ITQ 2026-14 Christmas Trees

CITY OF JOHNSON CITY
PURCHASING DEPARTMENT
Invitation to
209 WATER STREET
JOHNSON CITY, TN 37601 Quote
PHONE 423-975-2715 FAX: 423-975-2712
purchasing@johnsoncitytn.org
DATE QUOTE NOT LATER THAN PROJECT TIMEFRAME: TIMEFRAME PROPOSED:
8/3/2026 8/14/26 BY END OF DAY ASAP
ITQ# 2026-14 Christmas Trees
QUOTE RESPONSE MUST BE SUBMITTED
WE QUOTE YOU AS BELOW
TO: City of Johnson City Purchasing Office
REPLY VIA MAIL, EMAIL, FAX OR ON-LINE Company Name: ___________________________________________
purchasing@johnsoncitytn.org
ELECTRONIC RESPONSES: Click Here ADDRESS: ___________________________________________
DEPARTMENT CONTACT (for inquiries only): ___________________________________________
Jeremy Jones 423-434-5784 PHONE: ___________________________________________
jjones@johnsoncitytn.org
F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED. *BY: (SIGNATURE) _________________________________________
BASE YOUR QUOTATION ON THE TERMS AND NAME TYPED: _________________________________________
CONDITIONS INCLUDED AND/OR PRINTED HEREON. OFFICAL TITLE: _________________________________________
TERMS: NET 30 DAYS QUOTATION DATE: ________________________________________
ANTICIPATED RECOMMENDATION DATE: EMAIL ADDRESS:___________________________________________
QUOTE ON THIS FORM AS BELOW:
QUANTITY DESCRIPTION TOTAL
Christmas trees - 10'-12' height with no root ball attached per the
188
attached price sheet and specifications which are an integral part of
this quote
Project or delivery location:
King Commons Park (94 trees)
112 Commerce St.
Johnson City, TN 37604
and
Fonders Park (94 trees)
225 Commerce St.
Johnson City, TN 37604
Vendor's past performance may be a consideration in the awarding of this contract
*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms &
Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran
Divestment Act (#16) and associated documents relating to this quote and will furnish items as specified if this quote is accepted.

CHRISTMAS TREES FOR CITY OF JOHNSON CITY (2026)
SUMMARY
The City of Johnson City is seeking competitive bids for the procurement of 188 Christmas trees.
Vendors may bid on multiple species; however, the City will select only one species for the final
contract.
SPECIFICATIONS
All trees must adhere to US Premium Grade standards with the following specific requirements:
* Quantity: 188 trees.
* Height: 10' - 12' (cut, no root ball).
* Handle Length: 12" - 14" (specific deviation from standard grades).
* Compliance: Must meet all other criteria outlined in the "United States Standards for Grades of
Christmas Trees."
DELIVERY & LOGISTICS
* Delivery is highly preferred but not mandatory.
* If delivery is offered, the cost must be listed under the "Total Price w/ Delivery" column
* All trees to be delivered on open bed truck, unloading to be provided by City of Johnson City.
* Scheduling:
Qty Date Time Location
94 11/16/2026 8:30 - 9:30am King Commons Park
112 Commerce St. Johnson City TN
37604
94 11/17/2026 8:30 - 9:30am Founders Park
225 Commerce St. Johnson City TN
37604
* Please list any specific requirements related to pick up, loading, vehicle, trailer, etc. if delivery is
not provided.
EVALUATION & AWARD CRITERIA
The City will award the contract to the bidder who provides the best overall value, as determined by the
highest total score on the "2026 Christmas Tree Evaluation Form".
The evaluation factors include:
1. Tree Species
2. Total Price
3. Vendor Past Performance
4. Vendor Proximity
5. Inclusion of Delivery
BID AMOUNTS:

