J041--Chiller Shaft Replacement John D. Dingell VA Medical Center

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Contract Opportunity

This Sources Sought/Market Survey Notice is being conducted by John D. Dingell VA Medical Center, 4646 John R. St., Detroit, MI 48201 to identify all sources that are capable of providing Chiller Shaft Seal Removal and Replacement Services for the period of February 14, 2025 May 13, 2025 at the discretion of the Government in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract.
General Information
Engineering is requesting a Service Contract for the Removal and Replacement of shaft seal that is leaking oil on Chiller #1. York: YKMQMSH9, S/N: SAXM833730 Chiller. Locate in the Energy Center, room EC103 at the John D. Dingell VA Medical Center. The Contractor shall provide all parts, materials, labor, supervision, test equipment, technical manuals, and transportation necessary to perform the work required. The Contractor shall use/follow only original equipment manufacturer (OEM) parts/materials/recommendations and applicable national, state, county, and local codes, and must have Environmental Protection Agency (EPA) recovery license.
The Contractor shall use a certified Johnson Controls/York chiller mechanic with verified
credentials to perform the services and technical expertise that is required with Johnson
Controls and York products.

The contractor shall use only original equipment (OEM) parts and materials for this
requirement. The contractor shall follow all applicable national, state, county, and local
codes having jurisdiction and shall match existing building construction and standards,
at the John D. Dingell Veterans Affairs VA Medical Center and VA standards.

Contractor shall perform the following work required during the period of performance:

Shaft Seal replacement:
Properly LO/TO chiller.
Recover and store approximately 2600lbs of refrigerant
Charge the chiller with nitrogen to atmospheric pressure.
Remove the defective shaft seal.
Install new OEM shaft seal
Check the motor/compressor shaft alignment, compressor shaft run-out and thrust tolerances.
If the measurements are within specification, a new shaft seal will be installed.
If the measurements are out of spec. disassembly/repair will be quoted separately.
The chiller will be pressurized, and leak checked to 500 microns at a minimum, prior to being dehydrated and evacuated.
Charge the chiller with the recovered refrigerant.
Additional refrigerant may be needed and will be charged separately.
Once the machine is started, the oil charge will be verified, and oil added as
needed. Check new seal to ensure there is no oil leak.
If this is a service your business can provide, respond to this Sources Sought by Wednesday, December 18, 2024; 3:00 P.M. Eastern time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) SAM UEI and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Alexis Alexander, at Alexis.Alexander1@va.gov. (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)

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