ITQ 2026-12 5.11 Stryke Tactical Pants

CITY OF JOHNSON CITY
PURCHASING DEPARTMENT
Invitation to
209 WATER STREET
JOHNSON CITY, TN 37601 Quote
PHONE 423-975-2715 FAX: 423-975-2712
purchasing@johnsoncitytn.org
DATE QUOTE NOT LATER THAN PROJECT TIMEFRAME: TIMEFRAME PROPOSED:
4/24/2026 5/5/26 BY END OF DAY ASAP
ITQ# 2026-12 5.11 Stryke Tactical Pants
QUOTE RESPONSE MUST BE SUBMITTED
WE QUOTE YOU AS BELOW
TO: City of Johnson City Purchasing Office
REPLY VIA MAIL, EMAIL, FAX OR ON-LINE Company Name: ___________________________________________
purchasing@johnsoncitytn.org
ELECTRONIC RESPONSES: Click Here ADDRESS: ___________________________________________
DEPARTMENT CONTACT (for inquiries only): ___________________________________________
person phone PHONE: ___________________________________________
jmcneil@johnsoncitytn.org
F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED. *BY: (SIGNATURE) _________________________________________
BASE YOUR QUOTATION ON THE TERMS AND NAME TYPED: _________________________________________
CONDITIONS INCLUDED AND/OR PRINTED HEREON. OFFICAL TITLE: _________________________________________
TERMS: NET 30 DAYS QUOTATION DATE: ________________________________________
ANTICIPATED RECOMMENDATION DATE: EMAIL ADDRESS:___________________________________________
QUOTE ON THIS FORM AS BELOW:
QUANTITY DESCRIPTION Unit Price
Approximately 5.11 Navy Stryke Tactical Pants - 74369-724 - NO SUBSTITUTIONS
325-450 Regular Size $_______________
pairs/year Oversize charges $_______________
Prices to include shipping
Initial Order will be 334 pairs of pants
Delivery location: City of JohnsonCity Fire Department
603 Bert Street Suite 103
Johnson City, TN 37601
Specify delivery timeframe as this could be an award consideration:
____________________________________
All quantities listed are approximate and as anticipated for a year.
Pants will be ordered on an as needed basis.
Vendor's past performance may be a consideration in the awarding of this contract
*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms &
Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran
Divestment Act (#16) and associated documents relating to this quote and will furnish items as specified if this quote is accepted.

Pants specifications
5.11 Dark Navy Stryke Pants 74369-724
Flex-Tac(R) Ripstop Fabric - Patented mechanical stretch fabric balances
resilience and mobility for demanding work.
12-Pocket Configuration - Purpose-built storage system keeps tools, devices,
and essentials organized and accessible.
DWR Finish - Resists dirt, moisture, and stains to extend wear in unpredictable
conditions.
MATERIALS: 65% polyester / 35% cotton Flex-Tac(R) mechanical stretch ripstop, 6.8 oz
.
5.11 Stryke Dark NAVY

INITIAL ORDER QUANTITIES

CITY OF JOHNSON CITY, TENNESSEE
http://www.johnsoncitytn.org/purchasing
INVITATION TO QUOTE
GENERAL TERMS AND CONDITIONS
Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents
1. ACCEPTANCE, REJECTION AND POSTPONEMENT
Issuance of a request for quotation does not commit the City to make an award. The City reserves the right to postpone or reject any or all
submittals, to waive informalities and to accept the ITQ judged to be in the best interest of the City.
2. ADDENDA
Addendum's will be issued to all known interested parties and posted on the City's website (listed above). All addenda issued shall become part
of the ITQ documents. It is the vendor's responsibility to determine and acknowledge any or all addenda's issued for a solicitation. No
addendum will be issued less than two (2) working days prior to the deadline as per TCA 12-4-01 , as amended.
3. AWARD
An award, if made, shall be to the lowest responsible, responsive vendor(s) or best quotation meeting quality and performance standards as
described in the solicitation documents and whose ITQ is determined to be in the best interest of the City. The City also reserves the right to
award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.
4. AWARD PERIOD
The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.
5. ITQ TABULATIONS & AWARD RECOMMENDATIONS
ITQ tabulations will be posted and available no later than the next business day on our above website. Select "awarded/opened solicitations".
Award recommendations, when ready, will also be posted there.
