IWQ 1-04222026 Purchase of Mast Arms and Parts

Date: April 22, 2026
Quote Number:
IWQ 1-04222026
Quotes Should Be
Received By: 4:00 P.M. on
April 29, 2026
Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written Quotations may be returned via: Email:
michael.milstein@gwinnettcounty.com; Fax: 770-822-8728 or Gwinnett County Department of Financial Services, Purchasing Division, 75 Langley Drive,
Lawrenceville, Georgia, 30046, Attn: Michael Milstein.
DELIVERY FOB DESTINATION PREPAID AND ALLOWED TO: 620 Winder Hwy, Lawrenceville, GA 30045. Attn: Dustin Phillips.
ITEM # QTY. DESCRIPTION DELIVERY ARO MANUF. & NO. Unit Price Total Price
STEEL STRAIN POLE, TP IV W/ 40' MAST
1. 1 ARM, SMOOTH BLACK FINISH (GDOT $ $
ITEM#639-3004)
STEEL STRAIN POLE, TP IV W/ 45' MAST
2. 1 ARM, SMOOTH BLACK FINISH (GDOT $ $
ITEM#639-3004)
STEEL STRAIN POLE, TP IV W/ 50' MAST
3. 1 ARM, SMOOTH BLACK FINISH (GDOT $ $
ITEM#639-3004)
STEEL STRAIN POLE, TP IV W/ 65' MAST
4. 1 ARM, SMOOTH BLACK FINISH (GDOT $ $
ITEM#639-3004)
Quote Total $
*This does IWQ does not need installation services.
*Please provide materials that are in line with the GDOT current specifications.
*Price quote shall be for the pole, hardware, and anchor bolts.
Company Name_____________________________________________________________________________________________________________________________________

IWQ 1-04222026 Page 2
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the
items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By
submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred
method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the
instructions to vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number E-mail Address

IWQ 1-04222026 Page 3
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE CONTINUED
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.
Note: References should be customized for each project, rather than submitting the same set of references for every
project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project
list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

3/13/2026 GPLOT-ORD HogMtnRd-1 - 27-0003.dgn TOTAL
$$ gplotborder-ORD.tbl
P L
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MUST TURNRIGHT
REVISION DATES
CHECKED: DATE: DRAWING No. BACKCHECKED: DATE: CORRECTED: DATE:
VERIFIED: DATE:
11/05/2020
6:12:30 PM Gwinnett County PROJECT NO. SHEET NO.
Department of Transportation M-1378-11 003
INSTALL: IINNSSTTAALLLL:: LED SIGNAL HEADS WITH
PHASING DIAGRAM PEDESTAL POLE, 10 FT RR33--77RR SSIIGGNN Y INSTALL: PEDESTRIAN HEADS,LED 2" RETRO-REFLECTIVE BORDER ON BACKPLATE
LED COUNTDOWN PEDESTRIAN SIGNALS (P2) W H W3-3 SIGN W/ W16-8P (#2) SIGN
K P
TYPE B PUSHBUTTON STATIONS: P M 305' IN ADVANCE OF STOP BAR
/01 0/ W 2 W /03 W 0/4 A C CC O E N S D SI U BL IT E , P N E M DE ,T ST P R 2 IA ,2 N -2 D "( E 8 T 0 E L C F T ) I & O 1 N - 1 S " T ( A 4 T 0 I O L N F) S L L I 0 4 = E RE X M IS O T V I E N G R3-8 (LANE CONTROL) SIGN 18" 12" 12" 12" 12" 12"
