ITQ-GR-24-22 Dry Fire Well Installation Abandonment

Agency:	Town of Davie
State:	Florida
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Mar 19, 2024
Due Date:	Apr 9, 2024
Solicitation No:	ITQ-GR-24-22
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	ITQ-GR-24-22
Bid Title:	ITQ-GR-24-22 Dry Fire Well Installation Abandonment
Category:	Informal Solicitations
Status:	Open

Description:

The Informal Quoting process is used when the Town estimates the total bid amount not to exceed F.S. § 287.017(2), as amended.

The Town of Davie is accepting informal bids until 2:00 p.m . Tuesday, April 9th, 2024, for the following: ITQ# GR-24-22 Dry Fire Well Installation and Abandonment.

Complete bid specifications are enclosed. Any questions pertaining to this specification should be addressed to procurement@davie-fl.gov For security reasons, you must enable JavaScript to view this E-mail address. by Thursday, March 14th, 2024.

All bids should reference the bid name and number listed above must be submitted electronically through www.demandstar.com . A full instructional guide on how to submit documents will be included with this solicitation. The Town will maintain documentation on its own website at https://www.davie-fl.gov/411/Procurement for general public information and posting requirements.

Bids will be opened on or about 2:00 p.m. Wednesday , February 28th, 2024. Any bids received after the specified due date and time will be rejected.

The Town of Davie reserves the right to reject any and/or all bids.

Publication Date/Time:

2/28/2024 12:00 AM

Closing Date/Time:

4/9/2024 2:00 PM

Attachment Preview

ITQ#: GR-24-22

Invitation to Quote (“ITQ”)

Title: Dry Fire Well Installation and Abandonment

Brief Description of Commodity/Service/Project:

New installation of Dry Fire Well including, the abandonment of an existing inoperable dry fire

well if present.

Refer to Exhibit “A” – Scope of Services for complete description of services/product

to be provided.

Quote Deadline & Submittal Information

Time: 2:00PM EST

Date: 21, March 2024

Method of Submittal: Bidders shall submit all bid documents electronically through

www.demandstar.com. A full instructional guide on how to submit documents will be

included with this solicitation. The Town will maintain documentation on its own website at

www.davie-fl.gov/purchasing for general public information and posting requirements.

Late submissions shall not be accepted.

Questions

Questions regarding this solicitation shall be submitted in writing to procurement@davie-

fl.gov no later than 14, March 2024.

Required Forms

All forms included herein are to be completed and returned within the ITQ response, including

the VENDOR REGISTRATION FORM. The Town reserves the right to disqualify firms for

failure to complete/return form(s).

Associated Exhibits

Exhibit “A” – Scope of Services

Vendor Registration

Demandstar Instructions

-----------------------------------------------------------------------------------------------------------------------------

The informal quoting process is used when the Town estimates the total bid amount not

to exceed F.S. § 287.017(2), as amended.

-----------------------------------------------------------------------------------------------------------------------------

Town of Davie

Invitation to Quote (ITQ) – Informal Solicitation

ITQ GENERAL TERMS AND CONDITIONS

Definitions:

“Town” means Town of Davie; “Seller” “Vendor” and

“Contractor” means a business that sells goods and/or

services to Town pursuant to this Invitation to Quote

(“ITQ”).

1) It is the policy of the Town to encourage full and

open competition among all available qualified

vendors. All vendors regularly engaged in the

type of work specified in this ITQ are encouraged

to submit quotes. Vendors may enroll with the

Town to be included on an email list for goods and

services which can be found at www.davie-fl.gov.

ITQs are also posted on www.DemandStar.com

2) Only quotes received as of opening date and time

will be considered timely. Quote and

modifications received after the deadline will be

rejected as late. The Town will not be responsible

in the event that e-mail transmittal fails to deliver

any response by the above referenced deadline.

Late submissions shall not be accepted.

3) The selection of the successful respondent(s)

shall be at the Town’s discretion and shall be

made in a prompt manner after the receipt and

evaluation of all quotation responses. The Town

of Davie reserves the right to reject any and all

submissions, to waive any and all irregularities in

any submission, and to make awards in the best

interest of the Town.

4) Prices quoted and deliveries are to be FOB

Destination and unloaded, unless otherwise

specified in this ITQ, and made during regular

business hours. Inspection and acceptance will

be destination unless otherwise provided. Title

to/or risk of loss or damage to all items shall be

the responsibility of Seller until acceptance by the

Town unless loss or damage results from

negligence by the Town. If the materials or

services supplied to the Town are found to be

defective or to not conform to specifications, the

Town reserves the right to cancel the order upon

written notice to the Seller and return product at

Seller’s expense. “Final acceptance” shall occur

when all items have been received, or all work

has been completed, and accepted by Town, and

Town has authorized final payment to Seller.

