J044-- Source Sought Notice - Survey Campus Identify Steam or Hot Water Systems Utilizing Bolt 307 - Washington DC VAM 688-25-3-459-0269

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Contract Opportunity

SUMMARY:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5,
is issuing this request for sources sought notice in order to identify vendors that are interested in
and capable of providing contractor services. For a contractor that can conduct a comprehensive survey of the entire Washington DC VAMC campus to identify any steam and/or hot water systems utilizing Bolt 307.
STATEMENT OF WORK
Campus Survey and Replacement of Bolt 307
Location:
Department of Veterans Affairs
Washington DC VA Medical Center
50 Irving St NW
Washington DC, 20422

Project Number: 688-25-3-459-0269
The contractor shall conduct a comprehensive survey of the entire VAMC campus to identify any steam and/or hot water systems utilizing Bolt 307. The survey will include, but is not limited to, the following system components:
Steam Traps
Incoming High-Pressure Steam System
Pressure Reduction Stations
Heat Exchangers
Facility Distribution Steam Piping (>50 PSI)
Facility Distribution Steam Piping ( 50 PSI)
Facility Distribution Heating Water Piping
Facility Domestic Hot Water Systems
1. Survey Planning and Documentation
The contractor shall develop a detailed plan of action for executing the survey. This plan shall be based on a review of existing as-built drawings and coordination meetings with VA engineering personnel. The survey must be conducted in the following priority order:
Priority 1: Critical High-Pressure Systems
Priority 2: Medium-Pressure Systems
Priority 3: Hot Water Systems
The contractor shall document survey findings in an Excel spreadsheet. The spreadsheet shall include the following fields:
Priority Level (1 High Pressure, 2 Medium Pressure, 3 Hot Water)
Building Number
Room Number
Type of System or Equipment
Total Quantity of Bolts
Quantity of Bolt 307 Identified
Estimated Level of Effort for Replacement (in man-hours)
2. Field Survey Execution
As each area or room is surveyed, the contractor shall update the spreadsheet in real time with the collected data. If Bolt 307 is identified, each such bolt shall be clearly marked using red, heat-resistant paint to facilitate future replacement. The contractor shall also estimate the labor effort (in man-hours) required for the replacement of each Bolt 307 identified.
3. Future Work
A separate Scope of Work will be issued for the physical replacement of all Bolt 307 components identified during this survey.
Background: Identification of American Society for Testing
and Materials (ASTM) A307 bolts (all grades) on steam and hot water piping systems
for all Department of Veterans Affairs (VA) medical centers (VAMC).
Veterans Health Administration (VHA) Master Specifications for
Hydronic Piping (Specification 23 21 13, Section 2.3) and Steam and Condensate
Heating Piping (Specification 23 22 13, Section 2.3) indicate ASTM A307 bolts for
use on steam and hot water pipe flanges. However, the ASTM A307 bolt (all grades)
is considered a general-purpose bolt and does not possess the necessary material
strength at elevated temperatures for use on steam and hot water piping systems.



Interested & Capable Responses: Must respond with the following information.

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the LOCH RAVEN VA Medical Center.
Please respond to this RFI/Sources Sought Notice 36C24525Q0575 with your:
Business name (including Unique Entity ID (SAM.gov)
Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and
Person of contact (including telephone number & email address).
Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.
Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)
Brief Summary of categories of services that your company can/cannot provide.
Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)
Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
Do you intend to self-perform this effort?
If you are located outside the immediate area, how will you self-perform?
Or do you intend to subcontract work under this contract?
If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) June 20, 2025. Responses to the
information requested above must be submitted via email to Bill Pratt at Billie.Pratt@va.gov.
Respond: 36C24525Q0575 Sources Sought Notice | Company Name
This request for information/sources sought notice is for planning purposes ONLY and does not
constitute a solicitation, responses to this notice are not offers and cannot be accepted by the
Government to form a binding contract. The results of this market research will assist in the
development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB
set-aside, small business set-aside, full and open competition, etc.). VA assumes no
responsibility for any costs incurred as a result of a vendor s attendance to the Site-Visit nor the
preparation of responses submitted as a result of this notice.

Bill Pratt
Contract Specialist
VHA, NCO 5

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