PULLBOX,TP 2
M
T 300' STOP BAR
W STEEL STRAIN POLE,TP IV W/50' MA IN ST ST A A R L M L: N O T L I M I L DO NOT DISTURB P2,P3,P6 12" 12" 12" 12" 12"
/05 /06 /07 /08 R (H A O D G AR M D T E N TE R C D TI O S N T A SY . S 7 T + E 2 M 6. S 2 8 (R , D L S T 2 3 A 7 /2 .4 B ') ) I M A H D E E P I C IN N O S 7 N T " A D D L U I L R I : T E , C N T M IO ,T N P A 3 L ,3 B -2 O "( R 3 E 90 ( 1 L 3 F 0 ) LF) 12" 12" G 12" 12" 12"
OMIT OMIT OMIT CONDUIT,NM,TP 2,3-2"(30LF)& 2-1"(20 LF) S
INSTALL: INSTALL: 2A 3A 2,3,4,4S,6,6S
W W 332L CABINET & BASE W/ UPS EXTENSION PEDESTAL POLE, 10 FT 12" 12" G
2070LX CONTROLLER LED COUNTDOWN PEDESTRIAN SIGNALS (P2,P3)
UNINTERRUPTABLE POWER SUPPLY TYPE B PUSHBUTTON STATIONS: 1 4A
WIRELESS SYSTEM, TYPE 4-CB ACCESSIBLE PEDESTRIAN DETECTION STATIONS
FIELD SWITCH, TYPE E-CB-1RU CONDUIT, NM,TP 2,2-2"(80LF)&1-1"(40 LF) INSTALL:
ROUTE CAT-6 CABLE FROM CCTV TO SIGNAL CABINET PULLBOX,TP 2 W3-3 SIGN W/ W16-8P (#1) SIGN
ROUTE CAT-6 CABLE FROM CVRSU TO SIGNAL CABINET INSTALL: 305' IN ADVANCE OF STOP BAR
CONDUIT, NONMETAL, TP 2, 6-2" (60 LF) STEEL STRAIN POLE,TP IV W/65' MAST ARM
& 3-1" (30 LF) (HOG MTN RD STA. 8+50.38, LT 41.5')
PULLBOX, TP 5 RADAR DETECTION SYSTEMS (RDS 3A/3B)
INSTALL: CONDUIT,NM,TP 2,3-2"(30LF)& 2-1"(20 LF)
EXIST. R/W POWER SERVICE COND PO U P W I E T D E N R E M D S I T , S T A C P O L T 3 N O , P 1 N O - C E 2 A L C "( B E T 1 I , 5 B N 5 O L E F X T F T ) , B 4 R A 4 R N I A T E R N G I S 7 - 4 R ) 1 # ( 1 - PULLBOX, TP 4S
INSTALL: 3 CONDUIT NM,TP3,1-2" (112LF) D EXIST. R/W 4S SP H E O ED G L M I O M U I N T T A = I N 4 0 R M D PH IN 3"DIRECTIONAL PO B W O E R R E D I ( S 1 C 1 O 2L N F N ) E T C S T O I R R G D R D 1 N S D 3 0 S - - A 1 1 1 / 4 ( 1 6 A # B A / 2 / 4 ) 6 B B 2 2 P2 G W TY A .C P S E R T A D D M A P 3 G 3 W A A . C T S T Y R D 3 P A E M A C P 3 3 P2 P3 R2B R2A S H PE O E G D M L O I U M N I T T A I = N 4 0 R D MPH
3 W IN 05 3 S ' - T I 3 A N S L A I L G D : N V A W N / C W E 1 O 6 F - 8 S P T O (# P 1 ) B S A I R GN INSTALL: R1 R R 6 6 A B 6S 2A R1 G W T 0 Y - A .C P 1 S E R 2 T A C A D M A P 3 GG WW AA .. CC TT SS TT YY RR DD PP AA EE MM AA BB PP 33 1 6 6 P3 R R D D 1 3 S 0 - - 1 2 1 ( A 2 # / A 2 2 ) B PED STA E RT C S ROSS T ING RIAN S STAR I T G CROSS N ING S
POWER SERVICE CONDUIT,NM, P T U P L 3 L ,1 B -2 O " X ( , I 8 T N 0 P S L 2 T F ,E A ) L T L E O L C : EXIST. R/W SIGN IN A STALL: 4 4A P6 S IN T S E T E A L L S L T : RAIN POLE,TP IV W E /4 X 5 I ' S M T. A S R T / W ARM WARNING SIGNS HamiltonMillPkwy F S L 0 T T A I E M S A H E 8 D I R N Y G TO F T I FI N M D I II N VW S E F O E H I A RS N S H E C T H T ' I T M CC RA C HL O A S R R E ST I F T NO S SA O E I I SN NR R D SG GT ING F S L 0 T T A I E M S A H E 8 D I R N Y G TO F T I F I N M D I I VW I N S E F O E H I A R S H N S T E C H T I 'T CC M RA C HL O A S R R E ST I F T S N O SA O E I I S N R NR D S G GT ING
