J041--Airflow Testing and Balancing

Active

Contract Opportunity

Page 2 of 2

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238210, J041) with a size standard $16.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Air Testing and Balance at the West Haven and Newington VAMC. per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, Feb 25, 2026. All responses under this Sources Sought Notice must be emailed to Tnauri.woodbridge@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.
VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: _______________________________________________________
Address: ______________________________________________________________________
Phone Number: ________________________________________________________________
Point of Contact: _______________________________________________________________
E-mail Address: ________________________________________________________________
Unique Entity Identifier (UEI) #:Â ___________________________________________________
CAGE Code: __________________________________________________________________
Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________
_____________________________________________________________________________
_____________________________________________________________________________
SOCIO-ECONOMIC STATUS:
VIP Verified SDVOSB: (Y / N)
VIP Verified VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
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Attachment 2

STATEMENT OF WORK
TESTING AND AIR BALANCING

VA CONNECTICUT HEALTHCARE SYSTEM (VACHS)
VA MEDICAL CENTER WEST HAVEN
VA MEDICAL CENTER NEWINGTON
Maintenance, Repair, and Rebuilding of Equipment Refrigeration, Air Conditioning, and Air Circulating Equipment.

BACKGROUND
VA Connecticut Healthcare System West Haven and Newington Campuses requires complete Airflow Testing of the rooms listed by building and room number. VACHS is currently seeking services for all labor, materials, transportation, parts, and expertise necessary to provide quarterly and annual testing and air balancing required.

JUSTIFICATION
Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in fewer operational problems, improved communications, increased efficiency within the facility and to improve the quality of services to veterans.

LOCATION OF SERVICES
VA Medical Center West Haven
950 Campbell Avenue
West Haven, CT 06516

VA Medical Center Newington
555 Willard Avenue
Newington, CT 06111

PERIOD OF PERFORMANCE
Base contract period shall be 05/01/2026 04/30/2027. The contract will also contain the provision for (4) annual option years:
Option Year 1: 05/01/2027 04/30/2028
Option Year 2: 05/01/2028 04/30/2029
Option Year 3: 05/01/2029 04/30/2030
Option Year 4: 05/01/2030 04/30/2031

QUALIFICATIONS
To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the West Haven and Newington Campuses of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for.

Bidders shall provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided.

The service provider shall be either a certified member of AABC, NEBB, or TABB to perform TAB service for HVAC. The service provider shall be a certified firm and have certified professionals on staff. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason the agency loses subject certification during this period, the CO and COR shall be immediately notified, and a corrective action plan submitted for approval. Any agency that has been the subject of disciplinary action by either the AABC, TABB, or NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any work related to this contract.

Service Provider: The service provider shall be either a member of AABC or TABB or an experienced technician of the Agency certified by NEBB. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason, the Specialist loses subject certification during this period, immediately notify the CO and COR and submit another Specialist for approval. Any individual that has been the subject of disciplinary action by either the AABC or the NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any duties related to the HVAC systems, including TAB.

The service provider will be coordinating, scheduling, and reporting all work related activities and will provide necessary information as required by the COR. The responsibilities include:
Complete air balancing to design specifications and manufacturers equipment design standards.
Shall directly supervise all testing work.
Shall sign the testing reports that bear the seal of the TAB standard. The reports shall be accompanied by report forms and schematic drawings required by the TAB standard, AABC, TABB, or NEBB.
Shall make special notations of variances from design quantities which exceeds plus or minus ten percent of design specifications.
Shall ensure any holes or openings made in duct work to facilitate testing are plugged, sealed, and labeled for intended purpose upon completion of work.
Shall supply all labor, material, equipment, tools, supervision and all incidentals to complete Dispersed Oil Particulate (DOP) testing on all HEPA filters in all Air Handlers/Supply/Return/Exhaust noted herein which contain HEPA filters in the supply/return/exhaust and shall be tested in accordance with current ASHRAE standards in addition to Federal Standard 209E, ISO 14644, IEST RP-006.3 and AFM procedural standard AHFB0607. All leaks shall be sealed by acceptable trade practice and retested to ensure that each system meets the acceptable particle count standards as per the herein referenced standards and codes. Testing shall be completed by the total probe scan method, installation pressure drop testing, monitoring for temperature and humidity, room pressurization testing and air exchanges per hour.
Follow all testing work through its satisfactory completion; document all findings and results and submit a detailed work order ticket per unit and/or test at end of the day s work to the COR and VA Contracting Officer. Include the same information in the follow up formal report with clear call outs for findings and recommendations.

