IWQ 131100 - Courtroom Assisted Listening Upgrade

Date: June 5, 2026
Quote Number: IWQ 131100
Quotes Should Be Received By: 3:00 pm on June 12, 2026
Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written
Quotations may be returned via: Email: Bethany.White@GwinnettCounty.com; or Gwinnett County Department of Financial
Services, Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, 30046, Attn: Bethany White.
DELIVERY FOB DESTINATION PREPAID AND ALLOWED TO: 75 Langley Drive, Lawrenceville, GA 30046
DELIVERY MANUF. &
QTY. DESCRIPTION UNIT PRICE TOTAL PRICE
ARO NO.
ListenIR 2-Channel Transmitter/Radiator
8 ea. Combos, Manuf. #: LT-84, or approved $ $
equivalent.
Advanced Intelligent DSP IR Receiver,
32 ea. Manuf. #: LR-5200-IR, or approved $ $
equivalent.
Intelligent Ear Phone/Neck Loop
32 ea. Lanyard, Manuf.#: LA-430, or $ $
approved equivalent.
Universal Ear Speaker/Headphones,
32 ea. Manuf. #: LA-401, or approved $ $
equivalent.
Intelligent 12-Unit Charging Trays,
8 ea. Manuf. #: LA-381, or approved $ $
equivalent.
8 ea. USB to Micro USB Cables $ $
Courtroom Equipment Removal &
8 ea. $ $
Installation (8 courtrooms total)
Detailed Scope of Work:
Existing Equipment Removal
* Remove existing RF ALS hardware components in each courtroom, including:
RF transmitters
o
Antennas
o
Associated mounting hardware
o
Low-voltage cabling no longer required
o
* Existing RF ALS equipment removed shall be turned over to AOC IT for evaluation, reuse, storage, or disposal.
* Ensure rack spaces and cable management are left clean and organized after removal.
New IR ALS Installation
* Furnish and install new IR ALS components in each courtroom, including:
IR emitters/transmitters
o
Associated receivers and charging equipment
o
Required power supplies and mounting hardware
o

IWQ 131100 Page 2
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
QUOTE SCHEDULE CONTINUED
* Mount new IR transmitter assemblies in the designated location above the primary courtroom TV/display.
* Verify mounting locations provide optimal courtroom coverage and line-of-sight performance.
Low-Voltage Cabling & Infrastructure
* Provide and install all required low-voltage cabling between the courtroom A/V rack and the new IR emitter/transmitter
location.
* Estimated cable pathway distance:
Approximately 50-75 feet total cable run
o
New emitter location approximately 35 feet from the A/V rack in physical distance
o
* Contractor to:
Verify final cable routing path during site walkthrough
o
Verify power availability
o
Utilize existing pathways where feasible
o
Provide any additional cable supports, raceway, or pathway management required
o
* Cabling to include:
Audio signal cabling
o
Control cabling (if applicable)
o
* All cabling shall be neatly dressed, labeled, and terminated in accordance with industry best practices.
Rack Integration & System Configuration
* Integrate new IR ALS equipment into the existing courtroom A/V rack.
* Provide all required rack hardware, shelves, cable management, and terminations.
* Configure system audio levels and integrate with the existing courtroom audio system.
Testing & Commissioning
* Perform complete functional testing of each courtroom ALS installation, including:
Audio clarity verification
o
IR coverage testing throughout courtroom seating areas
o
ADA functionality validation
o
Verification of receiver operation and charging functionality
o
* Coordinate testing with AOC IT staff.
* Resolve any identified deficiencies before project closeout.
Documentation & Closeout
* Provide updated as-built documentation showing:
Equipment locations
o
Cable pathways
o
Rack elevations (if modified)
o
Device labeling
o
* Provide any manufacturer documentation, warranty information, and recommended maintenance procedures.
* Coordinate final walkthrough with AOC IT staff upon completion.
Scheduling & Courtroom Availability Constraints
* Installation work must be coordinated around active courtroom schedules and judicial operations.
* Courtroom access windows will vary by courtroom availability.
* These scheduling constraints may extend the overall project completion timeline.
* Contractor shall coordinate scheduling activities with AOC staff prior to work being performed in each courtroom.