IN 3" DIRECTIONAL BORE (80LF) CONDUIT,NM,TP 3,4-2"(360 LF) P6 DON'T CROSS DON'T CROSS
INSTALL (ON EXISTING POWER SOURCE): ROUTE CAT-6 CABLE IN F R 9 O " M DI C R V E R C S T U I O T N O A SI L G B NA O L R C E A (9 B 0 IN L E F T ) D 3 - R (H A O D G AR M D T E N TE R C D TI O S N T A SY . S 8 T + E 5 M 0. S 3 8 (R , D R S T 6 3 A 1 /6 .0 B ') ) W16- 4 8 2 P " ( X #1 ) 8 ( " 2EA) PU T S O H C B R U O T S T S ON PU T S O H B C U R T O T S O S N
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HogMountainRd TYPE B PUSHBUTTON STATIONS: D I TYPE B PUSHBUTTON STATIONS: W3-3 (4EA)
ACCESSIBLE PEDESTRIAN DETECTION STATIONS S T U ACCESSIBLE PEDESTRIAN DETECTION STATIONS 36" X 36"
D3-1 (#1)-2EA CONDUIT,NM,TP 2,2-2"(20LF)&1-1"(10 LF) R B CONDUIT, NM,TP 2,2-2"(20LF)&1-1"(10 LF) SIGN A
108"X 18" PULLB IN O S X T , A T L P L 2 : PULLBOX,TP 2 R9-3BPL
REGULATORY SIGNS
STEEL STRAIN POLE,TP IV W/40' MAST ARM DO NOT DISTURB KLAWSSORC
HamiltonMillPkwy (HOG MTN RD STA. 471+36.36, RT 50.6') INSTALL: ESU 1 R 8 9 " - 3 X B P 1 L 2"
RADAR DETECTION SYSTEMS (RDS 4A/4B) W Y PEDESTAL POLE, 10 FT NO
D3 1 - 2 1 0 ( " # X 2) - 1 2 8 E " A CONDUIT,NM,TP 2,4-2" C ( V 40 R S L U F ( ) S & E E 2 - N 1" O ( T 2 E 0 L 4- F 5 ) ) L P K M P H T LE Y D PE C B O U PU N S T H D B O U W T N T O PE N D S E T S A T T R I I O A N N S S : IGNALS (P6) O T N U R R E N D 18" R X 9- 3 18"
NOTES PULLBOX, TP 4S I L 2 5 ACCESSIBLE PEDESTRIAN DETECTION STATIONS R3-7R R4-7 R10-11B
4 3 2 1 . . . . B C A A C O E L O L N L L N B T V T P L R O R E A A H A L C C E I C T C S K T O U S O . R L H R A S A H R T L A O A L L N P B L R D E V O P B E V E R L I D I A D F E C E Y S K T C R R V P A O I D R A W A S N U R D S P E T IG L R O A N C T C A O C E L A C M H . T E O E N D U T . S W IN IT G H E M Q A U N IP U M F E A N C T T U S R H E A R L . L RO C U C T C E T C V C C T O A C V N T A M - N 6 M E O C E C U A R T N B E A L T D E S
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LF) 36" X 36" 24" X 30" 3 R 6 1 " 0 X -1 2 3 A 6" 24" X 24"
18" R X 9- 3 18"
5. CONTRCTOR TO INSTALL CABLING FROM CVRSU TO SIGNAL CABINET. INSTALL: H A E E INSTALL: USE R9-3BPR
6. EXISTING ADVANCED STOP SIGNS FROM ALL APPROACHES SHALL BE CONDUIT,NM,TP 3,3-2"(330 LF) S P W3-3 SIGN W/ W16-8P (#2) SIGN CROSSWALK 18" X 12"
REMOVED. IN 7" DIRECTIONAL BORE (110 LF) 305' IN ADVANCE OF STOP BAR
SIGNAL LEGEND DETECTION LEGEND SIGNAL PLANS
PROPOSED PROPOSED 4-SECTION PROPOSED VIRTUAL DETECTION ZONE INSTALLATION #1 (GCDOT TS_834)
SIGNAL HEAD SIGNAL HEAD
EXISTING PROPOSED 5-SECTION PROPOSED INDUCTIVE LOOP HOG MNT RD @ HAMILTON MILL PKWY
SIGNAL HEAD (CLUSTER) SIGNAL HEAD PROPOSED VIDEO DETECTION CAMERA
RELOCATED PEDESTRIAN SCALE IN FEET SIGNAL HEAD SIGNAL HEAD PROPOSED MAGNETOMETER PROPOSED RADAR 27-0003
GPLN-CE 0 30 60 120

3/13/2026 GPLOT-ORD M137811_27-0004.dgn TOTAL
$$ gplotborder-ORD.tbl
REVISION DATES
CHECKED: DATE: DRAWING No.
