IWQ 128722 Provision of Articulate 360 AI Licenses

Date: April 17, 2026
Quote Number: IWQ 128722
Quotes Should Be Received By: 3:00pm on Wednesday, April 22, 2026
Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written
Quotations may be returned via: Email: Bethany.White@GwinnettCounty.com or Gwinnett County Department of Financial
Services, Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, 30046, Attn: Bethany White.
DELIVERY FOB DESTINATION PREPAID AND ALLOWED TO: 75 Langley Drive, Lawrenceville, GA 30046
DELIVERY MANUF. &
QTY. DESCRIPTION UNIT PRICE TOTAL PRICE
ARO NO.
Articulate 360 AI Teams User
3 $ $
License, or approved equivalent.
Term: 5/27/26 to 5/26/27
Service Provider Name: ___________________________________________________________________________________
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of
quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item,
delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I
understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select
their preferred method of electronic payment upon notice of award. For more information on electronic payments, please
refer to the Electronic Payment information in the instructions to bidders.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number E-mail Address

IWQ 128722 Page 2
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for
every project bid. The references listed should be of similar size and scope of the project being bid on. Do not
submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Service Provider Name

IWQ 128722 Page 3
Buyer Initials: BW
IWQ 128722
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR
MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE

IWQ 128722 Page 4
GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES - PURCHASING DIVISION
GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-
RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF
TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:
1. FAILURE TO USE COUNTY FEE SCHEDULE.
2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION
SHEETS.
3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.
5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING
DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON
ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION
PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION
DOCUMENT.
6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY
RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE
CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF
CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE
INVITATION.
7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL
BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON
ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT
THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IWQ 128722 Page 5
I. PREPARATION OF SUBMITTAL
A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure
to do so will be at the vendor's risk, as the vendor will be held accountable for their submittal.
B. Each vendor shall furnish all information required by the solicitation form or document. Each
vendor shall sign the submittal and print or type his or her name on the fee schedule. The
person signing the submittal should initial erasures or other changes. An authorized agent of
the vendor must sign the submittal.
C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event
of a calculation error in total price, the unit pricing prevails.
D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking
an award of a Gwinnett County contract may not initiate or continue any verbal or written
communications regarding a solicitation with any County officer, elected official, employee, or
other County representative other than the Purchasing Associate named in the solicitation
between the date of the issuance of the solicitation and the date of the final award. The
Purchasing Director will review violations. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm or business
may be disqualified from consideration for award. Solicitations for the sale of real property may
allow for verbal or written communications with the appropriate Gwinnett County
representative.
E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the
submittal but are contained for informational purposes only. If awarded, the successful
vendor(s) will be required to execute these documents prior to County execution.
F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform
Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit
and Agreement should be included with vendor's submittal, if the solicitation is for the
physical performance of services for all labor or service contract(s) that exceed $2,499.99
(except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or
the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your
submittal may result in being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each vendor should state time of proposed delivery of goods or services.
B. Words such as "immediate," "as soon as possible," etc. should not be used. The known
earliest date or the minimum number of calendar days required after receipt of order (delivery
A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in
the number.
III. EXPLANATION TO VENDORS
Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,
drawings, specifications, etc. must be requested by the question cutoff deadline stated in the
solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information
given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as
an addendum to the solicitation if such information is necessary or if the lack of such information
would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal

IWQ 128722 Page 6
or written communications between the parties. Receipt of addenda should be acknowledged in the
submittal. It is the vendor's responsibility to ensure they have all applicable addenda prior to their
submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the
submittal or visiting the Gwinnett County website.
IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS
A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope,
addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date
and hour of opening and the solicitation number on the face of the package or envelope.
Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in
the sealed envelopes as well.
B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed
and will be applied to the lump sum amount. Amount shall be clearly stated and should be
initialed by an authorized representative.
C. Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the vendor's request and expense, if items are not destroyed by
testing.
D. Items offered must meet required specifications and must be of a quality that will adequately
serve the use and purpose for which intended.
E. Full identification of each item submitted, including brand name, model, catalog number, etc.
must be furnished to identify exactly what the vendor is offering. Manufacturer's literature may
be furnished but vendor should not submit excessive marketing material.
F. The vendor must certify that items to be furnished are new and that the quality has not
deteriorated to impair its usefulness.
G. Unsigned submittals will not be considered except in cases where it is enclosed with other
documents that have been signed. The County will determine acceptability in these cases.
H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and
services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax
and sales tax, including taxes for materials incorporated in county construction projects.
Vendors should contact the State of Georgia Sales Tax Division for additional information.
Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.
I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after
the public opening in accordance with the Georgia Open Records Act.
V. WITHDRAWAL DUE TO ERRORS
Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of
completion of the opening stating that they wish to withdraw their submittal without penalty for an
obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was
substantially lower than the other submittals due solely to a mistake therein, provided pricing was
submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and
was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or
material made directly in the compilation of the submittal. The unintentional arithmetic error or
omission can be clearly proven through inspection of the original work papers, documents, and

