J--Notice of Intent to Sole Source; Endoscope lease This is NOT a Request for Quote (RFQ)

Agency: Department of Veterans Affairs
State: Federal
Type of Government: Federal
FSC Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
NAICS Category:
  • 339113 - Surgical Appliance and Supplies Manufacturing
Posted Date: Aug 6, 2019
Due Date:
Solicitation No: 36C24419Q1019
Bid Source: Please Login to View Page
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Opportunity History
  • Original Synopsis
    Aug 06, 2019
    4:58 pm
Solicitation Number :
36C24419Q1019
Notice Type :
Special Notice
Synopsis :
Added: Aug 06, 2019 4:58 pm
LEASE of ENDOSCOPES

STATEMENT OF WORK

Contractor shall provide lease contract for the endoscopy equipment, installation and clinical training. Services shall be provided for the Department of Veterans Affairs Wilkes-Barre Medical Center. All services shall be provided in accordance with the specifications, terms and conditions contained herein.

The following equipment shall be leased at the Wilkes-Barre VA Medical Center in Wilkes-Barre, PA.

Model

Description

Quantity

CV-190

Video Processor

3

CLV-190

Light Source

3

MAJ-1916

Adapter Box

3

MAJ-1918

Adapter Cable

3

OEV-262H

26" Monitor

3

FLP-0002-17C

Monitor Mount

2

OL-0015-02

Roll Stand for Monitor

1

OFP-2

Flushing Pump

3

UCR

CO2 Pump

3

MAJ-902

CO2 Water Bottle

3

MAJ-1741

CO2 Tubing

3

K10022086

Double Wide Procedure Cart

3

MAJ-1662

Cart Accessory--Mount

3

MAJ-1643

Cart Accessory--Drawer

3

MAJ-1985

Cart Accessory--CO2 Switcher

3

KV-6

Suction Pump

3

MAJ-1659

Suction Pump Accessory

3

K10021896

Suction Pump Accessory

3

MAJ-191

Suction Pump Accessory

3

GIF-HQ190

HD Gastroscope

8

GIF-XP190N

HD Ultra Thin Gastroscope

2

CF-HQ190L

HD Adult Colonoscope

4

PCF-H190DL

HD Pediatric Colonoscope

8

PCF-PH190L

HD Ultra Thin Pediatric Colonoscope

3



DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Equipment:

Contractor shall lease the described GI endoscopy equipment provided in the salient characteristics found below. Lease should include any stands, carts, cables, interface devices, or licenses need to operate the equipment described below. The contract shall provide a 48-month lease for the listed endoscopy equipment.

Endoscope Video Processor

Must offer Narrow Band Imaging

Must offer the ability to switch the point of focus between near and normal

Must offer a waterproof one-touch connector to the light source

Must offer a pre-freeze function which selects the clear still images automatically

Must offer 16:9 and 16:10 outputs for a HDTV monitor and be compatible with

analog, HD-SDI, and DVI output

Must offer link connection to peripheral devices

Must offer Picture and Picture

Must offer portable memory

Power Supply Requirements:

Voltage: 100-240 V AC (NTSC)/220-240V AC (PAL); within +- 10%

Frequency: 50-60 Hz within +- 1 HZ

Consumption electric power: 150 VA

Size Requirements

Dimension Range: (370 W x 85 H X455 D mm) to (382 W x 91 H x 489 D mm)

Weight: 10.7 Kg

Classification

Protection against Electric Shock: Class I

Observation

Analog HDTV Signal Output: RGB (1080/601: NTSC)/(1080/501 : PAL) or YPbPr (1080/601: NTSC)/(1080/501 : PAL)

Analog SDTV Signal Output: VBS composite (480/601: NTSC)/(576/501 : PAL), Y/C (480/601: NTSC)/(576/501 : PAL), and RGB (480/60I: NTSC)/(576/501 : PAL)

Digital signal output option: HD-SDI, SD-SDI, DV, and DVI

Optional white balance adjustment

Must offer Color bar or the 50% white screen display

Color tone adjustments: Red, Blue, and Chroma all with + or steps

Must offer automatic gain control when light is inadequate

Contrast options of Normal, High (Dark areas dark, bright areas brighter) and Low (The dark areas brighter, brighter areas darker.)