All technicians performing actual testing work shall be experienced and must have satisfactory performance on a minimum of three projects comparable in size and complexity to this scope. Qualifications must be certified by the Service Provider in writing. The lead technician and all assigned technicians shall be certified by AABC, TABB, or NEBB.

Test Equipment Criteria: The instrumentation shall meet the accuracy/calibration requirements established by AABC National Standards, TABB/SMACNA International Standards, or by NEBB Procedural Standards for Testing, Adjusting and Balancing of Environmental Systems and instrument manufacturer. Provide calibration history of the instruments to be used for test and balance purposes as part of every formal report for every unit and/or test.

Submit names and qualifications of TAB specialists a minimum of ten (10) business days prior to starting quarterly and annual testing in writing to the COR and the VA Contracting Officer.
Subcontracting of ay ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment.
SCOPE OF WORK
The contractor shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document including testing, inspections and unscheduled service calls.

Scheduled maintenance shall be completed Monday through Friday outside of regular business hours after 5:00 p.m. and before 6:00 a.m. a minimum notice of three (3) weeks.
No work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer.

Description of Services:
Quarterly and Annual Airflow Testing to maintain compliance with:
VHA Directive 1116 Sterile Processing Services (SPS) 2023
ANSI/ASHRAE/ASHE Standard 170-2017 Ventilation of Healthcare Facilities
VHA HEFP HVAC Design Manual Rev November 1, 2022.
Semi- Annual HEPA filter testing.
Schedule and coordinate areas to be tested with the COR and with a three (3) week notice.
Provide complete airflow testing and hard copy report to include air changes per hour for each room and pressure relationship to surrounding spaces for the following spaces (see attachment 1 for floor plans showing the locations of each room).

West Haven Quarterly Testing
Hours of Work
Service
Secondary
Bldg
Room
Typ Hours
Days of Week
SPS
Soft Supply Storage
1
SG-173
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS

Cart Wash
1
SG-191
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Prep
1
SG-192
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Decon
1
SG-193
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Steris Decon
Mobile
Mobile
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Steris Prep
Mobile
Mobile
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
2106
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
Bulk Storage
1
2216
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3219
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3234
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3258A
8:00 a.m. 4:30 p.m.
Saturday - Sunday
West Haven Bi-Annual Testing
Hours of Work
Service
Secondary
Bldg
Room

Typ Hours
Days of
Week

Oncology
Infusion
2
5203
8:00 a.m. 4:30 p.m.
Saturday - Sunday

8:00 a.m. 4:30 p.m.
Saturday - Sunday

West Haven Annual Testing
Hours of Work
Service
Secondary
Bldg
Room
Typ Hours
Days of Week
SPS
Soft Supply Storage
1
SG-173
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS

