IWQ 070126 - Provision of WordPerfect Licenses

Date: July 1, 2026
Quote Number: IWQ 070126
Quotes Should Be Received By: 3:00 pm on Tuesday, July 7, 2026
Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written
Quotations may be returned via: Email: Bethany.White@GwinnettCounty.com; or Gwinnett County Department of Financial
Services, Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, 30046, Attn: Bethany White.
DELIVERY FOB DESTINATION PREPAID AND ALLOWED TO: 75 Langley Drive, Lawrenceville, GA 30046
DELIVERY MANUF. &
QTY. DESCRIPTION UNIT PRICE TOTAL PRICE
ARO NO.
Corel WordPerfect Office Standard
CorelSure Maintenance (1 year) ML
100 $ $
GOV; Item #: LCWPMLMNT1GOV, or
approved equivalent.
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of
quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item,
delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I
understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select
their preferred method of electronic payment upon notice of award. For more information on electronic payments, please
refer to the Electronic Payment information in the instructions to bidders.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number E-mail Address

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE CONTINUED
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.
Note: References should be customized for each project, rather than submitting the same set of references for every
project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project
list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.
Buyer Initials: BW
IWQ 070126
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR
MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED
NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT
OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:
1. FAILURE TO USE COUNTY FEE SCHEDULE.
2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION
SHEETS.
3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.
5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING
DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON
ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION
PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION
DOCUMENT.
6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY
RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE
CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF
CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION.
7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL
BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON
ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT
THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.
GENERAL INSTRUCTIONS FOR VENDORS 1 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
I. PREPARATION OF SUBMITTAL
A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to
do so will be at the vendor's risk, as the vendor will be held accountable for their submittal.
B. Each vendor shall furnish all information required by the solicitation form or document. Each
vendor shall sign the submittal and print or type his or her name on the fee schedule. The person
signing the submittal should initial erasures or other changes. An authorized agent of the vendor
must sign the submittal.
C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event
of a calculation error in total price, the unit pricing prevails.
D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an
award of a Gwinnett County contract may not initiate or continue any verbal or written
communications regarding a solicitation with any County officer, elected official, employee, or
other County representative other than the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final award. The
Purchasing Director will review violations. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm, or business
may be disqualified from consideration for award. Solicitations for the sale of real property may
allow for verbal or written communications with the appropriate Gwinnett County representative.
E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal
but are contained for informational purposes only. If awarded, the successful vendor(s) will be
required to execute these documents prior to County execution.
F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform
Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit
and Agreement should be included with vendor's submittal, if the solicitation is for the physical
performance of services for all labor or service contract(s) that exceed $2,499.99 (except for
services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar
of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may
result in being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each vendor should state time of proposed delivery of goods or services.
B. Words such as "immediate", "as soon as possible," etc. should not be used. The known earliest
date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)
should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.
III. EXPLANATION TO VENDORS
Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,
drawings, specifications, etc. must be requested by the question cutoff deadline stated in the
solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information
given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as
an addendum to the solicitation if such information is necessary or if the lack of such information
would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal
or written communications between the parties. Receipt of addenda should be acknowledged in the
GENERAL INSTRUCTIONS FOR VENDORS 2 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
submittal. It is the vendor's responsibility to ensure they have all applicable addenda prior to their
submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the
submittal or visiting GwinnettCounty.com.
IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS
A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed
to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of
opening, and the solicitation number on the face of the package or envelope. Facsimile or emailed
submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as
well.
B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and
will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by
an authorized representative.
C. Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the vendor's request and expense, if items are not destroyed by
testing.
D. Items offered must meet required specifications and must be of a quality that will adequately
serve the use and purpose for which intended.
E. Full identification of each item submitted, including brand name, model, catalog number, etc.
must be furnished to identify exactly what the vendor is offering. Manufacturer's literature may
be furnished, but vendor should not submit excessive marketing material.
F. The vendor must certify that items to be furnished are new and that the quality has not
deteriorated to impair its usefulness.
G. Unsigned submittals will not be considered except in cases where it is enclosed with other
documents that have been signed. The County will determine acceptability in these cases.
H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and
services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax
and sales tax, including taxes for materials incorporated in county construction projects. Vendors
should contact the State of Georgia Sales Tax Division for additional information. Agreements
were there is a cost-plus mark-up, mark-up will not be paid on taxes.
I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after
the public opening in accordance with the Georgia Open Records Act.