Must offer brightness options such as the brightness is adjusted based on the brightest part of the central part and average brightness of the periphery part, the brightness is adjusted based on the brightest part of the endoscopic image, or the brightness is adjusted based on the average brightness of the endoscopic image.

Must off the option to electrically enhance image sharpness for fine patterns and edges in endoscopic images.

Must offer the option to change the image size of the endoscopic image.

Must offer the option to "Freeze" an endoscopic image

Must offer a fog-free option

Must offer the option to use user setting sot set functions of remote switches on the endoscope

Must offer the ability to reset default setting if necessary including: color tone, image-enhancement mode, color-enhancement mode, release index, electronic zoom, arrow pointer, stopwatch, and characters on the screen

Must offer the ability to set up to 20 different user setting

Endoscope Video Light Source

Power Supply

Voltage: 100-240 VA AC; within + or - 10 %

Frequency: 50/60 Hz with + or - 3 Hz

Consumption of electric power: 600 VA

Size

Dimension (W X H X D) (370 x 150 x 476 ) Standard or (390 x 162 x 551 mm) maximum

Weight: 19 kg

Illumination

Examination Lamp: Xenon 300 W

Average lamp life: Approximately 500 hours or better

Ignition method: Switching Regulator

Brightness adjustments: Light-path diaphragm control

Cooling: Forced-air cooling

Intensity mode: normal or high intensity

Narrow Band Imaging must be available

Must offer the option to use color conversion using a special purpose filter

Must have emergency halogen lamp (12 V 35 W) with a approximately 500 life span

Automatic Brightness Adjustments

Must offer Automatic brightness adjustment by the servo-diaphragm method

Must offer 17 steps of automatic exposure or

Air Feeding

Must offer diaphragm type pump

Must offer 4 levels of pressure switching

Water Feeding

Must feed water by pressurizing the detachable water container with air

Indicators on front panel

Must indicate when emergency lamp, disconnection, and use of emergency lamp are in use

Must indicate when the narrow band imaging is being used

Classification

Must offer Class I protection against electric shock

Flushing Pump

Main Functions:

Must offer washing of gastric and colonic mucosa

Must aid in the use of trans-endoscopic ultrasound probes

o Main Unit

Must offer Microprocessor control to control accurate and precise flow rate delivery

Ergonomically designed buttons

LED display

Prevention of over pressurization

o Safety Features:

Must offer Stand By mode

Must offer a pump head cut out if open during device operation

Must offer 20 second automatic cut-off timer

Water Container

Must hold two liters of fluid

Must offer autoclavable water container and lid

o Size and functionality

Dimensions: 200 W x 173 H x 385 D mm

Maximum Flow Rate: Instrument channel: 700> 750 ml/min, Auxiliary water channel: 230 ml/min

Safety: Complies with En/UL/IEC60601-1

Voltage: 100-240 V

Frequency: 50/60 Hz

Volts-Amps: 100

Weight: 4 Kg

Wireless Receiver/Transmitter

Must transfer real time uncompressed Full- HD (1,920 x 1080 p/i) images and video

Must eliminate the need for additional cables

Must offer alternative paths when transmitted signals detect obstacles

Must offer 60 Hz Frequency band

Must offer transmission rage of up to ten meters

Must offer 2 channels of frequency and ability to switch them channels

Must offer Class 1 protection against electric shock

Specs

Dimension: 234 W X 69 H x 59 D mm

Weight: 400 g

Voltage: 12 V

Video Sign input: SDI input connector, DVI input connector

o Receiver Specs

Dimension: 208 W X 54 H x 60 D mm

Weight: 310 g

Voltage: 12 V

Video Sign input: DVI input connector

Monitors

Must be at least 26 inches in HD, LCD Panel

Must offer 16.9 aspect ratio

Must offer high brightness, contrast and gradation

Printer

Must offer HD printing with accurate reproduction of HDTV, SDTV, and SDI signals

Must provide color reproduction

Must print an A5 size sheet in 29 seconds or less

Printing Method: Dye sublimation

Printing Resolution : 379 dpi

Must offer multi-picture splitting into at least 4.