IWQ 128722 Page 7
materials used in preparing the submittal sought to be withdrawn. The vendor's original work papers
shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their
submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest
remaining responsive offer shall be deemed to be low bid.
No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or
labor or perform any subcontract or other work agreement for the person or firm to whom the contract
is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the
withdrawn bid or proposal was submitted.
Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit
bid bond if a bond was required. Bid may not be withdrawn otherwise.
Withdrawal is not automatically granted and will be allowed solely at Gwinnett County's discretion.
VI. TESTING AND INSPECTION
Since tests may require several days for completion, the County reserves the right to use a portion of
any supplies before the results of the tests are determined. Cost of inspections and tests of any item
that fails to meet the specifications, shall be borne by the vendor.
VII. F.O.B. POINT
Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by
the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall
retain title for the risk of transportation, including the filing for loss or damages. The invoice covering
the items is not payable until items are delivered and the contract of carriage has been completed.
Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either
by payment or allowance.
VIII. PATENT INDEMNITY
The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of
any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented
or unpatented invention, articles or appliances furnished or used in the performance of the contract, for
which the vendor is not the patentee, assignee, or licensee.
IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED
IN THIS DOCUMENT)
A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred
percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in
the solicitation package or document. Failure to submit a bid bond with the proper rating will result in
submittal being deemed non-responsive. Bonding company must be authorized to do business in
Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury's publication of
companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable
reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the
solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best
rating as stated in the solicitation document.
X. DISCOUNTS
A. Time payment discounts may be considered in arriving at net prices and in award of
solicitations. Offers of discounts for payment within ten (10) days following the end of the
month are preferred.

IWQ 128722 Page 8
B. In connection with any discount offered, time will be computed from the date of delivery and
acceptance at destination, or from the date correct invoice or voucher is received, whichever is
the later date. Payment is deemed to be made for the purpose of earning the discount on the
date of the County check.
XI. AWARD
A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive
and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their
conformity with the specifications, their suitability to the requirements of the County, and the
delivery terms will be taken into consideration in making the award. The County may make such
investigations as it deems necessary to determine the ability of the vendor to perform, and the
vendor shall furnish to the County all such information and data for this purpose as the County
may request. The County reserves the right to reject any submittal if the evidence submitted by,
or investigation of such vendor fails to satisfy the County that such vendor is properly qualified
to carry out the obligations of the contract.
B. The County reserves the right to reject or accept any or all offers and to waive technicalities,
informalities and minor irregularities in the submittals received.
C. The County reserves the right to make an award as deemed in its best interest, which may
include awarding to a single vendor or multiple vendors; or to award the whole solicitation
agreement, only part of the agreement, or none of the agreement, based on its sole discretion of
its best interest.
D. In the event of proposal scores rounded to the nearest whole number result in a tie score, the award will
be based on lowest cost.
E. If proposal negotiations with the highest ranked firm are unsuccessful, the County may then negotiate
with the second ranked firm and so on until a satisfactory agreement has been reached.
XII. DELIVERY FAILURES
Failure of a vendor to deliver within the time specified or within reasonable time as interpreted by the
Purchasing Director, or failure to make replacement of rejected articles/services when so requested,
immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing
Director to purchase in the open market articles/services of comparable grade to replace the
articles/services rejected or not delivered. On all such purchases, the vendor shall reimburse the
County within a reasonable time specified by the Purchasing Director for any expense incurred in
excess of the contract prices, or the County shall have the right to deduct such amount from monies
owed the defaulting vendor. Alternatively, the County may penalize the vendor one percent (1%) per day
for a period of up to ten (10) days for each day that delivery or replacement is late. Should public
necessity demand it, the County reserves the right to use or consume articles/services delivered which
are substandard in quality, subject to an adjustment in price to be determined by the Purchasing
Director.
XIII. COUNTY FURNISHED PROPERTY
No material, labor or facilities will be furnished by the County unless so provided in the solicitation
package.
XIV. REJECTION OF SUBMITTALS
Failure to observe any of the instructions or conditions in this solicitation package may constitute

