26-600 Janitorial Services

ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
City of Ardmore, 23 South Washington, Ardmore, OK 73401; (580) 226-2100
Separate sealed Bids for Bid No.: 26-700- STREET SUPPLIES AND MATERIALS, will be received at the office of
the Purchasing Department, at the above address until 2:00 P.M., C.S.T. on Thursday, July 23, 2026, and then
publicly opened and read aloud in the First Floor Conference Room.
The requested bids are for the acquisition and purchase of an assortment and variety of materials, special
equipment, devices or subsystems for the maintenance, repair, renovation, rehabilitation, or upgrade of
engineering, street, storm sewer, utilities and building systems. The list of such items for which bids are sought
are shown in the Bid Proposal. This solicitation is a request for bids for materials; it is not a solicitation for
construction services. The items for which bids are solicited shall be procured, based on bids received, in
accordance with City of Ardmore published procurement policies.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn
prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID
received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within sixty
(60) calendar days following the actual date of the opening thereof. The selected Bidders shall honor the bid
prices for six (6) months, with the option to renew for one (1) additional six (6) month extension.
The OWNER reserves the right to: change dates the bid will be considered; waive all informalities; reject any
and all bids; choose whether to accept alternates, if applicable; adjust quantities; and add or omit items of work
as deemed necessary to conform with budget or other constraints; and to accept that bid deemed most
advantageous for value received. Bids shall be priced per unit or quantity specified, FOB Ardmore.
Bids shall be made in accordance with the Instructions for Bidders contained in the Contract Documents.
Contract Documents may be examined or obtained at the City of Ardmore's Purchasing Office, located on the
1st floor of City Hall at 23 South Washington, Ardmore, Oklahoma. The Purchasing Department may be reached
at (580) 221-2582 or sshaw@ardmorecity.org.
City of Ardmore, Oklahoma
Published in The Ardmoreite on Tuesday, June 30, 2026, and Tuesday, July 7, 2026.

INSTRUCTIONS FOR BIDDERS
Preface
The City of Ardmore wishes to procure a variety of items of materials, equipment, and system components for
installation in, reconstruction or repair of City engineering, street, utility and building systems. This solicitation
is a request for bids for materials and supplies; it is not a solicitation for construction services.
Bids will be received by the Purchasing Agent, City of Ardmore, Oklahoma (hereinafter called the "City"), at 23
S. Washington, Ardmore, OK 73401, until 2:00 p.m. C.S.T., on Thursday, July 23, 2025, and then publicly opened
and read aloud in the Purchasing Department.
Obtaining Documents
Copies of the bid form are available in hard copy in the Purchasing Department Room 103, City Hall, 23 S.
Washington, Ardmore, OK 73401, at no cost. Copies of the pertinent instruction and bid forms in digital file
form may also be obtained by contacting the City of Ardmore Purchasing Coordinator, Sherrill Shaw at (580)
221-2582 or sshaw@ardmorecity.org.
Analysis and Bid Preparation
Should any Bidder have questions or require clarification prior to the closing of the solicitation, they may be
submitted to Sherrill Shaw by emailing sshaw@ardmorecity.org or by calling (580) 221-2582.
The City may order none, some or all of the individual line items based on the bids; and may order some items
on multiple occasions during the period for which the Bids remain in effect. Bidders should therefore prepare
their bids for each individual line item independent of its real or perceived relationship to any other related line
item.
It shall be assumed and the Bidder grants that
* The unit prices or lump sums shall be full compensation for furnishing and delivering the items of materials,
equipment, components or devices to the 'City' or designated representatives at the Public Works facility,
City Hall or to a designated location, such as a worksite, within the City limits of Ardmore;
* All surcharges, charges or fees shall be included in the unit price bid.
* The City of Ardmore shall not accept charges or fees more than the unit price bid.
* The City reserves the right to increase, reduce, or delete any item(s) in the bid as deemed to be in the best
interest of the City;
* The bid prices shall be effective for six (6) months from date of award, with one (1) additional six (6) month
extension; the City reserves the right to extend the expiration date of the bids for up to 180 days when it is
considered in the City's best interests and only with the mutual agreement of the awardee;
* Payment shall be based on the unit price for the actual quantity of items ordered and delivered, FOB
Ardmore;