5) If delivery/completion dates cannot be met, Seller

shall inform Town immediately. However, such

notice shall not constitute a change to the

delivery/completion terms of the PO unless Town

modifies the PO in writing. If any item is not

received or if any element of the work is not

completed by the date specified, Town, at Town’s

option and without prior notice to Seller, may

either approve a revised date or may cancel the

PO and obtain such goods or work elsewhere.

Seller also shall be liable to Town for

compensatory damages arising from such failure

to timely perform.

6) Any containers, reels, or pallets shipped with

supplies by Seller are to remain the property of

Town unless otherwise agreed in writing.

7) The Town specifically reserves the right to accept

all or any part of the quote, to split the award, to

increase or decrease the quantity to meet

additional or reduced requirements of the Town,

without such change affecting the contract unit

price set forth in the quote form by the Seller.

Seller’s attention is called to the fact that the

estimate of quantities to be furnished under the

specifications is approximate only and not

guaranteed. The Town does not assume any

responsibility that the final quantities shall remain

in strict accordance with the estimated quantities,

nor shall the Seller plead misunderstanding or

deception because of such estimate of quantities.

8) No substitutions, quantity changes, price

increases, etc. shall be made without a written

change order to the PO.

9) Any manufacturer’s names, trade names, brand

names, or catalog numbers used in these

applications are for the purpose of describing and

establishing minimum requirements or level of

quality, standards of performance, and design

required, and are in no way intended to prohibit

the bidding of other manufacturers’ items of equal

material, unless specifications state “NO

SUBSTITUTIONS.”

Seller must indicate any variances to the

specifications, terms, and conditions, no matter

how slight. If variations are not stated in the

Proposal, it shall be construed that the quote fully

complies with the Specifications, Terms and

Conditions.

Seller is required to state exactly what they intend

to furnish; otherwise they shall be required to

furnish the items as specified.

Seller will submit, with their proposal, necessary

data (factory information sheets, specifications,

brochures, etc.) to evaluate and determine the

quality of the item(s) they are quoting.

The Town shall be the sole judge of equality and

its decision shall be final.

10) Unless otherwise specified, all items proposed by

the Seller shall include a warranty covering

services, parts and/or labor for a specified period

of time. The Seller shall submit information on

both manufacturer and dealer warranties, where

Town of Davie

Invitation to Quote (ITQ) – Informal Solicitation

applicable, with the quote submittal. All goods

furnished shall be fully guaranteed by the

successful Seller against factory defects and

workmanship. At no expense to the Town, the

successful Seller shall correct any and all

apparent and latent defects that may occur within

the manufacturer’s standard warranty. Special

conditions dictated in this ITQ may supersede the

manufacturer’s standard warranty.

11) All invoices should be sent to: Town of Davie,

Finance Department, 8800 SW 36th Street,

Davie, FL 33328. In accordance with Florida

State Statutes, Chapter 218, payment will be

made within 45 days after receipt of services and

a proper invoice. The Town cannot make

advance payments, make deposits in advance of

receipt of goods, or pay C.O.D. Sellers should

state any payment discount in the space provided

on the proposal form.

12) The Town of Davie is exempt from payment to its

vendors of State of Florida sales tax and,

therefore, such taxes should not be figured into

the quote. However, this exemption does not

transmit to suppliers to the Town in their (supplier)

purchases of goods or services, used in work or

goods supplied to the Town. Sellers are

responsible for any taxes, sales or otherwise,

levied on their purchases, subcontracts,

employment, etc. An exemption certificate will be

signed where applicable, upon request. The

Town will pay no sales tax.

13) In accordance with Section 2-327 of the Town’s

Code, the Town shall not purchase any goods or

services from any person who is actively

employed by the Town of Davie or from any

business or entity of which the employee or the

employee’s spouse or child is an agent, officer,

partner, director or proprietor or in which they

have a material interest or discretionary authority.

Any such individual or business shall be

disqualified from participating in any bidding

activity for purchases by the Town unless

specifically authorized by action of the Town

Council. Furthermore, all bidders are subject to

follow SECTION 1-19 OF THE BROWARD

COUNTY CODE.

14) Seller agrees to comply, subject to applicable

professional standards, with the provisions of

any and all applicable Federal, State, County

and Town orders, statutes, ordinances, rules

and regulations which may pertain to the

Services required herein, including but not

limited to:

• Equal Employment Opportunity (EEO), in

compliance with Executive Order 11246

as amended and applicable to this

Contract.

• Occupational Safety and Health Act

(OSHA) as applicable to this contract.

• Environmental Protection Agency (EPA),

as applicable to this Contract.

