ITS 2026-005 SWIM & DIVE OFFICIATING SERVICES - TERM CONTRACT

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
INVITATION TO SUBMIT
THIS IS NOT AN ORDER
Show the following on the outside of all
envelopes submitted OR email subject line:
ITS 2026-005 Swim & Dive Officiating DATE ISSUED: DUE: Prior to 11:00 am, Local Time
Services - Term Contract June 18, 2026 DATE: July 02, 2026
The Anchorage School District (referred to as the "District") invites SUBMITTALS from qualified persons/firms to
provide Swim & Dive Officiating Services - Term Contract to the District in accordance with the following
documents that are a part of this ITS 2026-005:
Section Title Pages
Cover Page Invitation to Submit Consisting of 1 page
Section I Instructions to Offerors Consisting of 4 pages
Section II Specifications and Scope of Services Consisting of 2 pages
Attachment A Signature Page Consisting of 1 page
Attachment B Offeror's Checklist Consisting of 1 page
Attachment C Fee Schedule Consisting of 1 page
Attachment D Insurance Coverage Consisting of 1 page
Exhibit 1 State of Alaska Sex Offender/Child Kidnapper Registry Contractor Consisting of 1 page
Certification
AVAILABILITY OF ITS: This Invitation to Submit (.pdf) is available electronically at the District's Purchasing Department
website: https://www.asdk12.org/Page/5417.
ITS SUBMISSION METHOD: Please submit all required documents to the Anchorage School District Purchasing
Department, 4919 Van Buren Street, Anchorage, AK 99517-3137 prior to the date and time specified in the header of this
cover page. Submissions can be mailed, hand delivered or emailed. Submissions shall be clearly labeled on the outside of
envelopes with the offeror's name, address, and phone number, and as follows:
INVITATION TO SUBMIT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
Emailed submissions can be sent to purchasing@asdk12.org. - Attn: Fatou Jagne, Buyer, Purchasing/Warehouse. Reference:
ITS 2026-005 Swim & Dive Officiating Services- Term Contract
AWARD: Award of any contract as a result of this Invitation to Submit will be at the sole discretion of the District and is
contingent upon the availability of funds. The District reserves the right to reject any and all submissions and to act in the
best interest of the District.

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
SECTION I
INSTRUCTIONS TO OFFERORS
A. GENERAL REQUIREMENTS
This solicitation is an INVITATION TO SUBMIT (referred to as "ITS") governed by applicable Anchorage
School Board Policies, Administrative Regulation 3311.1(b) of said Policies. School Board Policies are available
at https://www.boardpolicyonline.com/?b=anchorage. Offerors should read this ITS carefully and review all
instructions contained herein. Incomplete or incorrect submissions may be rejected as not conforming to the
essential requirements of this ITS.
B. EXAMINATION OF DOCUMENTS
Offerors should read this ITS and review all instructions contained herein. A submission shall constitute
acknowledgement that the offeror has thoroughly examined and is familiar with the solicitation documents.
C. INTENT OF THE SOLICITATION
This ITS is to allow for multiple vendors, who agree to the District's Contract Terms and Conditions, to provide
certified officiating services within the District's designated swim meet Locations. Services to be provided
include all labor, uniforms, supervision, transportation, and administrative costs to provide Swim & Dive
Officiating Services for the duration of the Swim & Dive Seasons.
D. DEBARMENT AND SUSPENSION
Offerors must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR
Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Offerors are responsible for ensuring
lower tier covered transactions include a term or condition requiring compliance with Subpart C of 2 CFR Part
180 and 2 CFR Part 3485, entitled Responsibilities of Participants Regarding Transactions. Contractors,
subcontractors, or suppliers that appear on the Excluded Parties List System are not eligible for award of
contracts that are a covered transaction under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Offerors
may access the Excluded Parties List System at https://www.sam.gov/SAM/.
E. CONFLICT OF INTEREST
1. The Vendor agrees to certify that District employees, School Board members, or a member of their
household are not in conflict of interest with the contract and Board Policy 3311, Administrative Regulation
3311.1(e).1.
2. Board Members, District employees, and their household and/or immediate family members are required to
comply with Board Policy 3311, Administrative Regulation 3311.1(e).1 and the Municipal Ethics Code by
disclosing conflicts of interest. The responsibility for complete and timely filing rests solely with the Board
Member or District employee.
Note: Notice of Intent to Respond to Public Solicitation shall be filed with the Municipal Clerk's office in advance
to allow a minimum of seven (7) calendar days to elapse between electronic publication by the clerk and the
final date for submitting a response to the solicitation. The form may be obtained from the Municipality of
Anchorage website, www.muni.org/.
District Disclosure and Request for Waiver forms and instructions may be obtained from the District's Purchasing
Department webpages,
www.asdk12.org/purchasing/conflictofinterest/.
SECTION I - INSTRUCTIONS TO OFFERORS Page 1 of 4

