ITQ 2026-08 35 kVA Mobile Generator & Trailer

CITY OF JOHNSON CITY
PURCHASING DEPARTMENT
Invitation to
209 WATER STREET
JOHNSON CITY, TN 37601 Quote
PHONE 423-975-2715 FAX: 423-975-2712
purchasing@johnsoncitytn.org
DATE QUOTE NOT LATER THAN PROJECT TIMEFRAME: TIMEFRAME PROPOSED:
3/9/2026 3/19/26 BY END OF DAY ASAP
ITQ# 2026-08 35 kVA Mobile Generator & Trailer
QUOTE RESPONSE MUST BE SUBMITTED
WE QUOTE YOU AS BELOW
TO: City of Johnson City Purchasing Office
REPLY VIA MAIL, EMAIL, FAX OR ON-LINE COMPANY NAME: ________________________________________
purchasing@johnsoncitytn.org
ELECTRONIC RESPONSES: Click Here ADDRESS: ___________________________________________
DEPARTMENT CONTACT (for inquiries only): ___________________________________________
Jolene Stallard PHONE: ___________________________________________
jstallard@johnsoncitytn.org
F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED. *BY: (SIGNATURE) ___________________________________________
BASE YOUR QUOTATION ON THE TERMS AND NAME TYPED: ___________________________________________
CONDITIONS INCLUDED AND/OR PRINTED HEREON. OFFICIAL TITLE: ___________________________________________
TERMS: NET 30 DAYS QUOTATION DATE: ___________________________________________
ANTICIPATED RECOMMENDATION DATE: EMAIL ADDRESS: ___________________________________________
QUOTE ON THIS FORM AS BELOW:
QUANTITY DESCRIPTION TOTAL
1 35kVA Mobile Generator per attached specifications.
Acceptable manufacturers: Caterpillar, Cummins, Rehlko, $________________
Triton, or APPROVED EQUAL.
Proposed Manufacturer:
________________________________________________________
Complete and return attached specification checklist and
include product literature.
Specify delivery timeframe, this may be an award consideration:
________________________________________________________
Deliver to:
Water & Sewer Services
2250 Eddie Willaims Rd.
Unit #300 - Warehouse
Johnson City, TN 37601
Vendor's past performance may be a consideration in the awarding of this contract
*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the
attached Invitation to Quote General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and
Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran Divestment Act (#16) and
associated documents relating to this quote and will furnish items as specified if this quote is accepted.

2026 - 35kVA MOBILE GENERATOR
CITY OF JOHNSON CITY
JOHNSON CITY WATER & SEWER DEPARTMENT
Bidder must complete and return this form for the bid to be considered
responsive. A check mark shall be placed in the areas of specification
agreement. Variances must be clearly identified and bidder may use a separate
sheet if necessary. Failure to comply with any part of the specifications will not
remove that bid from consideration but will indicate a variance on which the City
alone will determine the importance to the overall performance of the item and
suitability for the intended purpose. Equipment bid is to be new, unused and of
the Manufacturer's latest model. Any omission from the specifications shall not
relieve the bidder from the responsibility of furnishing 35kVA mobile generator
ready for use. All specifications in this bid are minimum specifications, unless
otherwise noted, and bidders are reminded that equipment should meet or
exceed these specifications. Items highlighted by "bold" letters indicates items
for which variances will not be allowed.
City's Specifications Bidder's Equipment
Acceptable manufacturers: Caterpillar, Cummins, Rehlko, Triton, or
APPROVED EQUAL.
Quantity: 1 - 2026 or newer
35 kVA Mobile Generator ____________________
The generator set shall be capable of a
130 degreesC STANDBY rating while operating in an ambient
condition of less than or equal to 104 degreesF and a
maximum elevation of 1600 feet above sea level.
The standby rating shall be available for the duration
of the outage. ____________________
Make: Please Specify ____________________
Model: Please Specify ____________________
Multi-Voltage: 3 Phase 277/480, 120/208
and 1 Phase 120/240 VAC ____________________
Diesel Engine with Final Tier 4 Certification ____________________
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Engine governor shall be an electronic Engine
Control Module (ECM) with 24-volt DC Electric
Actuator ____________________
Automatic Battery Tender, 120 VAC ____________________
Engine Block Heater, 120 VAC ____________________
Sub-Base Fuel Tank, minimum 24 hours
of fuel, dual wall ____________________
1800 RPM / 60 Hz Generator ____________________
NEMA Type 3R Breaker Box ____________________
Lug Type Load Connection ____________________
Multi Voltage 3 Position Selector Switch ____________________
DOT Approved Trailer and
Spare Tire ____________________
DOT Highway Lights ____________________
Parking Jack meets GVWR Rating ____________________
Heavy Duty Lunette Ring ____________________
Single or Double Axle ____________________
Additional Specifications to be completed
Service location within 200 miles of
Johnson City, TN (specify location) ____________________
Quality Assurance:
The complete power generation system,
including engine, generator, and switchgear,
shall be the product of one manufacturer who
has been regularly engaged in the production
of complete generating systems for a least
twenty (20) years. All components shall have
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been designed to achieve optimum physical and
performance compatibility and prototype tested
to prove integrated design capability. The
complete system shall have been factory
fabricated, assembled, and production tested.