IWQ 128722 Page 9
grounds for rejection.
XV. CONTRACT
Each submittal is received with the understanding that the acceptance in writing by the County of the
offer to furnish any or all the commodities or services described therein shall constitute a contract
between the vendor and the County which shall bind the vendor on his part to furnish and deliver the
articles quoted at the prices stated in accordance with the conditions of said accepted submittal. The
County, on its part, may order from such vendor, except for cause beyond reasonable control, and to
pay for, at the agreed prices, all articles specified and delivered.
Upon receipt of a solicitation package containing a Gwinnett County "Sample Contract" as part of the
requirements, it is understood that the vendor has reviewed the documents with the understanding that
Gwinnett County requires that all agreements between the parties must be entered into via this
document. If any exceptions are taken to any part, each must be stated in detail and submitted as part
of the vendor's submittal. If no exceptions are stated, it is assumed that the vendor fully agrees to the
provisions contained in the "Sample Contract" in its entirety.
Any Consultant as defined in O.C.G.A. 36-80-28 that is engaged to develop or draft
specifications/requirements or serve in a consultative role during the procurement process for any
County procurement method, by entering into such an arrangement or executing a contract, the
consultant agrees to abide by the current state law and: 1) Avoid any appearance of impropriety and
shall follow all policies and procedures of the County, 2) Disclose to the County any material
transaction or relationship pursuant to 36-80-28, that is considered a conflict of interest, any
involvement in litigation or other dispute, relationship, or financial interest not disclosed in the ethics
affidavit, and 3) Acknowledge that any violation or threatened violation of the agreement may cause
irreparable injury to the County, entitling the County to seek injunctive relief in addition to all other legal
remedies.
When the vendor has performed in accordance with the provisions of this agreement, Gwinnett County
shall pay to the vendor, within thirty (30) days of receipt of any department approved payment request
and based upon work completed or service provided pursuant to the contract, the sum so requested,
less the retainage stated in this agreement, if any. If Gwinnett County fails to pay the vendor within
sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to
the contract, the County shall pay the vendor interest at the rate of 12% per month or pro rata fraction
thereof, beginning the sixty-first (61st) day following receipt of pay requests. The vendor's acceptance
of progress payments or final payment shall release all claims for interest on said payment.
The parties agree that this Contract shall be governed and construed in accordance with the laws of the
State of Georgia.
XVI. NON-COLLUSION
Vendor declares that the submittal is not made in connection with any other vendor's submittal for the
same commodity or commodities, and that the submittal is bona fide and is in all respects fair and
without collusion or fraud. An affidavit of non-collusion shall be executed by each vendor. Collusion
and fraud in submittal preparation shall be reported to the State of Georgia Attorney General and the
United States Justice Department.
XVII. DEFAULT
The contract may be canceled or annulled by the Purchasing Director in whole or in part by written
notice of default to the vendor upon non-performance or violation of contract terms. An award may be
made to the next low responsive and responsible vendor, or the next highest scoring responsive and
responsible proposer, or articles specified may be purchased on the open market similar to those so

IWQ 128722 Page 10
terminated. In either event, the defaulting vendor (or their surety) shall be liable to the County for costs
to the County in excess of the defaulted contract prices; provided, however, that the vendor shall
continue the performance of this contract to the extent not terminated under the provisions of this
clause. Failure of the vendor to deliver materials or services within the time stipulated on their offer,
unless extended in writing by the Purchasing Director, shall constitute contract default.
XVIII. TERMINATION FOR CAUSE
The County may terminate this agreement for cause upon ten days prior written notice to the vendor of
the vendor's default in the performance of any term of this agreement. Such termination shall be
without prejudice to any of the County's rights or remedies by law.
XIX. TERMINATION FOR CONVENIENCE
The County may terminate this agreement for its convenience at any time upon 30 days written notice
to the vendor. In the event of the County's termination of this agreement for convenience, the vendor
will be paid for those services actually performed. Partially completed performance of the agreement
will be compensated based upon a signed statement of completion to be submitted by the vendor,
which shall itemize each element of performance.
XX. SUBSTITUTIONS
Vendors offering substitutions or who are deviating from the attached specifications shall list such
deviations on a separate sheet to be submitted with their offer. The absence of such a substitution list
shall indicate that the vendor has taken no exception to the specifications contained herein.
XXI. INELIGIBLE VENDORS
The County may choose not to accept the offer by an individual, firm, or business who is in default on
the payment of taxes, licenses, or other monies owed to the County. Additionally, vendors or persons
placed on an Ineligible Source List for reasons listed in Part 6, Section II of the Gwinnett County
Purchasing Ordinance shall not be eligible to provide any commodities or services to the County during
the period such person remains on the Ineligible Source List.
XXII. PENDING LITIGATION
An individual, firm, or business that has litigation pending against the County, or anyone representing a
firm or business in litigation against the County, not arising out of the procurement process, will be
disqualified.
XXIII. OCCUPATION TAX CERTIFICATE
Each successful vendor must have a valid Gwinnett County occupation tax certificate if the vendor
maintains an office within the unincorporated area of Gwinnett County. Incorporated, out of County, and
out of State vendors are required to have any and all certificates necessary to do business in any town,
County or municipality in the State of Georgia, or as otherwise required by County ordinance or
resolution. Vendors may be required to provide evidence of valid certificates. Out of State vendors are
required to have a certificate in the Georgia jurisdiction where they receive the most revenue.
XXIV. PURCHASING POLICY AND REVIEW COMMITTEE
The Purchasing Policy & Review Committee has been established to review purchasing procedures and
make recommendations for changes; resolve problems regarding the purchasing process; make
recommendations for standardization of commodities, schedule buying, qualified products list, annual
contracts, supplier performance (Ineligible Source List), and other problems or requirements related to
purchasing. The Purchasing Policy & Review Committee has authority to place vendors on the Ineligible
Source List for reasons listed in Part 6, Section II of the Gwinnett County Purchasing Ordinance, for a
period not to exceed three (3) years.