BACKCHECKED: DATE:
CORRECTED: DATE:
VERIFIED: DATE:
11/05/2020
6:12:32 PM Gwinnett County PROJECT NO. SHEET NO.
Department of Transportation M-1378-11 004
Ham ilton MillPkw y
SIGNAL PLANS
INPUT & MATERIALS (GCDOT TS_834)
HOG MNT RD @ HAMILTON MILL PKWY
SCALE IN FEET
27-0004
GPLN-CE 0 30 60 120
00.8
00.5
42.00 14.24 27.28
4.00 5.00 5.00 4.48
00.5
102.00
00.51
05.1
15.00
1.00 1.00
00.81
05.1
17.00
Hog Mountain Rd
0.5
0.8
4.0 17.5 5.0 43.0 5.0 11.1 4.4
0.5
90.0
0.51
5.1
15.0
1.0 1.0
0.81
5.1
LIST OF MATERIALS
332 CABINET INPUT ASSIGNMENT
SLOT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 CONTROLLER CABINET ASSEMBLIES
M A T E R IA LS UN IT QUAN TITY
A. CONTROLLER UNIT, TYPE 2070LX EA 1
D. CABINET ASSEMBLY, MODEL 332L EA 1
UPPER INPUT FILE F. SWITCH PACK E A 13
G. DC ISOLATOR EA 3
TYPE DET DET DET DET DET DET DET DET DET TBA TBA DC DC DC K. 2018 KCLIP CONFLICT MONITOR, EXTENDED FEATURES W/ MONITORKEY PROGRAMMING TOOL EA 1
L. AUXILIARY LOAD BAY EA 1
CARD RADAR RADAR RADAR RADAR DC ISO DC ISO DC ISO M. UNINTERRUPTABLE POWER SUPPLY
EA 1
C1 PIN 56 39 63 47 58 41 65 49 60 80 67 68 81 EXTERNALLY MOUNTED, CABINET (PER GDOT SPECIFICATIONS)
332 PREFABRICATED CONTROLLER CABINET BASE W/ UPS EXTENSION EA 1
CHANNEL 1 FUNCTION R1 R2A R3A R4A ADVANCE 0/2 PED 0/6 PED FLASH PED LEAD-IN WIRE (SHIELDED, TWISTED/1000 FT)
REEL 3
3 PAIR, 18 AWG
FIELD TERM TB2 1,2 TB2 5,6 TB2 9,10 TB4 1,2 TB4 5,6 TB4 9,10 TB6 1,2 TB6 5,6 TB6 9,10 TB8 4,6 TB8 7,9 N/C SIGNAL CABLE (14 AWG)
