ITQ 2026-04 Technology Cabling Services Contract

Agency:	City of Johnson City
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Jan 29, 2026
Due Date:	Feb 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF JOHNSON CITY

PURCHASING DEPARTMENT

209 WATER STREET

JOHNSON CITY, TN 37601

PHONE 423-975-2715 FAX: 423-975-2712

purchasing@johnsoncitytn.org

Invitation to

Quote

DATE

1/29/26

QUOTE NOT LATER THAN

DELIVERY TIMEFRAME:

TIMEFRAME PROPOSED:

2/5/26 by end of day

ITQ 2026-04 Technology Cabling Services Contract

QUOTE RESPONSE MUST BE SUBMITTED

TO: City of Johnson City Purchasing Office

REPLY VIA MAIL, EMAIL, FAX OR ON-LINE

purchasing@johnsoncitytn.org

ELECTRONIC RESPONSES: CLICK HERE

DEPARTMENT CONTACT (for inquiries only):

Laura Valentine 423.202.2372

lvalentine@johnsoncitytn.org

F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED.

WE QUOTE YOU AS BELOW

NAME OF COMPA_N__Y_: ___________________________________________

ADDRESS:

_______________________________________________

PHONE:

__________________________________________

BASE YOUR QUOTATION ON THE TERMS AND

CONDITIONS INCLUDED AND/OR PRINTED HEREON.

Anticipated start date: 2/10/26

TERMS: NET 30 DAYS

BY: (SIGNATURE)______________________________________

NAME TYPED: _______________________________________

OFFICAL TITLE: _______________________________________

QUOTATION DATE: ____________________________________

QUOTE ON THIS FORM AS BELOW:

QUANTITY

EMAIL ADDRESS:______________________________________

DESCRIPTION

UNIT PRICE

TOTAL

Technology related cabling service contract.

One year contract with rates firm, to be used on an as needed basis.

STANDARD LABOR

OVERTIME LABOR

M‐F 8:00 am ‐ 5:00 pm (Per Hour)

(Per Hour)

$: __________

Complete and return the following with this cover sheet:

Drug Free Workplace affidavit

Insurance checklist and general contract form

ADDENDA ACKNOWLEDGEMENT: __________, __________, __________, __________, __________

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms & Conditions

and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and associated documents relating to this quote

and will furnish items as specified if this quote is accepted.

Vendor's past performance may be a consideration in the awarding of this contract

ITQ 2026-04 Technology Cabling Services Contract

Vendor Instructions

GENERAL

Term contract with several contractors to provide cabling services for the Johnson City

Information Technology Department on an as needed basis. The City will utilize the lowest,

available vendor on a per case basis.

SCOPE OF WORK

Contractor shall provide all labor and supervision to provide technology related cabling

service. All work shall be fully guaranteed. The City shall provide all necessary materials.

INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)

and General Contract Form must be completed and returned with the quote package.

Successful vendor shall provide certificate of insurance, as specified, prior to contract release by

Purchasing. This insurance must stay in effect for the duration of the contract. Failure to

maintain required insurance will be cause for contract cancellation.

CONTRACT AWARD

Contracts will be awarded to those firms who submit responsive submittals and agree to the

terms and conditions herein described. Frequency of service shall be dependent solely on City

needs. Vendors will be utilized on a per project basis with selection based on the lowest

available firm.

DRUG FREE WORKPLACE

All proposers must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA50-9-113 and return same with quote response. Failure to comply with this

requirement will declare that proposal non-responsive.

Purpose of the Drug & Alcohol Testing Program

The City of Johnson City recognizes its responsibility to provide safe and efficient operations for

our employees, our citizens and the general public. Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which

ensure compliance with appropriate safety measures, as well as the letter and intent of

all applicable laws and regulations. There is sufficient evidence to conclude that the use of

illegal drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an

employee’s performance and general physical and mental health. The illegal possession and

use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction

and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy

to ensure an employee’s fitness for duty as a condition of employment; to ensure the drug tests

and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-

employment, random testing, suspicion testing, and return-to-duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or proposers of service to the City

must have a testing program of the same or better than the requirements of the City of

Johnson City.

PAYMENT TERMS

Payment terms are Net 30 days of approved invoice and project completion.

ITQ 2026-04 TECHNOLOGY CABLING SERVICES CONTRACT

VENDORS INSTRUCTIONS

• Rate

o All invoices should be rounded to the nearest half hour.

• Scheduling

o Non-Urgent Request

 Must respond within two business days Via Email or Phone Call.

 Must be able to schedule the requested service within an amount of time that is

reasonable to the Network Specialist, based on the job.

o At the time of scheduling the Vendor must give an arrival time.

o Vendor must call the number given at least 15 minutes before arrival

o Vendor must call if they will be later than 15 minutes past scheduled arrival.

o Repeated failure to provide late notice or to arrive at the designated time may result in

possible termination of the contract

• Tools and Rentals

o The Vendor must supply all tools used for the job.

o Any additional costs not listed and needed for a specific installation or project shall be

pre-approved by Laura Valentine.