Cart Wash
1
SG-191
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Prep
1
SG-192
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Decon
1
SG-193
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Steris Decon
Mobile
Mobile
8:00 a.m. 4:30 p.m.
Saturday - Sunday
SPS
Steris Prep
Mobile
Mobile
8:00 a.m. 4:30 p.m.
Saturday - Sunday
Nuclear Med
Imaging
1
G144
8:00 a.m. 4:30 p.m.
Saturday - Sunday
Nuclear Med
Imaging
1
G146
8:00 a.m. 4:30 p.m.
Saturday - Sunday
Inpatient Pharmacy
Pharmacy
1
G220
4:00 p.m. 11:00 p.m.
Monday Friday
Inpatient Pharmacy
Biohazard
1
G220C
4:00 p.m. 11:00 p.m.
Monday Friday
Inpatient Pharmacy
Chemo Room
1
G220F
4:00 p.m. 11:00 p.m.
Monday Friday
Inpatient Pharmacy
Buffer Room
1
G220G
4:00 p.m. 11:00 p.m.
Monday Friday
Inpatient Pharmacy
Ante Room
1
G220E
4:00 p.m. 11:00 p.m.
Monday Friday
Inpatient Pharmacy
Clean Prep
1
G220H
4:00 p.m. 11:00 p.m.
Monday Friday
CATH Lab
Scrub Room
1
1109
8:00 a.m. 4:30 p.m.
Saturday - Sunday
CATH Lab
Procedure
1
1111
8:00 a.m. 4:30 p.m.
Saturday - Sunday
CATH Lab
Control Room
1
1117
8:00 a.m. 4:30 p.m.
Saturday - Sunday
CATH Lab
Procedure
1
1115
8:00 a.m. 4:30 p.m.
Saturday - Sunday
CATH Lab
Control Room
1
1110
8:00 a.m. 4:30 p.m.
Saturday - Sunday
CATH Lab
Cath Storage
1
1107
8:00 a.m. 4:30 p.m.
Saturday - Sunday
IR
Angiography
1
1128
8:00 a.m. 4:30 p.m.
Saturday - Sunday
IR
PAX Room
1
1129
4:00 p.m. 11:00 p.m.
Monday Friday
IR
RAD Storage
1
1130A
8:00 a.m. 4:30 p.m.
Saturday - Sunday
Blood Lab
Clinical Lab
1
1229
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Blood Bank
1
1193
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Blood Bank
1
1195
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Blood Bank
1
1196
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Molecular Diagnostics
1
1197
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Pharma Cogenetics
1
1202
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Media Prep
1
1203
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Media Prep
1
1205
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Microbiology
1
1208
4:00 p.m. 11:00 p.m.
Monday Friday
Blood Lab
Molecular Diagnostics
1
1213
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Microscopy
1
1185
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Surgical Anatomic Pathology
1
1180
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Histology
1
1175
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Cytology
1
1174
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Supply
1
1173
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Anatomic Pathology
1
1169
4:00 p.m. 11:00 p.m.
Monday Friday
Laboratory
Lab
1
1165
4:00 p.m. 11:00 p.m.
Monday Friday
SICU
Isolation Room
1
3119
4:00 p.m. 11:00 p.m.
Monday Friday
Endoscopy
Scope Storage
1
3194
4:00 p.m. 11:00 p.m.
Monday Friday
Endoscopy
Decon
1
3189A
4:00 p.m. 11:00 p.m.
Monday Friday
Endoscopy
OER/HLD
1
3189B
4:00 p.m. 11:00 p.m.
Monday Friday
OR
RMD Storage
1
2106
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
Bulk Storage
1
2216
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3219
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3234
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR
RMD Storage
1
3258A
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 1
OR Suite
1
3216
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 2
OR Suite
1
3258
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 3
OR Suite
1
3236
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 4
OR Suite
1
3238
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 5
OR Suite
1
3227
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 6
OR Suite
1
3244
8:00 a.m. 4:30 p.m.
Saturday - Sunday
OR 7
OR Suite
1
3246
8:00 a.m. 4:30 p.m.
Saturday - Sunday
Pre Op
OR Suite
1
3212
8:00 a.m. 4:30 p.m.
Saturday - Sunday
PACU
OR Suite
1
3251
8:00 a.m. 4:30 p.m.
Saturday - Sunday
FLEX
Isolation
1
5167
4:00 p.m. 11:00 p.m.
Monday Friday
FLEX
Isolation
1
5168
4:00 p.m. 11:00 p.m.
Monday Friday
FLEX
Isolation
1
5169
4:00 p.m. 11:00 p.m.
Monday Friday
MICU
Bronch Room
1
5216
4:00 p.m. 11:00 p.m.
Monday Friday
MICU
Isolation
1
5167
4:00 p.m. 11:00 p.m.
Monday - Friday
6W
Isolation
1
6127
4:00 p.m. 11:00 p.m.
Monday Friday
6W
Isolation
1
6128
4:00 p.m. 11:00 p.m.
Monday Friday
Dialysis
Treatment Room
2
G123F
4:00 p.m. 11:00 p.m.
Monday Friday
Dialysis
Treatment Room
2
G123D/E
4:00 p.m. 11:00 p.m.
Monday Friday
Dialysis
Treatment Room
2
G123D/E
4:00 p.m. 11:00 p.m.
Monday Friday
Dialysis
Isolation
2