6. BRAND NAMES
By referencing a brand name as "or approved equal", the City intends to establish a minimum level of quality by which alternate offers can be
judged. If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how
it differs from the referenced item.. Unless specified otherwise, it is understood that the referenced product will be furnished. The City alone will
determine whether an alternate is equivalent and meets the standards of quality and performance for the City's use. A sample or demonstration
may be required at the expense of the vendor.
7. CONDITION STANDARDS
It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer's latest
model unless otherwise called for in the solicitation.
8. Cooperative Procurement by other governments "piggyback"
Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City's contracts or agreements as
per T.C.A. 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.
9. DEFAULT
In case of contractor default or failure to provide material or service according to the solicitations, the City may cancel this contract and acquire
from another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; or (3) a combination of the
aforementioned remedies or other remedies provided by law. All costs associated with default will be borne by the contractor. The City
reserves the right to remove a company in default from the active vendor list for a time period to be determined by the Director of Purchasing.
10. EQUAL OPPORTUNITY
It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and
regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or
ancestry. By virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.
11. EVALUATION
ITQ's will be evaluated according to the criteria set forth in the document with the degree of importance determined by the City.
12. EXAMINATION OF ITQ'S
ITQ's and associated documents may be examined after award.
13. INDEMNIFICATION
The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City
against any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or
alleged damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits
arising from alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or
entities acting on its behalf harmless from the same.
14. INSPECTION
All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be
returned at the vendor's expense.
15. INSURANCE
The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of
damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone
directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of
the contract when so required in the solicitation.
16. IRAN DIVESTMENT ACT
Pursuant to Tenn. Code Ann. 12-12-110 a person that is identified on a list created pursuant to 12-12-106, as a person engaging in
investment activities in Iran as described in 12-12-105 shall be ineligible to contract with any political subdivision of this State.
17. LICENSES, FEES, PERMITS
The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in
completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.
18. MULTIPLE ITEM AWARD
The City will determine the successful vendor(s) either on the basis of the individual line items or the total of all items. ALL OR NONE submittals
must be clearly identified on the quote form and will be considered only if in the City's best interest.
19. NON-COLLUSION AGREEMENT
By submitting this solicitation, the agent representing all officers, partners, owners, representatives, employees or interested parties of the vendor's
firm certifies to the best of his/her knowledge and belief this quote to the City of Johnson City, Tennessee has not been prepared in collusion with
any other seller, proprietor, or manufacturer of similar products or services. "Collusive bidding" refers to agreements and/or communications by

vendors submitting solicitations to cooperate for the purpose of manipulating the competitive solicitation process. The agent also certifies that the
prices, terms and conditions of said solicitation have been arrived at independently and have not been communicated by the submitter, nor by
any of the aforementioned firm associate to any other seller, proprietor, or manufacturer of similar products or services and will not be
communicated prior to the official opening of said solicitation. In the event the City of Johnson City identifies a vendor or vendors engaged in
collusive bidding, the City of Johnson City may reject future submissions from identified vendor or vendors and/or prohibit future submissions
from the same. The agent further states that no official or employee of the City of Johnson City has promised any personal, financial or other
beneficial interest, either directly or indirectly, in order to influence award of this solicitation.
20. PARTS AND SERVICE
The successful vendor must be able to provide adequate parts and service for all items awarded. Service location and ability to perform may be a
consideration in the award.
21. PAST PERFORMANCE
Vendor's past performance may be a consideration in the awarding of this contract.
22. PRICING
All pricing must appear in the spaces provided on the city's form (if applicable) and be in ink or typed. Any changes or corrections by the vendor
must be initialed in ink by the person signing. Unit prices will prevail in case of an extension error. The City will correct math computation errors
(unit price & totals). No pricing may be altered or amended after submittal deadline. Obvious mistakes will be given special consideration upon
receipt of written request and full disclosure or evidence regarding pricing error.
23. PROPRIETARY/CONFIDENTIAL INFORMATION
Vendors are hereby notified that all information submitted as part of, or in support of, itq's will be available for public inspection after award, in
compliance with Tennessee Statutes and any information marked as confidential will be reviewed for compliance.
24. PROTEST PROCEDURE
Any protest to the award of a contract by the City of Johnson City shall be submitted in writing to the Director of Purchasing with a copy to the City
Manager and delivered not later than seven (7) calendar days from the date of the city's award decision (T.C.A. 12-3-514 ). Such protest must
include a protest bond in the amount of $350 (cashier's check payable to the City of Johnson City or Cash) submitted to the Purchasing Director
before the City will consider the protest. This protest bond will serve as a guarantee by the protester of the validity and accuracy of the protest. If
the protest is denied by the City Manager the bond will be retained to cover costs associated with the protest.
