Janitorial Services-DWR

RFP No. (23021) -  (Janitorial Services-DWR)

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until (2:00pm)., (May 18, 2023), for the Purchase of (Janitorial Services-DWR). Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Janitorial Services-DWR) for its (Department of Water Resources-Various Departments).

The City desires to purchase (Janitorial Services-DWR).  (Janitorial Services-DWR) is expected to be available for use at the (Department of Water Resources-Various Departments) not later than (July 1, 2023).

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Department of Water Resources correspondent listed below:

Tammy Grier

City of Gainesville

1006 S. Bradford Street, Ext. Gainesville, GA. 30501

Phone: (770.531.2663)

FAX: (770.531.2672)

(tgrier@gainesvillega.gov

Unauthorized contact regarding the Proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Proposal correspondent.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the Proposal correspondent named above.  Questions must be received by 10:00 a.m., (05/10/23).  A list of questions and answers will be provided to all know proposers and by request. Requests may be made to the Proposal correspondent named above.

PROPOSAL RESPONSE DATE AND LOCATION

The Department of Water Resources must receive the vendor’s Proposal in a sealed envelope, in its entirety, not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (May 18, 2023).  Proposals arriving after the deadline will be returned unopened to their senders.  All Proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package:

(Janitorial Services-DWR #23021)

Vendors assume the risk of the method of dispatch chosen.   The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Proposal receipt.  Late Proposals will not be accepted nor will additional time be granted to any vendor.   Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:

Proposal Release:                               (April 20, 2023)

Proposal Questions Deadline:             (May 10, 2023 @ 10:00am)

Proposal Due Date:                             (May 18, 2023 @ 2:00pm)

Award Date:                                        (May 30, 2023)  EST

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of Proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty.