J066--Miltenyi AutoMACS cell isolator PM and service contract

Active

Contract Opportunity

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses to this Sources Sought Announcement must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the services described below.
Statement of Work. Maintenance agreement for a Miltenyi AutoMacs Neo Cell Isolator
Background. Research Services at the Boise VA Medical Center purchased a Miltenyi AutoMacs Neo to perform automated cell isolations in 2023. This instrument has been covered by the warranty and an extended warranty agreement that ends in September 2025.
General Requirements. The fluidic nature of the normal functioning of the instrument makes it susceptible to leaks and clogging issues, consequently necessitating the need for a preventative maintenance and emergency repair services contract. The manufacturer requires that these services be provided by Miltenyi trained and employed service engineers.
Tasks:
Preventative Maintenance. A yearly preventative maintenance visit must include the following as per manufacturer s requirements:
Performance assurance check
Functionality and safety check
Safety inspections
Cleaning of operational contaminations
Cleaning and greasing of mechanical parts
Examination of all connecting tubes
Testing of components according to Miltenyi SOP BGL-IS-SOP-000011
Routine inspection and replacement of wearing parts
Standard device software updates

Technical Support Service. Contractor must provide support to resolve technical issues by phone during Miltenyi business hours.
Repairs. The contractor has a targeted on-site response time of within 2 days of the initial call to troubleshoot issues. The cost of all labor, parts and associated travel must be covered by the contractor.
Software Update Service. Standard device software updates during preventative maintenance.
If you are interested and capable of providing the required or comparable product(s) please provide the following information:

Company:
Contact Name:
Phone No:
Email:
UEI:
Business size information
Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HubZone
Woman Owned
Certified Service-Disabled Veteran Owned Small in Vetbiz.gov
Certified Veteran Owned Small Business in Vetbiz.gov
Large Business
Other:____________
Is your company considered small under the NAICS code: 811210
Yes No
Is your company an FSS/ GSA Contract Holder with referenced items/solutions on your contract?
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FSS/ GSA Contract Number that would be used for this contract.

Effective Date / Expiration Date

Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS codes.
Not applicable
List:
General pricing for your products/solutions for market research purposes.
The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Sources Sought Announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Businesses. However, if there are insufficient Service Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210.

After review of the responses to this Sources Sought Announcement, a solicitation may be published on the sam.gov or GSA eBuy websites. Responses to this Sources Sought Announcement will not be considered adequate responses to the solicitation. All interested offerors must respond to the solicitation in addition to responding to this Sources Sought Announcement. Prospective bidders must be authorized re-sellers in order to participate in the solicitation process.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be listed as SDVOSB under NAICS code 811210 on VetCert database (https://veterans.certify.sba.gov/) or listed in the Small Business administration (SBA) (Dynamic Small Business Search)

Responses to this notice shall be submitted via email to Nicholas.Heintz@VA.gov Subject Line: AutoMacs Neo Cell Isolator Service. Telephone responses will not be accepted. Responses must be received no later than 06/27/2025 1200 PST.

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