IWQ 1-04172026, Purchase and Installation of Fans

General Requirements
Gwinnett County Board of Commissioners is soliciting quotes from qualified contractors for the purchase and
installation of ceiling fans at 620 Winder Hwy, Lawrenceville, GA 30045. All installation work should be completed
as soon as possible. Notice to Proceed will be issued after the vendor has notified the County they have received
the necessary parts.
A. Contractor shall review all existing conditions and take accurate field measurements prior to beginning
demolition and flooring work.
B. Contractor must coordinate closely with the Gwinnett County Department of Transportation regarding
access, staging, and security.
C. The Bidder is responsible for examining and fully understanding the Specifications, and other Documents
hereto attached, and has made a personal examination of the Site of the proposed Work and has satisfied
himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if
his proposal is accepted, he will contract with Gwinnett County in full conformance.
D. The work site shall always be kept clean and free of debris.
E. Contractor shall remove and dispose of all debris and excess materials off-site in accordance with local
codes.
F. All work shall be performed between 7:00 AM and 3:30 PM, Monday through Friday, unless otherwise
approved.
G. Contractor shall provide a minimum of one (1) year warranty against defects in materials, workmanship,
and labor.
H. Any electrical work, especially breaker and power work, must be performed by certified electricians.
I. Any scissor lift used on-site must be OSHA compliant.
J. Pricing shall include all labor, supervision, temporary protection, safety provisions, and equipment
necessary to complete the work.
K. Include surface prep, patching, and finishing of disturbed adjacent surfaces for a complete turn-key project.
L. Successful bidder is required to provide a Certificate of Insurance as specified in the quote documents.
M. Contractor will provide and maintain traffic control in accordance with Gwinnett County policies.
N. There shall be at least one person in a position of responsibility representing the Contractor, on site at all
times, that is capable of translating from English to the language used by the workforce.
O. Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or
continue any verbal or written communications regarding a solicitation with any County officer, elected
official, employee or other County representative without permission of the Purchasing Associate named in
the solicitation between the date of the issuance of the solicitation and the date of the final contract award
by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that
such communication has compromised the competitive process, the offer submitted by the individual, firm
or business may be disqualified from consideration for award.

Scope of Work
Fan Specifications:
For the 12' ceiling fan, the unit should include:
* Ceiling Fan Kit, Powerfoil 6, 12', 200-240V/3PH
* Powerfoil Standard Industrial Mount Kit, 5-9 7/8" Beam Mount, 2' Extension Tube
* Wired Standard Control
* Z-Purlin Assembly Kit, clear zinc
* Only one fan of this type should be provided.
* Industrial overhead fan standard installation
* Installation needs to include a fire relay installation and wiring.
* Installation may require the contractor to penetrate the wall. Please include pricing if needed. No
increases will be allowed after the fact.
.
For the 36" directional wall-mounted fans:
* Each fan should include the appropriate wall mounting kit
* Each 36" fan will need to come with a 6' drop cord extension
* Holes will need to be made into the wall as needed for mounting, as well as wall penetrations
required to run power and conduit through
* 3 fans of this type should be provided.
* Standard Installation

FAILURE TO RETURN THIS PAGE WITH QUOTE DOCUMENTS COULD RESULT IN REJECTION OF QUOTE
QUOTE SCHEDULE
State
TOTAL
DESCRIPTION Start Date from Purchase State Completion Time
PRICE
Order Issued
Purchase and Installation of Ceiling Fans at DOT Central Days Days $
TOTAL PRICE $
The County reserves the right to award based on lead time, price, or a combination of both, as deemed to be in the best interest of the County.
Certification of Non-Collusion in Quote Preparation
Signature Date
The County requires that all who enter into a contract for the physical performance of services with the County must satisfy O.C.G.A. 13-10-91 and Rule 300-
10-1-.02, in all manner, and such are conditions of the contract.
In compliance with the attached specifications, the undersigned offers and agrees, within sixty (60) days of the date of quote opening, to furnish any or all of the
items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number
Email Address

CONTRACTOR AFFIDAVIT AND AGREEMENT
(IWQ 1-04172026 Purchase and Installation of Ceiling Fans at DOT Central.)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County
Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic
verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal
work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines
established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical
performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners,
contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and
Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further
agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of
Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor Document ID #________________
___________________________________________ Issue Date: ___________________
Printed Name of Authorized Officer or Agent
Initials: ______________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

GWINNETT COUNTY, GEORGIA LIST OF SUBCONTRACTORS
I do , do not , propose to subcontract some of the work on this project. I
propose to Subcontract work to the following subcontractors:
NAME AND ADDRESS TYPE OF WORK
Company Name

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for
every project bid. The references listed should be of similar size and scope of the project being bid on. Do not
submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

GWINNETT COUNTY
FINANCIAL SERVICES RISK MANAGEMENT
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be
maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the County
be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the
certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a
substitute endorsement providing equivalent coverage) must be provided with your Certificate of
Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad
as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its
equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period following completion of
the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property damage
arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed
vehicles, and any other statutorily required automobile coverage.

* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required
depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period following
completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to
start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be included
as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data
(including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or
internet site(s):
Limit of Insurance per Claim $1,000,000
Aggregate Limit $1,000,000
The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to,
insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law,
forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation
services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic
information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence
in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties
allowed by law.
Property Insurance:
The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office
trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor's work.
Contractor agrees to waive its rights of recovery and cause its
insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however
caused.
Riggers Liability Insurance:
If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties
performing such work shall carry Rigger's Liability Insurance in an amount adequate to insure against the physical loss or
damage to the property or equipment in its care
Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems
(e.g., drones) and/or fixed-wing aircraft:
Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance
with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.
Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury
(including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage
(for any aircraft except unmanned aircraft systems)
* Such policy shall include contractual liability covering all owned and non-owned aircraft
* If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require
such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may
have against County and any other indemnified parties and (b) name County and such other parties
as Additional Insureds
* The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots
certified by the Federal Aviation Administration to operate any such aircraft.
B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an
Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.
C. The cancellation should provide 10 days' notice for nonpayment and 30 days' notice of cancellation.
D. Certificate Holder should read:
Gwinnett County Board of Commissioners 75 Langley Drive
Lawrenceville, GA 30046-6935