The naming of a specific manufacturer does not
waive any requirements of this specification. __________________
Responsibility:
The responsibility for performance to this
specification shall not be divided among individual
component manufacturers, but must be assumed
solely by the primary manufacturer. This includes
generating system design, manufacture, test, and
having a local supplier responsible for service,
parts, and warranty for the total system. __________________
Minimum Service & Warranty Qualifications:
The manufacturer shall have a local authorized
dealer who can provide factory-trained servicemen,
the required stock of replacement parts, technical
assistance, and warranty administration. __________________
The engine-generator supplier shall maintain
24-hour parts and service capability within
100 miles of the project site. The distributor shall
stock parts as needed to support the generator set
package for this specific project. The supplier must
carry sufficient inventory to cover no less than 80%
parts service within 24hrs and 95% within 48 hours. __________________
Warranty Terms:
The manufacturer's and dealer's extended warranty
shall in no event be for a period of less than two (2)
years from date of initial start-up of the system and
shall include repair parts, labor, reasonable travel
expense necessary for repairs at the jobsite, and
expendables (lubricating oil, filters, antifreeze, and
other service items made unusable by the defect)
used during the course of repair. ___________________
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Submittals received without written warranties as
specified will be rejected in their entirety. ___________________
Maintenance & Spare Parts:
The system manufacturer's authorized dealer
shall furnish the owner's engineer with a copy of
any contract maintenance agreement negotiated
relative to the equipment specified in this section.
The contract information shall detail agreed
maintenance intervals, work to be performed at each
interval, reimbursement schedule for maintenance
work, and owner's responsibilities versus
dealer's responsibilities. ___________________
Provide a priced listing of all recommended spare
parts with the bid package. ___________________
Start-up & Training:
Furnish the services of a factory-authorized
service representative to verify the installation of
the generator and transfer switch and, instruct the
Owner's personnel in the operation, maintenance,
and adjustment of the generator and related
equipment. Provide a minimum of four (4) hours
on-site testing and instruction time scheduled
seven (7) days in advance. ____________________
Specify delivery date ____________________
COMPLETE AND RETURN WITH BID PACKAGE
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REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS
BETWEEN THE CITY OF JOHNSON CITY
AND OTHER PARTIES
The City of Johnson City has established the following requirements for use in all bids and
contracts between the City and any other person or entity. The following list is mandatory and modifies any
bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,
notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the
contrary.
In general, the following provisions apply to all such contracts, bids, requests for proposals,
contracts requiring bids, and bids containing contracts:
1. The City of Johnson City shall not answer to any contracting party for the
furnishing of public records to a person requesting such in accordance with Tennessee
law.
2. The City, while it may designate in writing a representative on a particular
project, shall only be bound by a majority vote of the Board of Commissioners or by the
limited authority delegated to the City Manager pursuant to City Ordinance. No personal
representative of the City assigned to a particular project may bind it in excess of the
dollar amounts granted to the City Manager by Ordinance, and no personal representative
assigned to a particular project may bind the City for an amount equal to or less than the
dollar amounts granted to the City Manager by Ordinance without the City Manager's
approval.
3. The City shall not in any event waive or limit any claims for damages
including but not limited to consequential damages in any contract for any reason or
purpose.
4. No decision of an architect, engineer, or personal representative of the City
shall be final and binding on the City, unless the City so agrees in any dispute with any
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party including but not limited to an architect, a contractor, a subcontractor, an engineer,
etc. If the City agrees to be bound pertaining to a dispute, then the monetary limits
contained in the City's ordinances regarding the authority of the City Manager shall
prevail, and any amounts exceeding the authority of the City Manager shall be referred to
the Board of Commissioners for their consideration.
5. The City shall not participate in any mediation or arbitration regarding any
agreement to which it is a party, and all matters left unresolved between the City and any
other party, person, or entity shall be resolved in a court of competent jurisdiction in
either Washington County, Tennessee, or in Federal District Court in Greeneville,
Tennessee.