Note: Bids will only be accepted for the full quantity of 188 trees per species.
Rank Species Unit Qty Total Delivery Delivery Grand
Price Included Price Total
1. Noble Fir $ X 188 = $ Yes / No $ $
2. Nordmann Fir $ X 188 = $ Yes / No $ $
3. Turkish Fir $ X 188 = $ Yes / No $ $
4. Fraser Fir $ X 188 = $ Yes / No $ $
5. Korean Fir $ X 188 = $ Yes / No $ $
6. Concolor (White) Fir $ X 188 = $ Yes / No $ $
7. Canaan Fir $ X 188 = $ Yes / No $ $
8. Blue Spruce $ X 188 = $ Yes / No $ $
9. Black Hills Spruce $ X 188 = $ Yes / No $ $
10. Scotch Pine $ X 188 = $ Yes / No $ $
11. White Fir $ X 188 = $ Yes / No $ $
12. Douglas Fir $ X 188 = $ Yes / No $ $
13. Grand Fir $ X 188 = $ Yes / No $ $
14. Balsam Fir $ X 188 = $ Yes / No $ $
15. Red Fir $ X 188 = $ Yes / No $ $
16. White Spruce $ X 188 = $ Yes / No $ $
17. Red Pine $ X 188 = $ Yes / No $ $
18. Virginia Pine $ X 188 = $ Yes / No $ $
19. Monterey Pine $ X 188 = $ Yes / No $ $
20. Eastern Red Cedar $ X 188 = $ Yes / No $ $
21. White Pine $ X 188 = $ Yes / No $ $
22. Arizona Cypress $ X 188 = $ Yes / No $ $
23. Carolina Sapphire $ X 188 = $ Yes / No $ $
24. Leyland Cypress $ X 188 = $ Yes / No $ $
25. Murray Cypress $ X 188 = $ Yes / No $ $
26. Green Giant $ X 188 = $ Yes / No $ $
Cypress

INSPECTIONS
The City reserves the right to inspect all goods for compliance with specifications and to accept or reject
based on these inspections.
Vendor shall allow for a minimum of three (3) viewings / inspections of trees as follows:
1st: Onsite - Within one (1) week after award of bid
2nd: Onsite - Within three (3) weeks prior to pickup / delivery date
3rd: Final inspection of all trees within five (5) days receipt and promptly provide the vendor
with documentation of any observed defects
PRICE REDUCTION FOR NON-CONFORMITY
For trees received that do not conform with specifications the City may at its sole discretion utilize one
of the following options:
a) Accept any number of trees with no reduction in price paid or replacement required
b) Accept any number of trees with a reduction in price paid for each tree according to its
individual grading and / or total height as follows:
1. Grade 51.3087 U.S. No. 1: Per unit bid price less 20%
2. Grade 51.3088 U.S. No. 2: Per unit bid price less 35%
3. Grade 51.3089 Culls: Trees failing to meet the requirements of U.S. No. 2 grade or
above shall not be accepted
4. Total Height 51.3090 of 9'0" - 9'11" total height: Per unit bid price less 20%
5. Total Height 51.3090 of 8'0" - 8'11" total height: Per unit bid price less 35%
6. Total Height 51.3090 of < 8'0": Trees less than 8'0" shall not be accepted
d) Reject any number of trees and require their replacement with a tree meeting specifications
e) Reject any number of trees with no replacement required and reduce total contract amount by
the per unit price for each tree rejected
In the event of a vendor default with no acceptable remedy provided, the City of Johnson City reserves
the right to terminate the portion of the contract for trees not provided and acquire replacement from
another source. The vendor will be liable to the City for any excess costs for those trees above the
previously accepted contract price.

2026 Christmas Tree Evaluation Form
(To Be Completed by City of Johnson City Staff)
Vendor: ______________________________________________
Tree Species: ______________________________________________
Criteria Value Score Calculation Methodology Weight Score
Species (Rank
1-26) 10 - (0.36 * (Rank - 1)) 30%
Total Price
w/ Delivery (Vendor's Bid Price / Lowest Bid Price) x 10 30%
Past
Performance 0-10 (subjective); No history=5 20%
< 100 miles: 10
Proximity 101 and 1000 miles: 10-((distance-100)/90)
(Miles) >1000mi: 0 10%
Delivery Yes: 10
Included No: 0 10%
Total Score: _____________