4:00 p.m. 11:00 p.m.
Monday Friday
Dialysis
Isolation
2

4:00 p.m. 11:00 p.m.
Monday Friday
Outpatient Pharmacy
Active Storage
2
2104
4:00 p.m. 11:00 p.m.
Monday Friday
Outpatient Pharmacy
Storage
2
2104D
4:00 p.m. 11:00 p.m.
Monday Friday
Outpatient Pharmacy
Vault
2
2104DA
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Storage
2
2120
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Operatory
2
2119
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Operatory
2
2118
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Storage
2
2117E
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Exam
2
2117D
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Exam
2
2117C
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Exam
2
2117B
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Laboratory
2
2117A
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Storage
2
2116
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Operatory
2
2116B
4:00 p.m. 11:00 p.m.
Monday Friday
Dental
Operatory
2
2118B
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Office
2
2228
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Mail Room
2
2227
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Office
2
2226
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Lab
2
2224
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Conference
2
2222
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Washroom
2
2220
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Sterilizing
2
2221
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Office
2
2220B
4:00 p.m. 11:00 p.m.
Monday Friday
TB Lab
Media Preparation
2
2219
4:00 p.m. 11:00 p.m.
Monday - Friday
TB Lab
Fume Hood
2
2219
4:00 p.m. 11:00 p.m.
Monday - Friday
TB Lab
Contamination
2
2217
4:00 p.m. 11:00 p.m.
Monday - Friday
TB lab
Lab
2
2216
4:00 p.m. 11:00 p.m.
Monday - Friday
TB Lab
EKR
2
2215
4:00 p.m. 11:00 p.m.
Monday - Friday
TB Lab
Washroom
2
2215A
4:00 p.m. 11:00 p.m.
Monday - Friday
TB Lab
Corridor
2
Corridor
4:00 p.m. 11:00 p.m.
Monday - Friday
Pharmacy
Nursing
2
5202
4:00 p.m. 11:00 p.m.
Monday Friday
Animal Research
Operating Room
2
8134
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Clean Linen
2
8134A
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8135
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Operating Room
2
8136
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Operating Room
2
8136A
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8138
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8140
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8141
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8145
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8147
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8148
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8102
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8104
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8105
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8106
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Operating Room
2
8107
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8108
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8111
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8113
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8115
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8117
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8118
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8119
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8120
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8122
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8123
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Lab
2
8124
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Feed Stock Room
2
8125
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
2
8131
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
5
C252
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
5
C253
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
5
C254
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
27
160
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
27
161
8:00 a.m. 4:30 p.m.
Monday - Friday
Animal Research
Animal Quarters
27
162
8:00 a.m. 4:30 p.m.
Monday - Friday
Newington Quarterly Testing
Hours of Work
Service
Secondary
Bldg
Room
Typ Hours
Days of Week
SPS
Soft Supply Storage
2E
B144A
8:00 a.m. 4:30 p.m.
Saturday
SPS
Decon
2E
B156
8:00 a.m. 4:30 p.m.
Saturday
SPS
Prep
2E
B157
8:00 a.m. 4:30 p.m.
Saturday
SPS
RMD Storage
2E
3100
8:00 a.m. 4:30 p.m.
Saturday
Newington Annual Testing
Hours of Work
Service
Secondary
Bldg
Room
Typ Hours
Days of Week
SPS
Soft Supply Storage
2E
B144A
8:00 a.m. 4:30 p.m.
Saturday
SPS
Decon
2E
B156
8:00 a.m. 4:30 p.m.
Saturday
SPS
Prep
2E
B157
8:00 a.m. 4:30 p.m.
Saturday
SPS
RMD Storage
2E
3100
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Dispensing/Assembly
2C
2205
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Active Storage
2C
2207
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Prescription Receiving
2C
2204A
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Storage
2C
2121
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Prep
2C
2215
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Storage
2C
2214
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Storage
2C
2123
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Storage
2C
2126
8:00 a.m. 4:30 p.m.
Saturday
Pharmacy
Vault
2C
2126A
8:00 a.m. 4:30 p.m.
Saturday
Dental
Storage
2C
2115
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2101
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2112
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2110
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2109
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2108
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2107
8:00 a.m. 4:30 p.m.
Saturday
Dental
Dental Lab
2C
2106
8:00 a.m. 4:30 p.m.
Saturday
Dental
Exam Room
2C
2105
8:00 a.m. 4:30 p.m.
Saturday
Dental
Accumulation Room
2C
2104
8:00 a.m. 4:30 p.m.
Saturday
Dental
Accumulation Room
2C
2102A
8:00 a.m. 4:30 p.m.
Saturday
Dental
Dental X-Ray
2C
2102
8:00 a.m. 4:30 p.m.
Saturday

HVAC Systems to be Air Balanced and HEPA DOP Tested West Haven Campus:

Mechanical Air Handler Unit and Exhaust Equipment Schedule
Building
Room
Service Area
1
6137M
6 East
1
5150
5 East and South MICU
1
5206
OR 3, 4, 6, 7
1
4260
OR 1, 2, 5, PACU
1
4260
SICU
1
4181
4 West
1
10th Floor
Endoscopy
1
2213B
OR Storage and EMS Breakroom
1
2222
1st Floor Ultrasound AHU 5
1
2222
OR Locker and Library AHU 6
1
1207
IAQ
1
1218
Hematology 1229
1
Cardiology Roof
Cath Lab 2 Room 1111
1
Nuclear Med Roof
Cath Lab 1 Room 1115
1
Cardiology Roof
1st Floor Old Psych/ Cardiology
1
Subground
SPS
1
Subground
SPS
1
Pharmacy Roof
Inpatient Pharmacy
1
SG174
SPD Unit
1
SG129
Ground Cardiology/ MRI
1
SS6
Morgue
2
9 Interior
Animal Lab
2
8 Exterior
Animal Lab Chiller
2
8
7 DNA Lab
2
6
Cancer Center
2
5185
5 West
2
2102
Pharmacy Corridor
2
2120
Dental
2
2113
Penthouse First AHU Front ER
2
2113
Penthouse Middle AHU Dialysis
2
2113
Penthouse End AHU ER Clinic
2
2200
TB Lab
2
G132
Electrical Lockup AHU
2
G139A
New Orleans AHU 7
2
G139B
AHU 5
2
G139
Switchgear Room
2
G142A
Sterile Storage
2
6th Floor
AHU 6
2
7th Floor
AHU 1