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
F. ALASKA BUSINESS LICENSE
The approved vendor must provide the District with the offeror's Alaska business license number prior to
award. Offerors should contact the State of Alaska; Department of Commerce, Community and Economic
Development; Division of Corporations, Business & Professional Licensing, for information regarding business
licensing. Contact information, information regarding business licensing, and business licenses, is available at
www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
G. FEDERAL EXCISE TAXES
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when required.
H. QUESTIONS; METHOD FOR CLARIFICATION
1. Any offeror in doubt as to the true meaning of any part of this ITS may submit to the District a written
request for an interpretation thereof. Questions can be submitted as follows:
Reference: ITS 2026-005 Swim & Dive Officiating Services- Term Contact
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department, 907-243-6293]
Attn: Fatou Jagne, Buyer
2. Two types of questions generally arise. One may be answered by directing the offeror to a specific section
of the ITS. These questions may be answered by direct communication to the offeror submitting the
question. Questions which, in the opinion of the Purchasing/Warehouse Senior Director, require a more
detailed or complex reply, or require an answer that may affect responses to this ITS or may be prejudicial
to other prospective offerors, will be answered by issuing an addendum prior to the submission due date.
I. SUBMISSION OFFER
1. The Signature Page (Attachment A) must be completed and manually/electronically signed by an
authorized representative of the firm submitting the offer and returned with all other required documents.
2. Any documentation not submitted in the manner required by the District, incomplete submissions, and
submissions lacking required signatures, will not be returned; however, the District may request additional
information and/or materials.
3. Offerors should be aware that addenda may be issued for this ITS. It is the offeror's responsibility to
ascertain if addenda have been issued by checking the District's Purchasing Department website:
www.asdk12.org/purchasing/.
4. It is the responsibility of the offeror to ensure that their submission and all required documents are received
by the Purchasing Department prior to the due date and time.
J. RIGHT OF REJECTION, CLARIFICATION, AND CANCELLATION
The District reserves the right to reject any and all submissions, to request clarification of information from
any offeror and to waive irregularities in the submission procedures. The District is not obligated to enter into
a contract on the basis of any offer submitted in response to this ITS. The District reserves the right, at its sole
discretion, to cancel this ITS or any part thereof, at any time, prior to the award of contract under this ITS.
K. REQUEST FOR ADDITIONAL INFORMATION
SECTION I - INSTRUCTIONS TO OFFERORS Page 2 of 4

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
Prior to the final approval, offerors may be required to submit additional information, which the District may
deem necessary to further evaluate the offeror's submission. Responses are due within three (3) calendar days
of request by the District.
L. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation of any
submission The District shall not be liable for any cost incurred by an offeror in responding to this submission
or incurred for any work done, even in good faith, prior to execution of a contract and issuance of a notice to
proceed, including but not limited to: submission preparation costs and other costs, including attorney fees
associated with any challenge (administrative, judicial or otherwise) to the determination of the lowest
responsive, responsible offeror and/or award of contract and/or rejection of submissions. By submitting a
submission, each offeror agrees to be bound in this respect and waives all claims to such costs and fees.
M. UTILIZATION GUARANTEE
Interested parties are hereby notified that the District makes no expressed guarantee of an award or a minimum
estimated value of an award for Swim & Dive Officiating Services as a result of this ITS. Upon becoming
approved as a vendor, the District's programs/schools are not obligated to utilize any of the services offered
by any approved vendor. The District programs/schools reserve the right to select any approved vendor for
services, based on their own specific program needs/vendor qualifications, as needed. Therefore, there is no
implied or expressed guarantee that an approved vendor will be utilized as a result of becoming an approved
vendor when responding to this ITS.
N. CONTRACT
Any contract(s), as a result of this solicitation, between the District and the offeror shall consist of (1) this ITS
and any addenda thereto, (2) any and all documents submitted by the offeror in response to the ITS inclusive
of any additional submission documents requested by the District, and (3) the consummated Contract. In the
event of a conflict in language between the documents referenced above, the provisions and requirements set
forth and/or referenced in the ITS shall govern; however, the District reserves the right to clarify any
contractual relationship in writing with the concurrence of the contractor, and such written clarification shall
govern in case of conflict with the applicable requirements stated in the ITS or the contractor's submission. In
all other matters not affected by the written clarification, if any, the ITS shall govern.
In addition to reading all the information in the ITS, offerors must read and review the standard
agreement terms and conditions;
http://apps.asdk12.org/depts/purchasing/meeting/Sample_Contract/FORM_OF_CONTRACT.dotx
O. CONTRACT FUNDING; NON-APPROPRIATION
The contract is contingent upon funding. No financial obligation beyond the current District fiscal/school year
shall exist under the contract unless and until an appropriation of funds to be expended on the contract for the
following fiscal/school year is made by the Anchorage School Board. In the event that the School Board does
not appropriate or allocate funds, or appropriates or allocates insufficient funds for the following fiscal/school
year, the District shall notify the approved vendor and the contract shall terminate on the last day of the
preceding fiscal/school year, or on the date when appropriated or allocated funds for the contract are
exhausted. Under no event shall the District be financially obligated to the contractor in any way beyond
amounts appropriated and allocated by the School Board for the contract. If funding for any fiscal/school year
is reduced or terminated by the School Board for purposes of this contract, the District shall have the option
SECTION I - INSTRUCTIONS TO OFFERORS Page 3 of 4