• A person or affiliate who has been placed on

the convicted vendor list following a

conviction for a public entity crime may not

submit a bid on a contract to provide any

goods or services to a public entity, may not

submit a bid on a contract with a public entity

for the construction or repair of a public

building or public work, may not submit bids

on leases of real property to a public entity,

may not be awarded or perform work as a

contractor, supplier, subcontractor, or

consultant under a contract with any public

entity, and may not transact business with any

public entity in excess of the threshold

amount provided in Florida Statutes, Section

287.017, for CATEGORY TWO for a period of

36 months from the date of being placed on

the convicted vendor list.

• Contractor and all subcontractors shall

comply with the Copeland Anti-Kickback

Act (18 U.S.C. 874) as supplemented in

Department of Labor regulations (29 CFR

Part 3). Contractor agrees that no portion of

the bid award will be paid to any employees

of the Town of Davie, its elected officials,

and/or the contractor’s consultants, as a

commission, kickback, reward or gift,

directly or indirectly by the firm or by an

officer of the firm.

• Seller and any subcontractors performing

work in connection with this contract shall

provide equal opportunity for employment

because of race, religion, color, age, sex,

national origin, sexual preference,

disability or marital status. The aforesaid

provision shall include, but not be limited

to, the following: employment, upgrading,

demotion or transfer, recruitment

advertising; layoff or termination; rates of

pay or other forms of compensation; and

selection for training, including

apprenticeship. Seller agrees to post in a

conspicuous place available for

employees and applicants for

employment, such notices as may be

required by the Dade County Fair Housing

and Employment Commission, or other

authority having jurisdiction over the Work

setting forth the provisions of the

nondiscrimination law.

Town of Davie

Invitation to Quote (ITQ) – Informal Solicitation

• “Conflicts of Interest” Section 1-19 of the

County Code, and Ordinance 2011-19.

• Florida Building Code (FBC).

Notwithstanding any other provision herein,

Seller shall not be required pursuant to the

contract to take any action or abstain from

taking any action if such action or abstention

would, in the good faith determination of the

Seller, constitute a violation of any law or

regulation to which Seller is subject, including,

but not limited to, laws and regulations requiring

that Seller conduct its operations in a safe and

sound manner.

15) Local Preference:

(a) Definitions. Local Davie Vendor. A "local Davie

vendor" shall mean a person or business entity which

has maintained a permanent place of business with

full-time employees within the Town limits for a

minimum of six (6) months prior to the date of

issuance of a bid or proposal solicitation. The

permanent place of business may not be a post office

box or a residence. The business location must

actually distribute goods or services from that

location. In addition, the business must have a current

business tax receipt from the Town of Davie and have

an address that the U.S. Postal Service recognizes as

being a Davie address to be eligible.

Local Broward County Vendor. A "local Broward

County vendor" shall mean a person or business

entity which has maintained a permanent place of

business with full-time employees within the Broward

County limits for a minimum of six (6) months prior to

the date of issuance of a bid or proposal solicitation.

The permanent place of business may not be a post

office box or a residence. The business location must

actually distribute goods or services from that

location. In addition, the business must have a current

business tax receipt from the Broward County or the

city within Broward County where the business

resides and have an address that the U.S. Postal

Service recognizes as being a Broward County

address to be eligible.

Bid. A bid shall be any competitive solicitation by

specification officially posted by the Town of Davie

Procurement staff on the Town's website where the

award is determined by the lowest responsible and

responsive bidder

Proposal. A proposal shall be any competitive

solicitation by request for proposal (RFP) officially

posted by the Town of Davie Procurement staff on the

Town's website where the award is determined by

qualifications.

(b) Process.

(1) Competitive bid. For bid evaluation purposes,

vendors that meet the definition of "local Davie

vendor" as detailed above shall be given a five (5)

percent evaluation credit. This shall mean that if a

"local Davie vendor" submits a bid/quote that is within

five (5) percent of the lowest price submitted by any

vendor, the "local Davie vendor" shall have an option

to submit another bid which is at least one (1) percent

lower than the lowest responsive bid/quote. If the

"local Davie vendor" submits a bid which is at least

one (1) percent lower than that lowest responsive

bid/quote, then the award will go to the "local Davie

vendor." If not, the award will be made to the vendor

that submits the lowest responsive bid/quote. If the

lowest responsive and responsible bidder is a "local

Davie vendor," the award will be made to that vendor

and no other bidders will be given an opportunity to

submit additional bids as described herein.

For bid evaluation purposes, vendors that meet the

definition of "local Broward County vendor" as

detailed above shall be given a two and one-half (2.5)

percent evaluation credit. This shall mean that if a

"local Broward County vendor" submits a bid/quote

that is within two and one-half (2.5) percent of the

lowest price submitted by any vendor, the "local

Broward County vendor" shall have an option to

submit another bid which is at least one (1) percent

lower than the lowest responsive bid/quote. If the

"local Broward County vendor" submits a bid which is

at least one (1) percent lower than that lowest

responsive bid/quote, then the award will go to the

"local Broward County vendor." If not, the award will

be made to the vendor that submits the lowest

responsive bid/quote. If the lowest responsive and

responsible bidder is a "local Davie vendor", the

award will be made to that vendor and no other

bidders will be given an opportunity to submit

additional bids as described herein.

