J065-- MRI UPS batteries, fan module and capacitor replacement

Active

Contract Opportunity

Sources Sought

This is a Sources Sought only. As part of its Market Research, NCO 21 is issuing this RFI to determine if there exists an adequate number of qualified interested contractors capable of providing services as further described in the drafted statement of work. The Government may use the responses to this RFI for information and planning purposes. The drafted statement of work (SOW) describes only the currently contemplated possible scope of work and may vary from the work scope in a final SOW included in any Request for Quote (RFQ). The contractor will be providing medical equipment and service for the VA Fresno Medical Center, 10535 Hospital Way, Fresno CA 93703.

There is no solicitation document as this time. The NAICS is 811210 Electronic and Precision Equipment Repair and Maintenance, with Small Business size of $34.0M. NOTE: Please ensure that System For Award Management (SAM) (www.sam.gov) indicates this NAICS code if you are interested in the requirement.
Only firms seriously interested and truly capable should send their information and/or capability statement and any questions by email to brandy.gastinell@va.gov no later than 4PM Pacific Time, November 6, 2024.
If interested, please provide the following information. Failure to provide the following information completely and accurately may result in a determination that your company is not a viable source:
Name of Company
Point of Contact Name, phone number, and email address
DUNS number
Socio-economic status such as Service-Disabled Veteran Owned Small Business, VOSB, Women-Owned Small Business, etc. should be included. SDVOSB/VOSB status will be verified using VetBiz.
Capability statements that include the following:
Are you a certified and authorized distributor? If so, include an authorized distributor letter with response.
If you will rely on a subcontractor to assist with performance, please clearly identify what functions your company will perform versus those of the subcontractor(s). When responding to the preceding questions, avoid using teaming language, e.g. Team ABC has 20 years of experience or Team ABC has placed 15,000 staff. Clearly identify what functions/experience/resources your company has and will be able to perform independently of a subcontractor. Ambiguous responses that lack clarity will affect the Contracting Officer s ability to determine if your company is a viable source for this requirement.

Before responding please carefully read and consider the following:

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

The Service Contract Act will apply.

Please see the DRAFT Statement of Work attached for further details.
DISCLAIMER
This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.
Statement of Work

Replacement of MRI UPS batteries capacitors and fan module
1. MRI UPS; asset ID 559225VAMR450UPS serial number P0150-3618-B802S GE Digital Energy UPS 150 KVA
2. Removal of spent batteries (40) and replacement with new batteries
3. Removal of spent capacitors and fans and replacement with new capacitors and fans
4. This work to be completed by OEM certified supporting technicians.
5. Batteries are a non-covered consumable part of the existing service agreement.
6. Batteries have a date code of 06/2018 and are 6 years old. UPS batteries that are used in standard imaging applications usually reach EOL in about 4-5 years.
7. Price includes: labor for removal of spent batteries- Labor to install new batteries provided with this quote.
8. Customer to receive Battery Chain of Custody of EPA approved disposal.
9. Capacitors and fans are covered under the existing VA service agreement. Parts include NFPA 70E and OSHA compliant equipment. ABB modernization kit; includes removal of spent AC/DC capacitors and fans, Labor to install new AC/DC capacitors and fans. This quote includes freight.
10. Unless otherwise noted, travel and services are performed between the hours of 8am-5pm Monday -Friday excluding GE holidays.
11. This system has a UPS bypass switch installed so normal patient care can continue during this job.

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