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
to either cancel the contract with no liability occurring to the District or offer to amend the contract with the
approved vendor that reflects the reduced amount and reduced scope of work.
P. TECHNICAL OR CONTRACT RESOLUTION MEETINGS
The approved vendor will be required to meet with the District's contract administrator, or their designated
representative(s), to resolve technical and/or contractual issues that may occur during the term of the contract,
at no additional cost to the District. Meetings will occur as issues arise and will be coordinated by the District.
Failure to participate in resolution meetings or failure to make a good faith effort to resolve issues may result
in termination of the contract.
Q. PUBLIC RECORDS CLAUSE
This ITS and the resulting submissions received, together with copies of all documents pertaining to the award
of a contract, will be kept by the District's Purchasing Department and made part of the record which will be
open to public inspection after award of contract. If a submission contains any information which is proprietary
or confidential, each page of the offer containing such information must be clearly marked. Cost or price
information will be open to public inspection after award of contract.
R. SEX OFFENDER/CHILD KIDNAPPER CERTIFICATION
Anchorage School Board Policy 3515.5 prohibits an approved vendor whose employees or agents may have
direct or incidental contact with District students from sending any employee or agent to district property who
has been convicted of a sex offense under federal law or the law of any state and who is required to register as
a sex offender under Alaska law or by court order, or who has been convicted of child kidnapping under federal
law or the law of any state and who is required under Alaska law or court order to register on the Alaska
Department of Public Safety Sex Offender/Child Kidnapper Central Registry. Board Policy 3515.5 requires
approved vendors to certify in writing the approved vendor's knowledge of and compliance with Board Policy
3515.5. Prior to executing a contract for this ITS, the approved vendor shall verify that no employee or agent
who will be on District property is registered as a sex offender or child kidnapper in Alaska [Alaska Department
of Public Safety ''Sex Offender/Child Kidnapper Registry''] or in any other state. In addition, the approved
vendor shall certify that, to its knowledge, no employee or agent is a convicted sex offender or child kidnapper.
The required form of certification is included as Exhibit 1 in the submittal documents.
1. State of Alaska Sex Offender/Child Kidnapper Registry Contractor Certification
Approved vendor certifies approved vendor is familiar with and is in compliance with Anchorage School
Board Policy 3515.5, that no employee or agent of approved vendor who will be on District property is
registered as a sex offender or child kidnapper in Alaska [Alaska Department of Public Safety ''Sex
Offender/Child Kidnapper Registry''] or in any other state in which the employee or agent previously lived
or worked, and that, to approved vendor's knowledge, no employee or agent is a convicted sex offender
or child kidnapper.
END OF SECTION I
SECTION I - INSTRUCTIONS TO OFFERORS Page 4 of 4