Size: 280 W X 125 H x 398 D mm

Weight: 9 kg o Power:

Voltage: 100-120 V AC

Frequency: 50/60 Hz

Gastrointestinal Video scope

Must offer Dual Focus

Normal Focus

Near field focus

Enhance Image Quality

Bright Image

Increase contrast

Reduction of Noise

Reduction of halation

o Narrow Band Imaging

Offer twice the viewable distance of normal gastrointestinal video scopes

Improved Brightness and contrast which may aid in medical image interpretation

Must offer Water Jet function

Must offer Waterproof One Touch Connector

Optical System Features:

Field of View: Normal 140 ° and Near 140°

Direction of view: Forward viewing

Depth of field: Normal 5-100 mm, Near 2-6 mm

o Insertion Section:

Distal end outer diameter: 9.9 mm

Insertion tuber outer diameter: 9.9mm

Working Length: 1030 mm

o Instrument Channel:

Channel inner diameter: 2.8 mm

Minimum visible distance 3.0 mm from the distal end

o Bending Section:

Up: 210°

Down: 90°

Right: 100°

Left: 100°

Total Length: 1350 mm

Must be compatible with the Reliance EPS High Level Disinfector

Must be compatible with the Prolystica 2x Concentrate.

Colonoscopes

Must offer Dual Focus

Normal Focus

Near field focus

Narrow Band Imaging

Must offer twice the viewing distance of a normal colonoscope

o Responsive Insertion Technology

Must offer High Force Transmission

Provides operator control for both pushing and twisting maneuvers

Must offer Passive Bending

Helps colonoscope to move through acute bends in the colon

Must offer variable stiffness

Provides the operator the ability to adjust the rigidity of the colonoscope

Enhanced Image Quality

Bright Image

Increase contrast

Reduction of Noise

Reduction of halation

Must offer Scope Guide Option

Provides real-time 3D visualization to the physicians including position and configuration.

Must offer waterproof One touch connector

Optical System

Field of view: Normal 170 ° and Near 160 °

Direction of View: Forward viewing

Depth of field: Normal 5-l 00 mm and Near 2-6 mm

o Insertion Section

Distal end outer diameter 13.2 mm

Insertion of tube outer diameter: 12.8 mm

Working length: L: 1680 mm, I: 1330 mm

o Instrument Channel

Channel inner diameter: 3.7 mm

Minimum visible distance: 4.0 mm: from distal end o Bending Section

Up: 180°

Down: 180°

Right: 160°

Left: 160°

Total Length: L: 2005mm I: 1655mm

Must be compatible with the Reliance EPS High Level Disinfector

Must be compatible with the Prolystica 2x Concentrate.

Slim Colonoscopies

New Wider Angle:

Slim scope must provide the same field of view as a normal colonoscopes

o Responsive Insertion Technology

Must offer High Force Transmission

Provides operator control for both pushing and twisting maneuvers

Must offer Passive Bending

Helps colonoscope to move through acute bends in the colon

Must offer variable stiffness

Provides the operator the ability to adjust the rigidity of the colonoscope

Narrow Band Imaging

Must offer twice the viewing distance of a normal colonoscope

o Must offer waterproof one-touch connector

Optical system

Field of View: 170°

Direction of View: Forward Viewing

Depth of Field: 2-100 mm

o Insertion Section

Distal end of outer diameter: 11.7 mm

Insertion tube outer diameter: 11.5 mm

Working Length: L: 1680 mm I: 1330 mm o Instrument Channel

Channel inner diameter: 3.2 mm

Minimum visible distance 3.0 mm from distal end

o Bending Section

Up: 180°

Down: 180

Right: 160°

Left: 160°

Total Length: L: 2005mm I: 1655 mm

Must be compatible with the Reliance EPS High Level Disinfector

Must be compatible with the Prolystica 2x Concentrate.