25. QUESTIONS
Questions must be received by the City at least two (2) working days prior to the submittal deadline. No oral interpretations or instructions given
by any city employee or any other person shall apply. Changes relative to any solicitation will be in writing, in the form of an addendum. ,
26. SAFETY STANDARDS
All manufactured items and fabricated assemblies shall comply with applicable requirements of OSHA/TOSHA and any related standards thereto.
27. SAMPLES
Samples will be furnished at no charge to the City. They will remain in the Purchasing Department for testing and evaluation until an award is
made. Vendors are responsible for picking up their samples within two (2) weeks after the award. Samples not collected after that time shall
become the property of the City. Samples from the successful vendor will be held until delivery is received and accepted as being equal to the
sample.
28. SIGNATURES
When submitting an ITQ, other than electronically, the form must contain the full name and address of the company and be signed in Ink by a
person authorized to bind that company to a contract. Submission of an electronic solicitation constitutes acceptance of all terms and conditions,
digital signatures are allowed. Unsigned paper quotes will not be considered, read or tabulated. They may not be signed during or after the
quote deadline.
29. SUBMITTAL OF ITQ'S
Any forms furnished by the city shall be completed and returned as specified in the solicitation, otherwise response may be considered as non-
responsive. FACSIMILE OR E-MAIL RESPONSES ARE ACCEPTABLE as per solicitation. Quotes are due by the deadline posted on the ITQ.
Any document superfluously provided and not requested in the solicitation document may not be considered.
30. TAXES
The City is exempt from Federal excise tax, State, and city sales tax. Contractors are not exempt from the use tax on materials and supplies used
in the production of an item or in the performance of a repair or construction contract. Tax exemption certificates will be furnished upon request.
31. TERM OF CONTRACT
Unless otherwise stated, the City reserves the right to purchase like items at the same contract price for a period of one year from the award date
subject to agreement of both parties. The City may cancel any contract for cause following written notification of intent.
32. WARRANTY
Unless otherwise specified by the City, all items shall be guaranteed for a minimum period of one (1) year against defects in material and
workmanship.
Revised March 7, 2025

REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS
BETWEEN THE CITY OF JOHNSON CITY
AND OTHER PARTIES
The City of Johnson City has established the following requirements for use in all bids and
contracts between the City and any other person or entity. The following list is mandatory and modifies any
bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,
notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the
contrary.
In general, the following provisions apply to all such contracts, bids, requests for proposals,
contracts requiring bids, and bids containing contracts:
1. The City of Johnson City shall not answer to any contracting party for the
furnishing of public records to a person requesting such in accordance with Tennessee
law.
2. The City, while it may designate in writing a representative on a particular
project, shall only be bound by a majority vote of the Board of Commissioners or by the
limited authority delegated to the City Manager pursuant to City Ordinance. No personal
representative of the City assigned to a particular project may bind it in excess of the
dollar amounts granted to the City Manager by Ordinance, and no personal representative
assigned to a particular project may bind the City for an amount equal to or less than the
dollar amounts granted to the City Manager by Ordinance without the City Manager's
approval.
3. The City shall not in any event waive or limit any claims for damages
including but not limited to consequential damages in any contract for any reason or
purpose.
4. No decision of an architect, engineer, or personal representative of the City
shall be final and binding on the City, unless the City so agrees in any dispute with any
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party including but not limited to an architect, a contractor, a subcontractor, an engineer,
etc. If the City agrees to be bound pertaining to a dispute, then the monetary limits
contained in the City's ordinances regarding the authority of the City Manager shall
prevail, and any amounts exceeding the authority of the City Manager shall be referred to
the Board of Commissioners for their consideration.
5. The City shall not participate in any mediation or arbitration regarding any
agreement to which it is a party, and all matters left unresolved between the City and any
other party, person, or entity shall be resolved in a court of competent jurisdiction in
either Washington County, Tennessee, or in Federal District Court in Greeneville,
Tennessee.
6. No party or other entity shall file a lien of any nature whatsoever against City
property, real, personal, or mixed, no matter where that property is located. Should a
party or entity contracting with the City or acting as a subcontractor or subsubcontractor
file a lien against any property, real, personal, or mixed, owned by the City, then that
party or entity shall take immediate steps at its own cost and expense to remove said lien,
or the City shall take such steps as it deems necessary and hold the other party or entity
liable for any costs and attorneys' fees associated with the lifting of said lien.
