact and authorized representative (principal-in-charge) with mailing address, business telephone, emergency telephone, e-mail, and facsimile numbers;
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Cost of Services: A fixed monthly cost for the services identified in the scope of Work and summarized on the Attached Proposal Form;
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References: At least three recent references documenting the Respondent’s experience. Each reference should include the individual’s name, title, company, current telephone number, and number of years served by Respondent and in what capacity;
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List of Companies: A list of all companies where Respondent is currently providing janitorial service;
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Qualifications of Personnel: Information on the experience and/or qualifications of the personnel to be assigned to project.
Submit one (1) original and two (2) copies of your proposal. Proposals are to be submitted inside a sealed envelope marked on the outside with “Janitorial Services for Municipal Facilities”.
All proposals must be received, at the City Clerk’s Office, no later than 4:00 p.m. on Monday, Feb. 17, 2025.
No late or faxed proposals will be accepted.
Bid proposals received more than ninety-six hours, excluding Saturdays, Sundays, and holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened.
No bidder may withdraw his bid within sixty (60) days after the actual date of the opening.
1/17/25 Shannon Duran
Date Shannon Duran, City Clerk