V. WITHDRAWAL DUE TO ERRORS
Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days
of completion of the opening stating that they wish to withdraw their submittal without penalty for an
obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was
substantially lower then the other submittals due solely to a mistake therein, provided pricing was
submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake
and was due to an unintentional arithmetic error on an unintentional omission of a quantity of work,
labor, or material made directly in the compilation of the submittal. The unintentional arithmetic error
or omission can be clearly proven through inspection of the original work papers, documents, and
GENERAL INSTRUCTIONS FOR VENDORS 3 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
materials used in preparing the submittal sought to be withdrawn. The vendor's original work papers
shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their
submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest
remaining responsive offer shall be deemed to be low bid. No vendor who is permitted to withdraw
their submittal shall, for compensation, supply any material or labor or perform any subcontract or
other work agreement for the person or firm to whom the contract is awarded or otherwise benefit,
directly or indirectly, from the performance of the project for which the withdrawn bid or proposal
was submitted.
Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically
forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.
Withdrawal is not automatically granted and will be allowed solely at Gwinnett County's
discretion.
VI. TESTING AND INSPECTION
Since tests may require several days for completion, the County reserves the right to use a portion of
any supplies before the results of the tests are determined. Cost of inspections and tests of any item
that fails to meet the specifications, shall be borne by the vendor.
VII. F.O.B. POINT
Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by
the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid, and Allowed. The seller shall
retain title for the risk of transportation, including the filing for loss or damages. The invoice covering
the items is not payable until items are delivered and contract of carriage has been completed. Unless
the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by
payment or allowance.
VIII. PATENT INDEMNITY
The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability
of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process,
patented, or unpatented invention, articles, or appliances furnished or used in the performance of the
contract, for which the vendor is not the patentee, assignee, or licensee.
IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED
IN THIS DOCUMENT)
A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred
percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required
in the solicitation package or document. Failure to submit a bid bond with the proper rating will result
in submittal being deemed non-responsive. Bonding company must be authorized to do business in
Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury's publication
of companies holding certificates of authority as acceptable surety on Federal bonds and as
acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance
requirement of the solicitation. The bid bond, payment bond, and performance bond must have the
proper A.M. Best rating as stated in the solicitation document.
GENERAL INSTRUCTIONS FOR VENDORS 4 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
X. DISCOUNTS
A. Time payment discounts may be considered in arriving at net prices and in award of solicitations.
Offers of discounts for payment within ten (10) days following the end of the month are preferred.
B. In connection with any discount offered, time will be computed from the date of delivery and
acceptance at destination, or from the date correct invoice or voucher is received, whichever is
the later date. Payment is deemed to be made for the purpose of earning the discount on the date
of the County check.
XI. AWARD
A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive
and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their
conformity with the specifications, their suitability to the requirements of the County, and the
delivery terms will be taken into consideration in making the award. The County may make such
investigations as it deems necessary to determine the ability to the vendor to perform, and the
vendor shall furnish to the County all such information and data for this purpose as the County
may request. The County reserves the right to reject any submittal if the evidence submitted by,
or investigation of such vendor fails to satisfy the County that such vendor is properly qualified
to carry out the obligations of the contract.
B. The County reserves the right to reject or accept any or all offers and to waive technicalities,
informalities, and minor irregularities in the submittals received.
C. The County reserves the right to make an award as deemed in its best interest, which may include
awarding to a single vendor or multiple vendors; or to award the whole solicitation agreement,
only part of the agreement, or none of the agreement, based on its sole discretion of its best
interest.
D. In the event of proposal scores rounded to the nearest whole number result in a tie score, the
award will be based on lowest cost.
E. If proposal negotiations with the highest ranked firm are unsuccessful, the County may then
negotiate with the second ranked firm and so on until a satisfactory agreement has been reached.
XII. DELIVERY FAILURES
Failure of a vendor to deliver within the time specified or within reasonable time as interpreted by the
Purchasing Director, or failure to make replacement of rejected articles/services when so requested,
immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing
Director to purchase in the open market articles/services of comparable grade to replace the
articles/services rejected or not delivered. On all such purchases, the vendor shall reimburse the
County within a reasonable time specified by the Purchasing Director for any expense incurred in
excess of the contract prices, or the County shall have the right to deduct such amount from monies
owed the defaulting vendor. Alternatively, the County may penalize the vendor one percent (1%) per
day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public
necessity demand it, the County reserves the right to use or consume articles/services delivered
which are substandard in quality, subject to an adjustment in price to be determined by the
Purchasing Director.
GENERAL INSTRUCTIONS FOR VENDORS 5 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
XIII. COUNTY FURNISHED PROPERTY
No material, labor, or facilities will be furnished by the County unless so provided in the solicitation
package.
XIV. REJECTION OF SUBMITTALS
Failure to observe any of the instructions or conditions in this solicitation package may constitute
grounds for rejection.
XV. CONTRACT
Each submittal is received with the understanding that the acceptance in writing by the County of the
offer to furnish any or all the commodities or services described therein shall constitute a contract
between the vendor and the County, which shall bind the vendor on his part to furnish and deliver the
articles quoted at the prices stated in accordance with the conditions of said accepted submittal. The
County, on its part, may order from such vendor, except for cause beyond reasonable control, and to
pay for, at the agreed prices, all articles specified and delivered.