REEL 3
7 CONDUCTOR, PER 1000 FT.
ONE-WAY, 3-SECTION, 12" SIGNAL FACE LED - ALL BLACK HOUSING & FRONT, POLYCARBONATE , BLACK EA 10
ONE-WAY 3-SECTION, 12" SIGNAL FACE LED - FYA - ALL BLACK HOUSING & FRONT FRONT, POLYCARBONATE , BLACK EA 1
C1 PIN 56 43 76 47 58 45 78 49 62 53 69 70 82 ONE-WAY, 4-SECTION, 12" SIGNAL FACE LED - FYA - ALL BLACK HOUSING & FRONT, POLYCARBONATE ,BLACK) E A 1
CHANNEL 2 FUNCTION R2B R3B R4B ENABLE 0/3 PED STOP TIME ONE-WAY, 4-SECTION, 12" SIGNAL FACE LED - RB,YB,GB,GA - ALL BLACK HOUSING & FRONT, POLYCARBONATE, BLACK E A 1
BACKPLATE FOR ONE-WAY, 3-SECTION SIGNAL HEAD, BLACK, PLASTIC W/2" RETROREFLECTOVE STRIP EA 11
FIELD TERM TB2 3,4 TB2 7,8 TB2 11,12 TB4 3,4 TB4 7,8 TB4 11,12 TB6 3,4 TB6 7,8 TB6 11,12 TB8 5,6 TB8 8,9 N/C BACKPLATE FOR ONE-WAY, 4-SECTION SIGNAL HEAD, BLACK, PLASTIC W/2" RETROREFLECTOVE STRIP EA 2
HARDWARE FOR MAST ARM MOUNTING EA 11
ONE-WAY, 1-SECTION, 18" LED COUNTDOWN PEDESTRIAN SIGNAL HEAD, FULL HAND/MAN OVERLAP EA 6
LOWER INPUT FILE PEDESTRIAN PUSH BUTTON STATION ASSEMBLY EA 4
9" x 15", W/SINGLE PUSH BUTTON ADAPTER FOR 4" DIA PEDESTRIAN POLE, ADJUSTABLE, BLACK
TYPE DET DET DET DET DET DET DET DET DET TBA TBA DC DC DC PEDESTRIAN PUSH BUTTON STATION ASSEMBLY EA 1
9" x 15", W/DOUBLE PUSH BUTTON ADAPTER FOR 4" DIA PEDESTRIAN POLE, ADJUSTABLE, BLACK
CARD RADAR PEDESTRIAN PUSHBUTTON STATIONS, W/ BUTTONS & SIGNS
EA 6
9" x 15", R10-3e, (L)EFT OR (R)IGHT, COUNTDOWN
C1 PIN 55 40 64 48 57 42 66 50 59 54 71 72 51 5' PEDESTAL POLE & SQUARE BASE. BLACK POWDER COAT EA 1
CHANNEL 1 FUNCTION R6A EVA EVB RR 1 10' PEDESTAL POLE & SQUARE BASE. BLACK POWDER COAT EA 5
PULLBOX, PB-2 EA 5
FIELD TERM TB3 1,2 TB3 5,6 TB3 9,10 TB5 1,2 TB5 5,6 TB5 9,10 TB7 1,2 TB7 5,6 TB7 9,10 TB9 4,6 TB9 7,9 TB9 10,12 CONDUIT, TP 2, 1" LF 160
CONDUIT, TP 2, 2" LF 320
R10-12A SIGN EA 2
R10-11B SIGN EA 1
R9-3 EA 4
C1 PIN 55 44 77 48 57 46 79 50 61 75 73 74 52 R9-3BPL EA 2
R9-3BPR EA 2
CHANNEL 2 FUNCTION R6B SPARE 3 EVC EVD RR 2
R3-7R EA 2
FIELD TERM TB3 3,4 TB3 7,8 TB3 11,12 TB5 3,4 TB5 7,8 TB5 11,12 TB7 3,4 TB7 7,8 TB7 11,12 TB9 5,6 TB9 8,9 TB9 11,12 MISCELLANEOUS MATERIALS NEEDED TO COMPLETE INSTALLATION LUMP LUMP
LIST OF MATERIALS IS "FOR INFORMATION ONLY" AND SHOULD BE VERIFIED BY THE CONTRACTOR.
NOTE: THE CONTRACTOR SHALL COORDINATE WITH THE MANUFACTURER FOR CORRECT INSTALLATION.