If there is a "local Davie vendor" and a "local Broward

County vendor" participating in the same bid

solicitation and both vendors qualify to submit a

second bid as detailed above, the "local Davie

vendor" will be given first option. If the "local Davie

vendor" cannot beat the lowest bid received by at

least one (1) percent, an opportunity will be given to

the "local Broward County vendor." If the "local

Broward County vendor" cannot beat the lowest bid

by at least one (1) percent, then the bid will be

awarded to the lowest bidder regardless of

geographic location of the business.

Town of Davie

Invitation to Quote (ITQ) – Informal Solicitation

If multiple "local Davie vendors" submit bids/quotes

which are within five (5) percent of the lowest

bid/quote, then all vendors will be asked to submit a

"best and final offer (BAFO)." The award will be made

to the "local Davie vendor" submitting the lowest

BAFO providing that that BAFO is at least one (1)

percent lower than the lowest bid/quote received in

the original solicitation. If no "local Davie vendor" can

beat the lowest bid/quote by at least one (1) percent,

then the process will be repeated with all "local

Broward County vendors" who have submitted a

bid/quote which is within two and one-half (2.5)

percent of the lowest bid/quote. If no "local Davie

vendor" and no "local Broward County vendor" can

submit a BAFO that is at least one (1) percent lower

than the lowest bid/quote submitted in the original

solicitation, the award will be made to the lowest

responsive bidder regardless of geographic location

of the business.

"local Davie vendor" and "local Broward County

vendor" shall be a criterion for award in any request

for proposal unless specifically exempted by the Town

Administrator or the Town Council.

(d) Exceptions.

(1) No "local vendor" preference will be included in

any competitive solicitation where the Town is the

lead agency for the Southeast Florida Cooperative

Purchasing Group.

(2) Utilization of a state or other agency contract.

(3) State or Federal law prohibits the use of local

preference.

(4) The work is funded in whole or in part by a

governmental entity where the laws, rules, regulations

or policies prohibit the use of local preferences.

(5) Sole source or single source purchases.

(6) The "local vendor" is either non-responsive or

non-responsible.

(7) All bids submitted exceed the budget amount for

the project.

(8) Emergency purchases.

(9) The Town Administrator and/or the Town

Council may exempt any competitive solicitation from

the local vendor preference.

16) Under the terms of the Florida Right-to-Know

Law (Chapter 442, Florida Statutes), all suppliers

of products deemed to be toxic in substance, as

indicated in the State of Florida Substance List,

are required to submit a Safety Data Sheet (SDS)

for each substance as a condition of award by the

Town.

17) Seller shall not assign, transfer, hypothecate, or

otherwise dispose of this contract, including any

rights, title or interest therein, or its power to

execute such contract to any person, company or

corporation without the prior written consent of

the Town and Town’s approval. The Town shall

have the ability to assign or transfer this

agreement in the event the Town of Davie Utilities

Department is acquired by another entity. The

Town shall provide notice to the successful

Bidder.

18) The Procurement Division may issue an

addendum in response to any inquiry received

prior to the ITQ deadline, which changes, adds to

or clarifies the terms, provisions or requirements

of the solicitation. The Seller should not rely on

any representation, statement or explanation,

whether written or verbal, other than those made

in this ITQ solicitation document or in any

addenda issued. Where there appears to be a

conflict between this ITQ and any addenda, the

last addendum issued shall prevail. It is the

Seller’s responsibility to ensure receipt of all

addenda and any accompanying documents.

Seller shall acknowledge receipt of any formal

Addenda by signing the addendum and including

it with their quote.

19) The using department will make a

recommendation based upon the lowest

responsive and responsible Seller whose quote

conforms to the ITQ and is most advantageous to

the Town. If lowest fails to comply, then the

second will be called upon, and so on.

The Town reserves the right to accept and award

item by item, and/or by group, or in the

aggregate, unless the Seller qualifies his quote

by specified limitations.

One or more Sellers may be designated as

approved Primary or Secondary Vendor(s) for the

delivery of material and/or services from this

contract through the effective period of the award.

In any situation where obtaining services from the

Primary Vendor(s) is not in the best interest of the

Town, or the vendor cannot deliver material

and/or services within 24 hours of date required,

or on an emergency basis, staff may obtain

services from the Secondary Vendor(s).

Successful Seller shall be notified in writing of

award. Delivery of materials and/or services shall

be performed upon receipt by successful Seller

of a numbered, signed purchase order.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

ITQ-GR-24-22 Dry Fire Well Installation Abandonment

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also