IWQ 131100 Page 3
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of
quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item,
delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I
understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select
their preferred method of electronic payment upon notice of award. For more information on electronic payments, please
refer to the Electronic Payment information in the instructions to bidders.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number E-mail Address

IWQ 131100 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE CONTINUED
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.
Note: References should be customized for each project, rather than submitting the same set of references for every
project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project
list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

IWQ 131100 Page 5
FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.
Buyer Initials: BW
IWQ 131100
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR
MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE

GWINNETT COUNTY
FINANCIAL SERVICES RISK MANAGEMENT
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall
be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the County
be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on
the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a
substitute endorsement providing equivalent coverage) must be provided with your Certificate of
Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad
as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its
equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period following completion of
the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property damage
arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed
vehicles, and any other statutorily required automobile coverage.
VENDOR INSURANCE REQUIREMENTS 1 | 5

* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be
required depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period following
completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to
start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be included
as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance
VENDOR INSURANCE REQUIREMENTS 2 | 5

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive
data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of
database(s) or internet site(s):
Limit of Insurance per Claim $1,000,000
Aggregate Limit $1,000,000
The Contractor shall maintain insurance coverage for network security and privacy risks, including, but
not limited to, insurance for data breach or introduction of virus or malicious codes, consumer
notification, whether or not required by law, forensic investigation, public relations and crisis management
and credit or identity monitoring or similar remediation services, unauthorized access, failure of security
information theft, damage to destruction of or alteration of electronic information, breach of privacy
perils, wrongful disclosure and release of private information, collection, or other negligence in the
handling of confidential information, and including coverage for related regulatory fines, defenses, and
penalties allowed by law.
Property Insurance:
The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment,
construction office trailers and their contents, vehicles or any other personal property utilized in the
performance of the Contractor's work. Contractor agrees to waive its rights of recovery and cause its
insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or
loss, however caused.
Riggers Liability Insurance:
If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then
those parties performing such work shall carry Rigger's Liability Insurance in an amount adequate to
insure against the physical loss or damage to the property or equipment in its care
Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft
systems (e.g., drones) and/or fixed-wing aircraft:
Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft
Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property
damage of all aircraft.
Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and
personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary
settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)
* Such policy shall include contractual liability covering all owned and non-owned aircraft
* If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require
such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may
have against County and any other indemnified parties and (b) name County and such other parties
as Additional Insureds
* The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots
certified by the Federal Aviation Administration to operate any such aircraft.
B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an
Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.
C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation,
material change, or non-renewal of policies required by the contract.
D. Certificate Holder should read:
Gwinnett County Board of Commissioners
75 Langley Drive
Lawrenceville, GA 30046-6935
VENDOR INSURANCE REQUIREMENTS 3 | 5

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain
Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European
markets including those based in London and domestic surplus lines markets that operate on a non-admitted
basis are exempt from this requirement provided that the Contractor's broker/agent can provide financial data to
establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best's rating of A-7
or better.
F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the
Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-
admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.
All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-
resident.
G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by
project name and project/bid number, if applicable.
H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter
from the insurance company(ies) if requested by the County to verify compliance with these insurance
requirements.
I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance
program carried by the County.
J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every
subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any
tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to
procure and maintain insurance as required, all such required Insurance shall be procured and maintained by
Contractor at Contractor's expense.
K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance
requirements contained in this Contract have been complied with and until evidence of such compliance
satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The ACORD
Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a
Certificate of Insurance or an approved substitute.
L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of
Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the
Contractor for the County.
M. Special Form Contractors' Equipment and Contents Insurance covering owned, used, and leased equipment, tools,
supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a
replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned
equipment, tools, supplies, and contents.
N. The Contractor shall make available to the County, through its records or the records of its insurer, information
regarding any claim related to a County project. Any loss run information relating to a County project will be made
available to the County upon its request.
O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the
Contractor and Subcontractors of liability under the Contract and any applicable law.
P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public
Law 91-956, and any other laws that may apply to this Contract.
Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors' industry.
R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.
VENDOR INSURANCE REQUIREMENTS 4 | 5

Surety Bonds (if required)
All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in
item E above.
VENDOR INSURANCE REQUIREMENTS 5 | 5