PAY ITEMS
ITEM NO. DESCR IPTION UNIT QUANTITY
DETAILS OF OVERHEAD STREET NAME SIGNS 150-1000 TRAFFIC CONTROL LUMP LUMP
636-1045 HIGHWAY SIGNS, TP 2 MATL, REFL SHEETING, TP 11 SF 60
ALL DIMENSIONS IN INCHES UNLESS OTHERWISE SPECIFIED. 639-3004 STEEL STRAIN POLE,TP IV,W/ 40' MAST ARM,BLACK POWDER COAT EA 1
639-3004 STEEL STRAIN POLE,TP IV,W/ 45' MAST ARM,BLACK POWDER COAT EA 1
639-3004 STEEL STRAIN POLE,TP IV,W/ 50' MAST ARM,BLACK POWDER COAT EA 1
639-3004 STEEL STRAIN POLE,TP IV,W/ 65' MAST ARM,BLACK POWDER COAT EA 1
647-1000A TRAFFIC SIGNAL INSTALLATION NO. 1 LUMP LUMP
682-2110 ELECTRICAL SERVICE POINT (AERIAL) EA 1
682-2145 PULL BOX, TYPE 4S EA 4
682-2150 PULLBOX, PB-5 EA 1
682-6233 CONDUIT, NONMETAL, TP 3, 2 IN LF 1272
682-9950 DIRECTIONAL BORE - 3 IN LF 192
682-9950 DIRECTIONAL BORE - 7 IN LF 240
682-9950 DIRECTIONAL BORE - 7 IN LF 90
926-5000 CONNECTED VEHICLE ROADSIDE UNIT (CVRSU) EA 1
936-4000 CCTV CAMERA SYSTEM, TP 1 EA 1
936-4911 CCTV MOUNTING ARM, TP 4 (J-HOOK) EA 1
939-2325 FIELD SWITCH, TYPE E-CB-1RU EA 1
937-6010 MICROWAVE RADAR DETECTION ASSEMBLY EA 6
MAST ARM SIGN BRACKET (AG-0144)
GENERAL NOTES
1. EACH SIGN SHALL CONTAIN A MINIMUM OF (2) HANGERS OR BRACKETS.
2. SIGN LEGEND SHALL BE 8-IN. UPPER CASE & LOWER CASE SERIES
"D" LETTERS. ALL ARROWS SHALL BE 8-IN. TALL & 12-IN. LONG.
3. EACH SIGN SHALL CONTAIN 1 1/2-IN. RADII & 1-IN. BORDER.
4 EACH SIGN SHALL BE MADE OF ONE CONTINUOUS PIECE OF ALUMINUM.
5. SIGNS SHALL HAVE STANDARD REFLECTORIZED INTERSTATE GREEN
BACKGROUND WITH WHITE REFLECTORIZED LEGENDS, BORDERS AND
ARROWS.
6. MATERIAL SHALL BE 3M REFLECTIVE DIAMOND GRADE VIP 3990, OR
EQUIVALENT TYPE IX MATERIAL OR BETTER.
7. LOGO SHALL BE IN FULL COLOR WITH A DIAMETER OF 15".
8. FOR SIGNS THAT ARE 72-IN. OR GREATER THEY SHALL CONTAIN A
MINIMUM OF THREE (3) HANGERS OR BRACKETS.
17.0 9. THE CONTRACTOR SHALL CONTACT GWINNETT COUNTY DEPARTMENT OF
TRANSPORTATION'S SIGN SHOP AT 678-639-8800 FOR AN ELECTRONIC
D3-1 (#2) FILE OF THE LOGO.

IWQ 1-04222026 Page 5
FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.
Buyer Initials: MM
IWQ 1-04222026
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR
MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE

IWQ 1-04222026 Page 6
GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES - PURCHASING DIVISION
GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-
RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF
TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:
1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.
2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION
SHEETS.
3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.
5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING
DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON
ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION
PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION
DOCUMENT.
6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY
RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE
CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF
CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION.
7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL
BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON
ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT
THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IWQ 1-04222026 Page 7
I. PREPARATION OF SUBMITTAL
A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure
to do so will be at the vendor's risk, as the vendor will be held accountable for their submittal.
B. Each vendor shall furnish all information required by the solicitation form or document. Each
vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule.
The person signing the submittal should initial erasures or other changes. An authorized agent
of the vendor must sign the submittal.
C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event
of a calculation error in total price, the unit pricing prevails.
D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking
an award of a Gwinnett County contract may not initiate or continue any verbal or written
communications regarding a solicitation with any County officer, elected official, employee, or
other County representative other than the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final award. The
Purchasing Director will review violations. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm or business
may be disqualified from consideration for award. Solicitations for the sale of real property may
allow for verbal or written communications with the appropriate Gwinnett County
representative.