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
SECTION II
SPECIFICATIONS AND SCOPE OF SERVICES
A. GENERAL INFORMATION
The Anchorage School District ("District") invites the submission of proposals to provide Swim & Dive Officiating
Services to the District.
The swim season for 2026-2027 begins August 5, 2026 (practice begins); the first competition date is August 20,
2026. Region competition ends October 31, 2026 (State, an ASAA event, is November 6-7). Future Season dates
may change when deemed necessary
B. SCOPE OF SERVICES
1. All offerors must meet the inherent needs of the Anchorage School District.
2. Swim Groups shall provide a Meet Management Team and Officials suitable for each meet.
3. The scope of the Contract is limited to the services and actions for the Meet Management Team and Officials.
It does not pertain to coaches, athletes, deck spectators, lifeguards or other spectators present at the meet.
4. All officials will be certified through the ASAA National Federation.
5. The Meet Management Team personnel will be provided by the Swim Group, which includes a Meet Manager
and any necessary Computer Personnel to operate the central timing computer. The Swim Group shall provide
all labor, materials, and equipment required to run a meet; must be able to direct and oversee the meet; and
arrange for necessary and qualified assistance to the District and other entities supporting the meet.
6. The Meet Management Team shall ensure that all officials assigned to meets be provided sufficient training that
meets the District's requirements of Equity training by the end of the first season. This training can be
facilitated, upon request, through the District's Office of Equity and Compliance.
7. The Swim group shall provide all necessary officials at the designated meet sites in adequate time to perform
their duties before the scheduled start of the meet.
8. The District shall not be held responsible for any accident or injury sustained by the Swim Group's management
team and officials.
9. A designated District representative, along with a swim group representative, shall have shared authority and
discretion to evaluate and reject the services of any official(s) provided by the swim group as determined by the
District representative and swim group representative. The results of the evaluations may be shared with the
Swim Group, at the District's discretion.
10. Notification for the scheduling of additional meets will be provided to the swim group at least 48 hours in
advance of the scheduled start of the meet. The Swim Group is responsible to provide officials and personnel
for any additional meets when staffing is available.
11. The Swim Groups shall officiate exhibition competitions, if it is determined by the District representative that
there are adequate numbers of individuals to participate.
12. The Swim Group is required to have a group representative present at all District sanctioned organizational
meetings which are held prior to the beginning of each season.
SECTION II - SPECIFICATIONS AND SCOPE OF SERVICES Page 1 of 2

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
13. Compensation: The contractor shall reimburse the District for any and all overpayments.
a. The District shall pay the regular meet fee for any meets cancelled without at least three (3) days advance
notice to the Contractor, excluding winter storms emergency closure of schools.
b. The District shall pay the total meet fee for each forfeited meets without notice. The District shall provide
notice of rescheduled and/or cancelled meets, but in no case shall the Contractor be responsible for
providing officiating services should the District fail to provide forty-eight (48) hour advance notice.
14. Prices within the fee schedule shall be firm for the initial contract period. Thereafter, any extensions which may
be approved by the District shall not exceed the increase in the appropriate Alaska consumer price index ("cpi")
for the applicable period.
15. The Swim Group must provide contract administrator a minimum of 48-hours' notice before the start of a
meet if they are unable to provide the required officiating services.
16. The District will provide a secure space to the meet officials for official use from up to one (1) hour before the
start of the meet; and up to one (1) hour after the end of the meet.
C. CONTRACT TERM
The term of any contract resulting from this ITS shall be for an initial three (3) year period, beginning on August 1,
2026. At the conclusion of this initial three-year period, the District may offer to extend the contract for two (2)
additional one-year option periods. The District reserves the sole right to offer an extension of the contract
pursuant to the continued availability of funding, satisfactory vendor performance, and the District has continued
need of the services provided under contract.
Prices submitted shall be firm for the initial 3-year term of any contract with the vendor. Thereafter, any extensions
which may be approved by the District shall be subject to the following. Any requested adjustment costs for any
extension terms shall be subject to an adjustment only if increases or decreases have occurred in the State of Alaska,
if justified by both parties. Any requested adjustment shall be fully documented and submitted to the District at
least 120-days prior to the contract anniversary date. Any approved cost adjustments shall become effective on the
beginning date of the approved contract extension. The District may, after the time of review, refuse to accept the
adjusted costs if they are not properly documented, or considered to be excessive, or if decreases are considered to
be insufficient. In the event the District does not wish to accept the adjusted costs and the matter cannot be resolved
to the satisfaction of the District, the Contract will be considered cancelled on the scheduled expiration date.
D. CONTRACT TYPE
The contract awarded as a result of this ITS shall be a fixed unit price contract for which the offered unit prices
shall furnish all labor, uniforms, supervision, transportation, and administrative costs to provide Swim and Dive
Officiating and Meet Management services listed herein and offered by the offeror.
E. CONTRACTOR PERSONNEL
The Swim Contractor will provide a Statement of Qualifications which outlines that only qualified Meet
Management team members and officials will be provided that can perform the services required under the scope
of these services.
END OF SECTION II
SECTION II - SPECIFICATIONS AND SCOPE OF SERVICES Page 2 of 2

