Jail Resident Communication Services (Phone, Tablet, Visitation & Mail Scanning)

Agency: County of Dane
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 518210 - Data Processing, Hosting, and Related Services
Posted Date: Feb 20, 2025
Due Date: Mar 14, 2025
Solicitation No: 2025-RFP-019
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Project ID: 2025-RFP-019

Title: Jail Resident Communication Services (Phone, Tablet, Visitation & Mail Scanning)

Addenda: 6

Release Date: 1/22/2025

Due Date: 3/14/2025

Post Information
Posted At:Wed, Jan 22, 2025 9:06 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No
Overview
Summary

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal according to the specifications set forth within this document.

The County intends to use the results of this process to award a contract or issue a purchase order for the product(s) and/or service(s) stated: Digital Resident Telephone, Tablet, and Video Visitation System & Services at the Dane County Jail .

The Dane County Purchasing Division is the sole point of contact for questions and issues that may arise during the RFP process.

The Dane County Sheriff’s Office defines and describes the individuals housed in our facility as residents rather than inmates. Please consider this throughout this document when you see the word "resident."

Timeline
Release Project Date:
January 22, 2025
Vendor Conference (Mandatory):
February 3, 2025, 9:00am
Dane County Public Safety Building
115 W. Doty St. 2nd Floor (Room 2000) - Check in at the Reception Desk
Madison, WI 53703

**A Site Visit - Temporary 1 Day Access/Registration Form must be completed and emailed to Megan Rogan at rogan.megan@danecounty.gov , by no later than Monday, January 27th in order to participate in the vendor conference. A copy of the form is provided in the "Attachments" section of this RFP posting.**
Question Submission Deadline:
February 27, 2025, 2:00pm
Question Response Deadline:
March 5, 2025, 2:00pm
Proposal Submission Deadline:
March 14, 2025, 2:00pm
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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