E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the
submittal but are contained for informational purposes only. If awarded, the successful
vendor(s) will be required to execute these documents prior to County execution.
F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform
Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit
and Agreement should be included with vendor's submittal, if the solicitation is for the
physical performance of services for all labor or service contract(s) that exceed $2,499.99
(except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or
the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your
submittal may result in being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each vendor should state time of proposed delivery of goods or services.
B. Words such as "immediate," "as soon as possible," etc. should not be used. The known
earliest date or the minimum number of calendar days required after receipt of order (delivery
A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in
the number.
III. EXPLANATION TO VENDORS
Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,
drawings, specifications, etc. must be requested by the question cutoff deadline stated in the
solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information
given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as
an addendum to the solicitation if such information is necessary or if the lack of such information
would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal

IWQ 1-04222026 Page 8
or written communications between the parties. Receipt of addenda should be acknowledged in the
submittal. It is the vendor's responsibility to ensure they have all applicable addenda prior to their
submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the
submittal or visiting the Gwinnett County website.
IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS
A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope,
addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date
and hour of opening and the solicitation number on the face of the package or envelope.
Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in
the sealed envelopes as well.
B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed
and will be applied to the lump sum amount. Amount shall be clearly stated and should be
initialed by an authorized representative.
C. Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the vendor's request and expense, if items are not destroyed by
testing.
D. Items offered must meet required specifications and must be of a quality that will adequately
serve the use and purpose for which intended.
E. Full identification of each item submitted, including brand name, model, catalog number, etc.
must be furnished to identify exactly what the vendor is offering. Manufacturer's literature may
be furnished but vendor should not submit excessive marketing material.
F. The vendor must certify that items to be furnished are new and that the quality has not
deteriorated to impair its usefulness.
G. Unsigned submittals will not be considered except in cases where it is enclosed with other
documents that have been signed. The County will determine acceptability in these cases.
H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and
services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax
and sales tax, including taxes for materials incorporated in county construction projects.
Vendors should contact the State of Georgia Sales Tax Division for additional information.
I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after
the public opening in accordance with the Georgia Open Records Act.
V. WITHDRAWAL DUE TO ERRORS
Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of
completion of the opening stating that they wish to withdraw their submittal without penalty for an
obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was
substantially lower than the other submittals due solely to a mistake therein, provided pricing was
submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and
was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or
material made directly in the compilation of the submittal. The unintentional arithmetic error or
omission can be clearly proven through inspection of the original work papers, documents, and
materials used in preparing the submittal sought to be withdrawn. The vendor's original work papers

IWQ 1-04222026 Page 9
shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their
submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest
remaining responsive offer shall be deemed to be low bid.
No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or
labor or perform any subcontract or other work agreement for the person or firm to whom the contract
is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the
withdrawn bid or proposal was submitted.
Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit
bid bond if a bond was required. Bid may not be withdrawn otherwise.
Withdrawal is not automatically granted and will be allowed solely at Gwinnett County's discretion.
VI. TESTING AND INSPECTION
Since tests may require several days for completion, the County reserves the right to use a portion of
any supplies before the results of the tests are determined. Cost of inspections and tests of any item
that fails to meet the specifications, shall be borne by the vendor.
VII. F.O.B. POINT
Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by
the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall
retain title for the risk of transportation, including the filing for loss or damages. The invoice covering
the items is not payable until items are delivered and the contract of carriage has been completed.
Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either
by payment or allowance.
VIII. PATENT INDEMNITY
The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of
any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented
or unpatented invention, articles or appliances furnished or used in the performance of the contract, for
which the vendor is not the patentee, assignee, or licensee.
IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED
IN THIS DOCUMENT)
A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred
percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in
the solicitation package or document. Failure to submit a bid bond with the proper rating will result in
submittal being deemed non-responsive. Bonding company must be authorized to do business in
Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury's publication of
companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable
reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the
solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best
rating as stated in the solicitation document.
X. DISCOUNTS
A. Time payment discounts may be considered in arriving at net prices and in award of
solicitations. Offers of discounts for payment within ten (10) days following the end of the
month are preferred.
B. In connection with any discount offered, time will be computed from the date of delivery and
acceptance at destination, or from the date correct invoice or voucher is received, whichever is