6. No party or other entity shall file a lien of any nature whatsoever against City
property, real, personal, or mixed, no matter where that property is located. Should a
party or entity contracting with the City or acting as a subcontractor or subsubcontractor
file a lien against any property, real, personal, or mixed, owned by the City, then that
party or entity shall take immediate steps at its own cost and expense to remove said lien,
or the City shall take such steps as it deems necessary and hold the other party or entity
liable for any costs and attorneys' fees associated with the lifting of said lien.
7. The City shall exercise its sole discretion before agreeing to any assignments
of any contracts or subcontracts regarding any project in which the City is involved. No
contract with the City shall be assignable without the City's sole, discretionary, absolute
consent.
8. The City shall not be required to supply any information regarding its title to
any property in which it has an interest for any purposes regarding the filing of liens.
9. The City shall not waive any claims it has in the making of final payment in
any project in which it is involved. The City shall have the right to terminate any
agreement to which this document is attached at any time in its sole discretion with or
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without cause. In the event the City terminates with or without cause any agreement to
which this document is attached, then in such event the City shall be liable only for the
actual work and costs that have accrued at or before the date of the City's termination. In
no event shall the City be liable for lost profits, consequential damages or incidental
damages in the event it terminates a contract with or without cause.
10. Except to the extent allowed by law, the City shall not indemnify and hold
harmless any other party, entity, person, their agents, employees, or anyone else in the
world for any reason whatsoever.
11. The City shall not waive the rights of subrogation of its insurers or itself for
any purpose whatsoever, and the City shall not cause any such endorsements to be placed
on any policies to which it is a party.
12. Unless the City elects otherwise, the City shall not provide any "builders'
risk" or an "all-risk" or equivalent policy for any reason whatsoever for any project in
which the City has an interest, and the contractor or other such party shall assume this
responsibility. That builder's risk policy provided by the contractor or other such
interested party shall name the City as an additional insured. The City shall not provide
boiler and machinery insurance, but shall require such insurance as applicable, depending
on the parameters of whatever project is involved. The cost of boiler and machinery
insurance shall be borne by the appropriate contractor, subcontractor, or other interested
party. The City shall not insure the interests of any other person or entity, nor shall the
City add any other person or entity as an additional insured to any of its policies.
13. The City shall not waive any rights regarding the loss of use of the City's
property.
14. As to acts or failures to act or any causes of action by any party to a
contract, whether that party be the architect, owner, contractor, City, etc., a cause of
action shall accrue according to Tennessee law. No contract provision shall shorten the
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statutes of limitations, statutes of repose, or the accrual of any causes of action which the
City might have against another party or entity. No contract provision shall waive any
warranties, express or implied, nor shall any contract limit the standard of care for any
particular service or undertaking to that of the locality where those services or
undertakings are performed.
15. Any interest to be paid by the City of Johnson City for late payments shall
be at the rate of interest at which the City pays on its most recently issued bonds.
16. The City reserves to itself the right to approve the use of any tests, including
but not limited to any borings, test pits, geotechnical work, environmental tests, and the
like in its own sole discretion. All design professionals, consultants, subcontractors, or
the like shall be duly licensed in the State of Tennessee, if licensure in the State of
Tennessee is required for the work to be performed by such design professional,
consultants, or subcontractors.
17. Notwithstanding any applicable choice of law or conflict of law provisions
or decisions, the law of the State of Tennessee shall govern all contracts to which this
document is attached.
18. The City of Johnson City shall not provide any legal advice, legal services,
surveys, or procure the same for any other party.
19. Upon payment for services as rendered, all design documents and all
instruments of service created by design professionals, including but not limited to
architects, landscape architects, engineers, etc., shall become the property of the City of
Johnson City, Tennessee. The City of Johnson City shall be allowed to use all design
documents and instruments of service, including but not limited to bid drawings, shop
drawings, reports, specifications, cost estimates, schematic designs, construction designs,
and the like for future additions or alterations to the current project or for use in other
projects. Any use of the aforementioned designs and construction documents shall be at
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the City's sole risk and without liability to the design professional. The design
professional's name and seal will be removed from all such design documents prior to the
City's use thereof.
20. The City, as the owner of real property that is the subject of or in any way
connected to any bid, request for proposal, or contract, hereby grants to the successful
bidder/proposer/contractor the general management of the real property during the time
that work is being performed, and the City agrees to transfer information specified in
OSHA regulations at 29 CFR 1926.1203(h)(1), so that TOSHA/OSHA shall treat the
successful bidder/proposer/contractor as the host employer when working in confined
spaces. This paragraph applies only to those areas where the successful
bidder/proposer/contractor has access to and performs work within confined spaces as
defined in federal OSHA regulations. The successful bidder shall comply with all federal
OSHA and state TOSHA regulations, including those regarding confined spaces.
September, 2017
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