* He or she has examined the technical specifications and agrees to provide the specified items or items of
equal or better value, provided such alternative item has been approved by the City Purchasing Agent prior
to the submission of the bid;
* The Bidder agrees in lieu of a security bond to honor his or her bid for a period of 30 days following the
publication of all bids received; and, if designated the principal Bidder based on the lowest and most
responsible bid received, honor said bid price for six (6) months; and if he or she fails to do so, shall not be
qualified to bid or offer bids to the City or its Authorities for a period of one year;
* If selected to provide the item or items offered, the Bidder agrees to provide said items within the
designated delivery times shown in the specifications, or 14 days, whichever is greater, following the date
of the Order upon which the bid price is made; and should the Bidder be unable to meet requisite delivery
times, the City reserves the right to select the next lowest bidder or available vendor, consistent with City
purchasing policies. Because time is of the essence, the only exception to this will be concrete.
* The undersigned understands that the City reserves the right to reject any or all Bids, or award bid by item
for all or none, or to waive any formality or technicality in any Bid as it deems to be in the best interest of
the City.
Bid Submittal
Bids may be delivered in person or may be transmitted by US Mail or courier:
* Bids delivered in person or by courier must be received in the
City of Ardmore
Purchasing Department
23 S. Washington
Ardmore, OK 73401
as long as, they are received by 2:00 PM, C.S.T., Thursday, July 23, 2026. Bids shall be received until the closing
date and time and thereafter opened and read at the above stated time for receipt of bids or as soon thereafter
as practicable.
The City may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn
prior to the above-scheduled time for the opening of bids or authorized postponement thereof. Any bid
received after the time and date specified shall not be considered.
The intent of the solicitation is to enable the City to procure selected items on an as-needed and a periodic basis
subject to the delivery stipulations noted in the Bid Proposal below.
All Bids shall be entered upon and submitted using the Bid Form below. Each Bidder may present Bids for as
few or as many items as he or she may choose. Blank entries on the Bid Form shall be considered to denote,
"no bid". When submitting the Bid, the Bidder shall enter their unit price bid(s) on the form, sign the Bid Form
at the bottom of the form and present the entire form to the Purchasing Department with the signature page.
The Bid Form is divided into 4 sections, each section consisting of similar or related items. Bidders should not
deduce that the ordering of one or more items is necessarily related to the likely procurement of any other item

or items. All unit prices include delivery except where noted.
A tabulation shall be prepared following the receipt of Bids and made available to all Bidders within 7 days
following the publication of the Bids.
SAMPLE
BID ENVELOPE EXTERIOR LABEL
Street Supplies and Materials
Bid Solicitation No.: 26-700
Name of Bidder ___________________________________________
Bid Form
Business Address of Bidder _____________fo_r_ __________________
City Engineering Supplies and Materials
________________________B_id_ _S_o_li_c_it_a_t_io_n_ _ N__o_. _____________________ _____
Business Telephone ____________________ ___________________
Business Email of Bidder _________________ ___________________

BID PROPOSAL
for
Street Supplies & Materials Bid
Solicitation No.: 26-700
Section 1. Asphalt
Each order for asphalt shall be placed in 1-ton increments with 10 tons minimum per order. Asphalt
unit price shall be for pickup at Bidder's plant within 60-mile radius of Ardmore city center. The
concrete and asphalt materials shall meet the specifications of the 2019 Oklahoma Department of
Transportation Standard Specifications for Highway Construction. The City of Ardmore shall not accept
any surcharges, charges, or fees. Any surcharges, charges, or fees shall be incorporated into the Unit
Price bid.
Item No Description Unit Unit Price
1.6 Asphalt Superpave Type S3 TON
1.7 Asphalt Superpave Type S4 TON
1.8 Asphalt Superpave Type S5 TON
Section 2. Rip Rap, Rock, Aggregate and Soil
Provide rock and aggregate materials to be picked up by the City and include all charges and fees. Each
order shall be placed in 10-ton increments with a minimum order of 50 tons per individual order. The
rock and aggregate shall meet the specification of the 2019 Oklahoma Department of Transportation
Standard Specifications for Highway Construction - Section 701.
Item No Description Unit Unit Price
2.1 Stone Crusher Run 1-1/2 inch TON
2.2 Stone Crusher Run 2-1/2 inch TON
2.3 Screenings #4 TON
2.4 Stone #57 TON
2.5 Stone #67 TON
2.6 Stone #467 TON
2.7 Pipe Underdrain Cover Material (ODOT 703.06) TON
2.8 4-inch Surge Rock TON
2.9 Rip Rap 8-inch TON
2.10 Rip Rap 12-inch TON
2.11 Rip Rap 18-inch TON
2.12 Rip Rap 24-inch TON
[Bid Proposal continued on next page]