Upon receipt of a solicitation package containing a Gwinnett County "Sample Contract" as part of the
requirements, it is understood that the vendor has reviewed the documents with the understanding
that Gwinnett County requires that all agreements between the parties must be entered into via this
document. If any exceptions are taken to any part, each must be stated in detail and submitted as
part of the vendor's submittal. If no exceptions are stated, it is assumed that the vendor fully agrees
to the provisions contained in the "Sample Contract" in its entirety.
Any Consultant as defined in O.C.G.A. 36-80-28 that is engaged to develop or draft
specifications/requirements or serve in a consultative role during the procurement process for any
County procurement method, by entering into such an arrangement or executing a contract, the
consultant agrees to abide by the current state law and: 1) Avoid any appearance of impropriety and
shall follow all policies and procedures of the County, 2) Disclose to the County any material
transaction or relationship pursuant to 36-80-28, that is considered a conflict of interest, any
involvement in litigation or other dispute, relationship, or financial interest not disclosed in the ethics
affidavit, and 3) Acknowledge that any violation or threatened violation of the agreement may cause
irreparable injury to the County, entitling the County to seek injunctive relief in addition to all other
legal remedies.
When the vendor has performed in accordance with the provisions of this agreement, Gwinnett
County shall pay to the vendor, within thirty (30) days of receipt of any department approved payment
request and based upon work completed or service provided pursuant to the contract, the sum so
requested, less the retainage stated in this agreement, if any. If Gwinnett County fails to pay the
vendor within sixty (60) days of receipt of a pay request based upon work completed or service
provided pursuant to the contract, the County shall pay the vendor interest at the rate of 12% per month
or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of pay requests. The
vendor's acceptance of progress payments or final payment shall release all claims for interest on
said payment.
The parties agree that this Contract shall be governed and construed in accordance with the laws of
the State of Georgia.
GENERAL INSTRUCTIONS FOR VENDORS 6 | 11

GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES PURCHASING
GENERAL INSTRUCTIONS FOR VENDORS,
TERMS AND CONDITIONS
XVI. NON-COLLUSION
Vendor declared that the submittal is not made in connection with any other vendor's submittal for
the same commodity or commodities, and that the submittal is bona fide and is in all respects fair
and without collusion or fraud. An affidavit of non-collusion shall be executed by each vendor.
Collusion and fraud in submittal preparation may be reported to the State of Georgia Attorney General
and the United States Justice Department.
XVII. DEFAULT
The contract may be canceled or annulled by the Purchasing Division in whole or in part by written
notice of default to the vendor upon non-performance or violation of contract terms. An award may
be made to the next low responsive and responsible vendor, or the next highest scoring responsive
and responsible prosper, or articles specified may be purchased on the open market similar to those
so terminated. In either event, the defaulting vendor (or their surety) shall be liable to the County for
costs to the County in excess of the defaulted contract prices; provided, however, that the vendor
shall continue the performance of this contract to the extent not terminated under the provisions of
this clause. Failure of the vendor to deliver materials or services within the time stipulated on their
offer, unless extended in writing by the Purchasing Director, shall constitute contract default.
XVIII. TERMINATION FOR CAUSE
The County may terminate this agreement for cause upon ten (10) days prior written notice to the
vendor of the vendor's default in the performance of any term of this agreement. Such termination
shall be without prejudice to any of the County's rights or remedies by law.
XIX. TERMINATION FOR CONVENIENCE
The County may terminate this agreement for its convenience at any time upon thirty (30) days written
notice to the vendor. In the event of the County's termination of this agreement for convenience, the
vendor will be paid for those services actually performed. Partially completed performance of the
agreement will be compensated based upon a signed statement of completion to be submitted by
the vendor, which shall itemize each element of performance.
XX. SUBSTITUTIONS
Vendors offering substitutions or who are deviating from the attached specifications shall list such
deviations on a separate sheet to be submitted with their offer. The absence of such a substitution
list shall indicate that the vendor has taken no exception to the specifications contained herein.
XXI. INELIGIBLE VENDORS
The County may choose not to accept the offer by an individual, firm, or business who is in default on
the payment of taxes, licenses, or other monies owed to the County. Additionally, vendors or persons
placed on an Ineligible Source List for reasons listed in Part 6, Section II of the Gwinnett County
Purchasing Ordinance shall not be eligible to provide any commodities or services to the County
during the period such person remains on the Ineligible Source List.
XXII. PENDING LITIGATION
An individual, firm, or business that has litigation pending against the County, or anyone representing
a firm or business in litigation against the County, not arising out of the procurement process, will be
disqualified.
GENERAL INSTRUCTIONS FOR VENDORS 7 | 11