• Worker Expectations

o Vendor must Maintain Presentable appearance and Personal Hygiene.

o No dipping, vaping, smoking, or otherwise while Inside or on city structures, or while

performing the job.

o No sleeveless shirts, or clothing with offensive or inappropriate designs or words.

o The torso and small of the back must be covered at all times.

o Appropriate footwear and PPE must be worn.

o Foul language to be kept to a minimum.

o Lower voices and avoid unnecessary noise when working in active office areas.

• Cabling Expectations

o All cables must be Toned, Verified, and labeled at both ends.

o All Access Point drops, must be labeled at the patch panel.

o All cable runs must adhere to Fire safety regulations.

o Wall penetrations must be filled with the appropriate material.

• Requesting a Vendor will be in order of lowest to highest quote except for the following.

o Urgency and Response

 The Vendor must respond to requests within 2 hours. The request may come in

the form of an email or phone call.

 The Vendor must be able to schedule the requested service within an amount of

time that is reasonable to the Networking Team, based on the job.

o Familiarity with the job site

 The City reserves the right to select vendors based on the specific requirements

of each project, which may include: familiarity of the job site, number of

employees to be utilized, special equipment needs, etc. as may be in the best

interest of the City.

o Materials

 The City shall provide all necessary materials.

o Warranty

 One-year warranty on all Labor.

INSURANCE CHECKLIST

(Information Technology – Technology Cabling Services and Materials)

REQUIRED COVERAGE (marked by “x”)

MINIMUM LIMITS

X 1. Worker’s Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee

and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit

X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million

annual aggregate

X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $500,000 BI/PD each accident, Uninsured Motorist

X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate

8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage and Personal Injury

9. Per Project Aggregate

10. Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim

c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist

13. Motor Cargo Insurance

14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence

15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision

16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract

20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent

X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to

action. Worker’s Compensation and/or non-payment of premium - notification may be 10 days prior to action.

X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker’s Compensation and

Professional Liability. Policies must be endorsed to incl. on-going & completed operations;

must submit copy of endorsement(s). (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson

City, TN 37605. Email: purchasing@johnsoncitytn.org.)

X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.

25. OTHER INSURANCE REQUIRED: __________________________________________________________________

INSURANCE AGENT'S STATEMENT:

I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the

areas marked with the exception of the following numbers:

_____ _____ _____ _____ _____ _____ Comments: _______________________________________________

Is Professional Liability excluded under General Liability? Yes_____ No_____

Is Contractual Liability excluded under Comm. General Liability?

Yes_____ No_____

Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____

Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________

AGENCY NAME: ________________________________

AUTHORIZED SIGNATURE: ______________________________

Date: ______________________________

CONTRACTOR’S STATEMENT:

I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.

CONTRACTOR’S NAME: ______________________________

Date: _____________________________

Bid Number: ________________

AUTHORIZED SIGNATURE: ___________________________

AUTHORIZED (Printed):

Bid or Project Name: _____________________________________________

This form and the General Contract Form must be signed and returned with the bid package (if

applicable). The Certificate of Insurance must be provided to Purchasing prior to contract award.

Rev 7-2015

GENERAL CONTRACT FORM

The General Contract Form is included in every solicitation requiring insurance. The

general requirements of the contract form are supplemented by items checked on the

Insurance Checklist that identify specific requirements for the bid or project.

INSURANCE

Review this section carefully with your insurance agent or broker prior to submitting a bid or

proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to

this contract. The term “Contract” as used in this section shall mean the Agreement covering

the work that is entered into between the City of Johnson City, Tennessee and the Contractor.

1. General Insurance Requirements:

1.1 The Contractor shall not start work under this contract until the Contractor has obtained

at its own expense all of the insurance called for hereunder and such insurance has been

approved by the City; nor shall the Contractor allow any subcontractor to start work on any

subcontract until all insurance required of the subcontractor has been so obtained and

approved by the Contractor. Approval of insurance required of the Contractor will be granted

only after submission to the Director of Purchasing of original, signed Certificate(s) of

Insurance, General Contract Form, and Insurance Checklist or, alternately, at the City’s

request, certified copies of the required insurance policies.

1.2 No acceptance and/or approval of any insurance by the City shall be construed as

relieving or excusing the Contractor, or the surety, or its bond, from any liability or obligation

imposed upon either or both of them by the provisions of the Contract Documents.

1.3 The City of Johnson City (including its elected and appointed officials, agents, and

employees) is to be named as an additional insured under all coverage except

Worker’s Compensation and Professional Liability and the Certificate of Insurance or

the certified policy, if requested, must so state. Coverage afforded under this paragraph

shall be primary as respects the City, its elected and appointed officials, agents and

employees. The following definition of the term “City” applies to all policies issued under the

contract:

“The City of Johnson City, Tennessee together with all of its various

departments, bureaus, and agencies, as well as any affiliated or subsidiary

board, committee, or authority, including but not limited to the City of Johnson

City, Dept. of Education (A.K.A “Johnson City Schools”).”

1.4 The contractor shall provide insurance as specified in the Insurance Checklist contained

in this document. In the event that Contractor obtains insurance coverage that is broader

than the minimum required by this Agreement, this Agreement shall be deemed to require

the broader coverage, including but not limited to any greater limits and any excess or

umbrella coverages.

Insurance Guide

Revised 3/22/2023

This page summarizes the opportunity, including an overview and a preview of the attached documents.

ITQ 2026-04 Technology Cabling Services Contract

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