Section 3. Pipe and Related Items
Provide pipe and related items delivered to the Ardmore Street Division Storage Yard including all charges
and fees, except as noted following. The materials shall meet the specifications of the applicable ASTM or
industry standard.
Note: The price solicited for the following pipe is for each (EA) specified standard pipe length and not by the linear
foot.
Item
Description Unit Unit Price
No
3.10 Pipe, high density polyethylene, 24-inch, ASTM F2648, 20 ft. EA
3.11 Pipe, high density polyethylene, 36-inch, ASTM F2648, 20 ft. EA
3.12 Pipe, high density polyethylene, 48-inch, ASTM F2648, 20 ft. EA
3.13 18" Corrugated Polypropylene Pipe (CPP), 20ft EA
3.14 24" Corrugated Polypropylene Pipe (CPP), 20ft EA
3.15 30" Corrugated Polypropylene Pipe (CPP), 20ft EA
3.16 36" Corrugated Polypropylene Pipe (CPP), 20ft EA
3.17 48" Corrugated Polypropylene Pipe (CPP), 20ft EA
3.18 60" Corrugated Polypropylene Pipe (CPP), 20ft EA
[Bid Proposal continued on next page]

Street Supplies and Materials
Bid Solicitation No.: 26-700
BID SUBMITTED BY:
_______________________________________________
PRINTED NAME OF BIDDER
__________________________________________ _____________________
SIGNATURE OF BIDDER DATE
__________________________________________
PRINT NAME AND TITLE OF SIGNATOR
__________________________________________
BIDDER'S BUSINESS ADDRESS
__________________________________________
CITY STATE ZIP CODE
__________________________________________
BUSINESS TELEPHONE NUMBER
__________________________________________
EMAIL ADDRESS OF CONTRACTOR
ADDENDA: The Bidder hereby acknowledges receipt of the following Addenda:
Addendum No. Dated
________________________ _________________________
________________________ _________________________

BID AFFIDAVIT
In accordance with 61 O.S. 108 and 115, a sworn statement shall accompany ant competitive bid submitted for a
public construction contract.
STATE OF ____________________) Project Name: _______________________
)
COUNTY OF __________________) Project Number: _______________________
NON-COLLUSION STATEMENT
A. For the purposes of a competitive bid for a public construction contract, the undersigned, being duly sworn,
certifies that
1. I am the duly authorized agent of ______________________________________, the bidder submitting
the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining
to the existence of collusion among bidders and between bidders and city officials or employees, as well
as facts pertaining to the giving or offering of things of value to city personnel in return for special
consideration in the letting of any contract pursuant to bod to which this statement is attached.
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement
is attached and have been personally and directly involved in the proceedings leading to the submission of
such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to retain from bidding,
b. To any collusion with any city official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contract, nor
c. In any discussions between bidders and any city official concerning exchange of money or other thing
of value for special consideration in the letting of a contract.
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to
the contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or
employee of the City of Ardmore any money or other thing of value, either directly or indirectly, in procuring the
contract to which this statement is attached.
BUSINESS RELATIONSHIPS STATEMENT
1. I further that the nature of any partnership, joint venture or other business relationships presently in effect
or which existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other
party of the project is:
________________________________________________________________________________________
________________________________________________________________________________________
_________________________________________________
2. That any such business relationship presently in effect or which existed within one (1) year prior to the date
of this statement between any director of the bidding company and any officer of the architectural or
engineering firm or other party to the project is:
________________________________________________________________________________________
________________________________________________________________________________________

_________________________________________________
3. And that the names of all persons having any such business relationships and the positions they hold with
their respective companies or firms are:
________________________________________________________________________________________
________________________________________________________________________________________
_________________________________________________
If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements
and that all invoices submitted for payment will reflect a true and accurate accounting of the work completed.
___________________________
Printed Name and Title
___________________________
Signature of Bidder
Subscribed and sworn to before me this ______ day of _____________, 2026.
By_____________________________________
______________________________________
Notary Public
My Commission Expires: ____________________
Note: This affidavit shall be executed and submitted with Bid.

AFFIDAVIT OF WORK STATUS ELIGIBILITY
The following affidavit is submitted by bidder as a part of this bid and proposal:
STATE OF __________________ )
)
COUNTY OF __________________ )
I, ____________________________________________________, (print name) as the agent of
__________________________________________(print company or business name) located at
_______________________________________________________ (address) do hereby swear and affirm that I have
verified the legal work status of all the employees who will work on this contract, with the City of Ardmore, through
the federal E-Verify program. I also affirm that all the current and future employees who work under this contract
for the City are legally eligible to work in the United States (as defined by the United States Department of Homeland
Security).
_________________________________________________ (print deponent's full name), being first duly sworn on
oath according to law, deposes and says that he/she has read the foregoing AFFIDAVIT OF WORK STATUS ELIGIBILITY
by his/her subscribed signature and that the matters stated herein are true to the best of his/her information,
knowledge and belief.
___________________________________________________
Deponent's Signature
___________________________________________________
Deponent's Printed Name
SUBSCRIBED AND SWORN to before me this ______ day of ___________________, 2026.
___________________________________________________
Notary Public
My commission expires: _________________________________.
Note: This affidavit shall be executed and submitted with bid.