Electrosurgical Generator

Frequency: 330-380 kHz

Type: CF

Protection Class: Class 1

Power Supply

Voltage: 100-120 (WB991046)

Frequency: 50/60 Hz

Voltage-Amps: 400

Size (W x D x H): 295 x 375 x 115 mm

Weight without footswitch: 6.5 kg

Monopolar output:

Sockets: 0 6 mm A-cord

Single/split neutral electrode: 1Omm 2-pins

Cut 1/2/3: 120 W @ SOO Ohms

PulseCut Slow/Fast: 120 W @ SOO Ohms

SoftCoag: 120 W @ 100 Ohms

ForcedCoag 1: SOW @ 500 Ohms

ForcedCoag 2: 120 @ 500 Ohms

o Bipolar output:

Sockets: 28.8 mm 2-pints and 0 4/8 mm coaxial

Cut 112/3: 120 W @ SOO Ohms

SoftCoag: 120W @ 100 Ohms

RFCoag incl. RCAP: 40W @ 100 Ohms

Must offer high power cut support for immediate spark ignition

Must offer Fast Spark Monitor to optimize cutting procedures

Must offer fast and effective desiccation

Must offer soft and deep tissue coagulation in both monopolar and bipolar modes.

Scope Guide System:

Must provide real-time 3D representation of the shape and position of the colonoscope inside the body by creating a low frequency magnetic field through pulses

Pulses must be refreshed every 15 fps

Must comply with IEEE C9531-2005+Al: 2010 for output magnetic field strength

Scope Guide Processor

Dimensions: 370 W x 482D x 81 H mm

Weight: 9 Kg

Video signal output: XGAxl, Y/C x 1, SD-SDixl ·

Voltage: 100-240 V AC

Frequency: 50/60 Hz

o Scope Guide Remote Control

Dimension: 76 W X 140 D x 23H mm

Weight: 280 g

Cord Length: 2900 mm

Scope Guide Positioning detecting Probe

Maximum insertion portion diameter: 2.9 mm

Total Length: 3500 mm

Detection length: 940 mm

Services:

Contractor shall provide the following services:

Installation

Install endoscope video processor

Install endoscope light source

Install wireless transmitter/receiver o Install Monitors

Install Printers

Install flushing pump

Install electrosurgical unit

Install any accessories associated with these products

Stands, cables, carts, etc

Clinical Training

New Endoscopic Software

New gastrointestinal video scopes, colonoscopies, and slim colonoscopies

New Scope guide system

New Electrosurgical units

HOURS OF COVERAGE:

Contractors will provide installation and training during normal business hours M-F 8:00 AM 4:30 PM excluding federal holidays.

REPORTING REQUIREMENTS:

The contractor shall report to VA Police to "check-in" upon arrival and prior to performance of work under this contract. This check-in is mandatory. When the services are completed, the field service engineer (FSE) or clinical trainers shall document the services rendered on a legible service reports. All service reports shall be submitted to the equipment user for an "acceptance signature" and to the Contracting Officer Representative (COR) or designated technical POC for an "authorization signature." If the COR is unavailable, a signed accepted copy of the service report will be sent to the COR within 5 business days of work completion.

IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:

The contractors shall wear visible identification at all times while on the premises of the VA. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited.

Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:

The contractor shall comply with the Federal/Pennsylvania OSHA Bloodborne Pathogens Standard.

The contractor shall:

Have methods by which all employees are educated as to risks associated with bloodborne pathogens.

Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.

Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.

DATA SECURITY:

The contractor shall comply with applicable VA Information Security requirements and shall abide by all applicable security/confidentiality requirements as set forth by HIPAA.
Please consult the list of document viewers if you cannot open a file.
Attachment
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Attachment
Posted Date:
August 6, 2019
https://www.vendorportal.ecms.va.gov/FBODocumentServ...
https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5094963&FileName=36C24419Q1019-000.docx
Description: 36C24419Q1019 36C24419Q1019.docx
Contracting Office Address :
Department of Veterans Affairs;Network Contracting Office 4
Point of Contact(s) :
Department of Veterans Affairs
Network Contracting Office 4 (NCO4)
Rosa R. Rodgers
rosa.rodgers@va.gov
878-271-6641

POC, Contract Specialist
All Files
Attachment
Aug 06, 2019
36C24419Q1019 36C244...
36C24419Q1019 36C24419Q1019.docx
General Information
Notice Type:
Special Notice
Posted Date:
August 6, 2019
Response Date:
-
Archiving Policy:
Automatic, on specified date
Archive Date:
August 16, 2019
Original Set Aside:
N/A
Set Aside:
N/A
Classification Code:
J -- Maintenance, repair & rebuilding of equipment
NAICS Code:
339 -- Miscellaneous Manufacturing/339113 -- Surgical Appliance and Supplies Manufacturing

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