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
ATTACHMENT A
SIGNATURE PAGE
This form must be completed, signed, and returned with the offeror's submission.
We the undersigned, in accordance with ITS 2026-005 Swim & Dive Officiating Services - Term Contract, hereby submit
our offer.
Addendum Number(s) _________ is/are hereby acknowledged.
FOR OFFERORS USE ONLY
PLEASE COMPLETE ALL APPROPRIATE INFORMATION
Date:
Offeror:
Mailing Address:
City/State/Zip:
Physical Business Address:
City/State/Zip:
Contact Person for This Solicitation:
Telephone No: _________________________ Fax No: ____________________________________________
Email Address:
Federal Tax Id No: _________________________________Alaska Business License No: ___________________
CERTIFICATION
I certify that I am a duly authorized representative of the firm listed above and that the information and materials
submitted accurately represent the capabilities of the firm to provide the services indicated in compliance with all
requirements of the ITS. I certify that no member of the School Board or District employee, or spouse, or other member
of their household, has or shall have any undisclosed interest in the firm or this submittal, as provided in the Instructions
to Offerors - Conflict of Interest. The District is hereby authorized to request from any individual any pertinent
information deemed necessary to verify information regarding the capacity of the firm or for purposes of determining
responsiveness of the submission or responsibility of the firm as a prospective vendor
In compliance with the solicitation, if this submission is accepted, the offeror agrees to furnish the required services at
the times and locations specified in the executed Term Contract.
OFFEROR SIGNATURE:
PRINTED NAME:
PRINTED TITLE:
ATTACHMENT A - SIGNATURE PAGE Page 1 of 1

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
ATTACHMENT B
OFFEROR'S CHECKLIST
A. GENERAL
Offerors are advised that, notwithstanding any instructions or implications elsewhere in this ITS, only
the documents shown and detailed on this Checklist need to be submitted with and made part of their
submission. Other documents may be required to be submitted after offer opening, but prior to award.
Offerors are hereby advised that failure to submit the documents shown and detailed on this Checklist
may be justification for rendering the submission non-responsive.
B. REQUIRED DOCUMENTS FOR OFFER SUBMISSION
1. Attachment A, Signature Page (consisting of 1 page), must be manually signed.
2. Attachment C, Fee Schedule (consisting of 1 page).
3. Erasures and/or other corrections made to the Fee Schedule must be initialed by the person signing
the submission.
4. Exhibit 1, State of Alaska Sex Offender/Child Kidnapper Registry Contractor Certification
(consisting of 1 page).
5. Conflict of Interest documentation, if applicable, per Section I, Instructions to Offerors, Paragraph
E. Conflict of Interest. This documentation is required to be submitted annually.
6. All addenda issued shall be acknowledged by manually signing each addendum and submitting prior
to the offer opening, or by indicating acknowledgement in the space provided on the Signature Page -
Attachment A.
7. ASAA National Federation Certification.
8. Statement of Qualification (see section II Specifications and Scope of Services, Paragraph E.
Contractor Personnel).
C. REQUIRED DOCUMENTS FROM OFFEROR TO BE SUBMITTED WITHIN THREE (3)
CALENDAR DAYS FROM NOTIFICATION BY THE PURCHASING DEPARTMENT
Any other information deemed necessary by the Purchasing Senior Director or their Designee
ATTACHMENT B - OFFEROR'S CHECKLIST Page 1 of 1

ANCHORAGE SCHOOL DISTRICT
ITS 2026-005 Swim & Dive Officiating Services - Term Contract
ATTACHMENT C
FEE SCHEDULE
We the undersigned propose to furnish all labor, uniforms, supervision, transportation and administrative costs to
provide Swim & Dive Officiating Services indicated on the proposed schedule for the fixed unit prices, as indicated
below. The fees must be based on the rate proposed per official. For each meet in which a Contractor officiates, the
District will pay the following:
Est.
Item Qty of Description of Meets Per Meet Extended
Meets Fee Price
1. 22 Dual Meets Hosted Swim/Dive $_____
2. 6 Quad Meets Hosted Swim/Dive $_____
3. 1 Swim/Dive Invitational $_____
4. 1 Statewide Swim Invitational $_____
5. 1 Statewide Dive Invitational $_____
6. 1 Regional (conference Championship) $_____
Total Estimate for District $_____
Vendor___________________________________________________________________________________
Contract Volume: The quantities listed above are estimated annual season quantities and may be increased or decreased
to meet the requirements of the District. The District expects but does not guarantee the quantities listed. The estimated
annual season quantities are based on historical data and are subject to change due to several factors, including
availability of funding and program priorities.
ATTACHMENT C - FEE SCHEDULE Page 1 of 1