7. The City shall exercise its sole discretion before agreeing to any assignments
of any contracts or subcontracts regarding any project in which the City is involved. No
contract with the City shall be assignable without the City's sole, discretionary, absolute
consent.
8. The City shall not be required to supply any information regarding its title to
any property in which it has an interest for any purposes regarding the filing of liens.
9. The City shall not waive any claims it has in the making of final payment in
any project in which it is involved. The City shall have the right to terminate any
agreement to which this document is attached at any time in its sole discretion with or
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without cause. In the event the City terminates with or without cause any agreement to
which this document is attached, then in such event the City shall be liable only for the
actual work and costs that have accrued at or before the date of the City's termination. In
no event shall the City be liable for lost profits, consequential damages or incidental
damages in the event it terminates a contract with or without cause.
10. Except to the extent allowed by law, the City shall not indemnify and hold
harmless any other party, entity, person, their agents, employees, or anyone else in the
world for any reason whatsoever.
11. The City shall not waive the rights of subrogation of its insurers or itself for
any purpose whatsoever, and the City shall not cause any such endorsements to be placed
on any policies to which it is a party.
12. Unless the City elects otherwise, the City shall not provide any "builders'
risk" or an "all-risk" or equivalent policy for any reason whatsoever for any project in
which the City has an interest, and the contractor or other such party shall assume this
responsibility. That builder's risk policy provided by the contractor or other such
interested party shall name the City as an additional insured. The City shall not provide
boiler and machinery insurance, but shall require such insurance as applicable, depending
on the parameters of whatever project is involved. The cost of boiler and machinery
insurance shall be borne by the appropriate contractor, subcontractor, or other interested
party. The City shall not insure the interests of any other person or entity, nor shall the
City add any other person or entity as an additional insured to any of its policies.
13. The City shall not waive any rights regarding the loss of use of the City's
property.
14. As to acts or failures to act or any causes of action by any party to a
contract, whether that party be the architect, owner, contractor, City, etc., a cause of
action shall accrue according to Tennessee law. No contract provision shall shorten the
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statutes of limitations, statutes of repose, or the accrual of any causes of action which the
City might have against another party or entity. No contract provision shall waive any
warranties, express or implied, nor shall any contract limit the standard of care for any
particular service or undertaking to that of the locality where those services or
undertakings are performed.
15. Any interest to be paid by the City of Johnson City for late payments shall
be at the rate of interest at which the City pays on its most recently issued bonds.
16. The City reserves to itself the right to approve the use of any tests, including
but not limited to any borings, test pits, geotechnical work, environmental tests, and the
like in its own sole discretion. All design professionals, consultants, subcontractors, or
the like shall be duly licensed in the State of Tennessee, if licensure in the State of
Tennessee is required for the work to be performed by such design professional,
consultants, or subcontractors.
17. Notwithstanding any applicable choice of law or conflict of law provisions
or decisions, the law of the State of Tennessee shall govern all contracts to which this
document is attached.
18. The City of Johnson City shall not provide any legal advice, legal services,
surveys, or procure the same for any other party.
19. Upon payment for services as rendered, all design documents and all
instruments of service created by design professionals, including but not limited to
architects, landscape architects, engineers, etc., shall become the property of the City of
Johnson City, Tennessee. The City of Johnson City shall be allowed to use all design
documents and instruments of service, including but not limited to bid drawings, shop
drawings, reports, specifications, cost estimates, schematic designs, construction designs,
and the like for future additions or alterations to the current project or for use in other
projects. Any use of the aforementioned designs and construction documents shall be at
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the City's sole risk and without liability to the design professional. The design
professional's name and seal will be removed from all such design documents prior to the
City's use thereof.
20. The City, as the owner of real property that is the subject of or in any way
connected to any bid, request for proposal, or contract, hereby grants to the successful
bidder/proposer/contractor the general management of the real property during the time
that work is being performed, and the City agrees to transfer information specified in
OSHA regulations at 29 CFR 1926.1203(h)(1), so that TOSHA/OSHA shall treat the
successful bidder/proposer/contractor as the host employer when working in confined
spaces. This paragraph applies only to those areas where the successful
bidder/proposer/contractor has access to and performs work within confined spaces as
defined in federal OSHA regulations. The successful bidder shall comply with all federal
OSHA and state TOSHA regulations, including those regarding confined spaces.
September, 2017
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