HVAC Systems to be Air Balanced and HEPA DOP Tested Newington Campus:
Lab AHU #1 and Exhaust Located B2E Basement
SPS AHU #2 and Exhaust Located B2E Basement
Dental AHU B2C Penthouse
Pharmacy AHU C01 and Exhaust Located B2W Basement
Unscheduled/Emergency Service Calls Requirements:
Unscheduled service calls shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work and labor hours prior to the commencement of work.
Emergency service and repairs shall be available on a 24 hour per day basis and will be invoiced at the prevailing straight time or overtime contract customer rate.
Vendor shall submit the following associated with unscheduled service calls.
Labor Hours: Minimum 6 Hours

SUBMITTALS/DELIVERABLES
The Service provider shall furnish Certificates of Calibration for all instruments used in conducting the balancing of systems and DOP testing of HEPA filters where applicable including, function, minimum range, minimum accuracy, minimum resolution, manufacturer, model, serial number, frequency of calibration, and date of last calibration.
The Service provider shall furnish a detailed written report making special notations of variances from design quantities which exceed plus or minus ten percent of design specifications.
The Service provider shall furnish Project Synopsis Detailed Written Report of performance test procedures, Equipment ID, and orientation drawings of each performance test and statistical data analysis with all findings and recommendations clearly called out.
The Service provider shall submit two (2) hard copies and electronic copy of all maintenance, testing, and inspection data/reports to the COR within thirty (30) calendar days of completion of work. Billing subject to the receipt and acceptance of testing and reports per service unit.
The contractor shall submit any waste manifest documents as applicable with final reports.
Work hours and service calls for corrective maintenance shall be as follows:
Normal routine service shall occur during normal business hours.
7:30 a.m. to 4:00 p.m., Monday through Friday.
Correction/Emergency service shall be provided 24 hours, 7 days per week.
During this period, corrective, emergency maintenance will be initiated by the VA Connecticut Healthcare System call to the contractor s service center, which must be acknowledged within 2 hours (per a call back to review details of concerns, suspect causes, and outcomes.)
A fully qualified and competent service technician must be on site at the start of the next first shift on Monday Friday to address specific concerns.
The equipment and its operation shall be restored to full service within two (2) hours of arriving on the job site, barring extenuating circumstances (e.g., required replacement parts).
Full service means that defective parts have been replaced with parts that meet or exceeds the manufacturers original specifications and that the equipment meets or exceeds the manufacturers original performance specifications.
c. Annual preventative maintenance work (90%) or better) shall be completed no less than one calendar month before the end of each annual contract period.
d. Contractor shall cover all costs for preventative maintenance services for labor and materials (e.g. calibrations of gauges, valves, equipment settings, transmitters and controls including shipping, handling, and freight.
e. All labor, materials, parts, and supplies for corrective/emergency maintenance will be paid for by the VA before the material is procured and/or the work is completed, or the contractor may be perceived as proceeding at risk. Contractor shall submit all proposals within two (2) working days of field assessment for determination of issue(s) and acceptance of corrective action plan.
f. Authorization to procure and complete corrective/emergency maintenance work shall be per verbal or written direction of the VA Contracting Officer or per Purchase Order Number issuance upon approval and funding of cost for correction) and upon which the contractor shall provide all labor, parts, and or materials necessary for correction/emergency maintenance work.

SPECIAL INSTRUCTIONS
Contractor Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the contractor shall sign-in at Building 15 and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The contractor shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR.
Documentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced, the name of the representative, and the services performed, and parts replaced and labor hours. The reports shall be delivered within five business days.
Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees.
No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time.
VA reserves the right to close down or shut down the facilities and order Service provider employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the VA Contracting Officer.
Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR.
The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others.
Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report.

TERMS AND CONDITIONS
User Responsibility: The contractor shall not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment.
All work is subject to inspection, review and approval by the HVAC Supervisor, Utility System Supervisor, Chief M&O, Chief Engineer, and/or their designees.
NARA Records Management Requirements

The following standard items relate to records generated in executing this contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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