J065--**NOTICE OF INTENT TO SOLE SOURCE*** Service Maintenance for ARxIUM Optifill II and FastPak Elite Equipment

Active

Contract Opportunity

PRE-SOLICITATION NOTICE OF INTENT TO SOLE SOURCE

Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) intends to award a sole
source, firm fixed price contract to Arxium Inc. to provide 24/7 technical support and service maintenance for all ARxIUM equipment that is located within the VA Pacific Health Care System. The procurement is on behalf of the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21, on behalf of VA Pacific Island Health Care System.

The specific items required are as follows:

ITEM INFORMATION BASE YEAR PERIOD OF PERFORMANCE 1/1/26-6/30/26, Option Period 1 7/1/26-12/31/26
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Annual License Fees, Software & Equipment Support - OptiFill 2 - Basic Service - 8-5, M-F (includes 8 workstations, 300ft of conveyor, 4 cabinets, and 4 PMs) 1.00 EA _______ _____

0002
Annual License Fees, Software & Equipment Support - OptiFill - Additional Workstations 8.00 EA _______ _______

0003
Annual License Fees, Software & Equipment Support - PPS wireless restock device 3.00 EA _______ _______

0004
Annual License Fees, Software & Equipment Support - PPS Paperwork Printer 6.00 EA _______ _______

0005

0006
Annual License Fees, Software & Equipment Support - FastPak Elite 336 - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs 1.00 EA _______ ___
Annual License Fees, Software & Equipment Support - FastPak Elite - Additional LPU - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs _ 1.00 EA _______ _______


Option Period 1 7/1/2026 thru 12/31/2026

1001
Annual License Fees, Software & Equipment Support - OptiFill 2 - Basic Service - 8-5, M-F (includes 8 workstations, 300ft of conveyor, 4 cabinets, and 4 PMs) 1.00 EA _______ _____

1002
Annual License Fees, Software & Equipment Support - OptiFill - Additional Workstations 8.00 EA _______ _______

1003
Annual License Fees, Software & Equipment Support - PPS wireless restock device 3.00 EA _______ _______

1004
Annual License Fees, Software & Equipment Support - PPS Paperwork Printer 6.00 EA _______ _______

1005
Annual License Fees, Software & Equipment Support - FastPak Elite 336 - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs 1.00 EA _______ _______

1006
Annual License Fees, Software & Equipment Support - FastPak Elite - Additional LPU - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs _ 1.00 EA _______ _______

VA s Gray Market Items terms and conditions apply pursuant to VAAR 852.212-71 Gray Market Items and VAAR 852.212-72 Gray Market and Counterfeit Items. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the items identified or maintenance service required to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority.

The solicitation for this action will be posted to www.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the sole source acquisition. Please keep in mind that patient care and choice in the decision is the highest priority to the VA. The solicitation will be posted on December 19, 2025.
Please respond to contract officer, Brandy Gastinell brandy.gastinell@va.gov no later than Monday, December 29th at 9 am Pacific Time. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source.
(End of Notice)

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