J065--Repair for Philips Digital Diagnost X-Ray System

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Draft Statement of Work
Urgent Repair for Philips Digital Diagnost X-Ray System

1.0. SCOPE:
The contractor shall provide all parts, labor, tools, materials, equipment, transportation, and supervision necessary to perform repair services on the Philips Digital Diagnost located at the Central Arkansas Veterans HealthCare System (CAVHS), in complete and strict accordance with the contract and all attachments thereto.

2.0. TASK:
2.1. Contractor shall provide all labor, parts, travel, and trained personnel to maintain proper working condition for the equipment listed below:
Philips Digital Diagnost; Serial Number: 16000265

2.2. Contractor shall provide only certified technician(s) who are authorized by the Original Equipment Manufacturer (OEM) in the repair of the equipment listed within this contract.
2.3. Contractor shall provide only original factory or OEM approved parts and materials, provide labor to install, retest, and calibrate repairs as per manufacturer s specifications to ensure proper and safe operation of equipment.
2.4. The Contractor to warrant that all supplied parts are free of manufacturer defects for a period of no less than 12 months.
2.3. Contractor shall obtain the most current legal editions of the original equipment manufacturer (OEM) literature or approved copies.

2.4. The performance of all services shall meet or exceed the specifications of the original equipment manufacturer.
2.5. Contractor shall comply with applicable federal, state, and local laws and regulations.

2.6. Any additional services/repairs, beyond the scope of this contract will require additional funding and authorization prior to rendering such services.

3.0. REPLACEMENT/REPAIR PARTS:
3.1. The Contractor shall have and maintain an adequate inventory of repair parts to service the equipment listed herein and satisfactory sources of supply for such parts as may be needed in the performance of this contract.
3.2. The Contractor shall provide only original factory or OEM approved parts as per manufacturer s specifications to ensure proper and safe operation of equipment.
3.3. Contractor shall provide for all replacements of worn and/or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.
4.0. PERFORMANCE PERIOD: From receipt of Award Notice to Proceed

5.0. PLACE OF PERFORMANCE:
Department of Veterans Affairs
Central Arkansas Veteran Healthcare System (CAVHS)
2200 Fort Roots Drive, North Little Rock, AR 72114
Building 66, X-Ray Room #2

6.0. TYPE OF CONTRACT: Firm Fixed Price

7.0. GOVERNMENT FURNISHED PROPERTY AND MATERIALS: The COR will provide the contractor access to the equipment covered under the contract.
8.0. CONTRACTOR FURNISHED PROPERTY:
8.1. All materials, other than those materials specified as Government furnished, required in the performance of this contract shall be furnished by the Contractor.
8.2. Availability of manufacturer s service literature needed in the performance of the contract will be Contractor s responsibility and will remain Contractor owned at the termination of the contract.
8.3. Contractor shall notify the COR immediately when parts required to accomplish repair service are not available from the original manufacturer, authorized sales representative, or other repair parts supply outlets.
8.4. The Government shall not be responsible for any damages or loss of Contractor supplies, materials, or equipment.
8.5. The Government shall not be responsible for any damages or loss of the Contractor s personal belongings, or those of the Contractor s employees, due to fire, theft, accidents or other causes.
9.0. HOURS OF OPERATION:
9.1. Central Arkansas Veterans Healthcare System (CAVHS), office hours 8:00 A.M. thru 4:30 P.M., CST, Monday thru Friday (excluding federal holidays). These dates include: New Year's Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday.
9.2. Work performed outside the normal hours of coverage shall be discussed with and approved by the COR prior to performing.
10.0. CONTRACTOR PERSONNEL:
10.1. Contractor shall provide technically qualified technicians to accomplish all maintenance services required by the contract. Repair technician must have received formal training presented by the OEM specific to make and model of equipment listed.
10.2. Contractor shall designate a Point of Contact (POC) for the contract. The Contractor s POC shall be authorized to discuss with the Contracting Officer Representative (COR), any and all maintenance services required by the contract and ensure response to requests for performance of the contract. The POC shall have the authority to make decision for the Contractor. The COR shall be notified immediately whenever the POC changes.
10.3. Contractor shall provide each employee an identification badge which shall be displayed on their outer garment at all times when on duty. The badge shall include, at a minimum, the employee s name, current picture, the Contractor s name, and title identification.
11.0. REPORTING REQUIREMENTS:
11.1. Contractor shall be required to contact Biomedical Engineering, (501) 257-5470, for check in. This check-in is mandatory.
12.0. PRIVACY/SECURITY:
12.1. Information Systems Officer / Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.
12.2. Privacy Officer: The contractor will not have access to Patient Health Information (PHI) and they will not have the capability of accessing patient information during the services provided to the VA.
12.3. Records Manager: There will not be federal records created, maintained, used or disposed of with this contract; regardless of format (paper, electronic, etc) or mode of transmission (email, fax, ext.).

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