ITQ 2026-03 Bowser Ridge Mowing

Agency:	City of Johnson City
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Mar 26, 2026
Due Date:	Apr 1, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF JOHNSON CITY

PURCHASING DEPARTMENT

209 WATER STREET

JOHNSON CITY, TN 37601

PHONE 423-975-2715 FAX: 423-975-2712

purchasing@johnsoncitytn.org

Invitation to

Quote

DATE

3/25/2026

QUOTE NOT LATER THAN

4/1/26 BY END OF DAY

PROJECT TIMEFRAME:

TIMEFRAME PROPOSED:

ASAP

ITQ# 2026-03 Bowser Ridge Mowing

QUOTE RESPONSE MUST BE SUBMITTED

TO: City of Johnson City Purchasing Office

REPLY VIA MAIL, EMAIL, FAX OR ON-LINE

purchasing@johnsoncitytn.org

Company Name:

WE QUOTE YOU AS BELOW

___________________________________________

ELECTRONIC RESPONSES: Click Here

DEPARTMENT CONTACT (for inquiries only):

Jim Culbert 423.232.5961

ADDRESS:

PHONE:

___________________________________________

jculbert@johnsoncitytn.org

F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED.

*BY: (SIGNATURE) _________________________________________

BASE YOUR QUOTATION ON THE TERMS AND

NAME TYPED: _________________________________________

CONDITIONS INCLUDED AND/OR PRINTED HEREON. OFFICAL TITLE: _________________________________________

TERMS: NET 30 DAYS

ANTICIPATED RECOMMENDATION DATE:

QUOTATION DATE: ________________________________________

EMAIL ADDRESS:___________________________________________

QUANTITY

QUOTE ON THIS FORM AS BELOW:

DESCRIPTION

TOTAL

Provide all materials, equipment, and labor for litter collection

and mowing of approximately 52 acres at Bowser Ridge and

approximately 4 acres at the model airplane air field as per

attached specification.

Spring Mowing:

Summer Mowing:

Fall Mowing/Bush Hogging:

$_________________________

Total

Complete and return the attached insurance forms with your

submittal.

Site visit recommended. Contact Jim Culbert 423-232-5961

jculbert@johnsoncitytn.org to arrange a visit.

$_________________________

This will be a three (3) year contract subject to annual renewal

provided all terms, conditions and prices remain the same and

vendor is in agreement. The City reserves the right to re-quote at

the end of any one year period.

Vendor's past performance may be a consideration in the awarding of this contract

*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms &

Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran

Divestment Act (#16) and associated documents relating to this quote and will furnish items as specified if this quote is accepted.

March 25, 2026

City of Johnson City

Risk Management Department

Mowing Specifications - Bowser Ridge

1. Description

Bowser Ridge is a State permitted closed municipal landfill. It is located off of Lancaster Road, in

Washington County, Tennessee. There are gas monitoring wells and vents on the property. The mowable

area is approximately 52 acres, with slopes extending from a gravel access road to the top of property. In

addition to the main landfill location, there is a model airplane air field containing more or less 4 to 7 acres.

See attached sheet detailing approximate locations.

A mowing cycle shall be one complete litter collection and mowing of the areas designated within this

proposal. The mowing season for this year will be One (1) spring, One (1) summer and One (1) fall Bush

Hogging / Mowing.

2. Site Visit

Site visit recommended. Contact Jim Culbert 423-232-5961 jculbert@johnsoncitytn.org to arrange; the

hours that the property is open for visiting are Tuesday –Thursday 8:00 - 4:00.

3. General

All litter collection and mowing shall be performed to the satisfaction of the City Environmentalist. Litter

pickup shall be performed immediately prior to or concurrently with mowing. All trash and litter shall be

picked up, removed from the site and properly disposed of by the contractor. The contractor must make

every effort to avoid mowing over any trash. Should a contractor mow over trash, he must complete a

thorough clean up of the area immediately. The height of the mowing shall be between 8-10 inches.

The contractor shall mow all the areas that are designated as mowable acres, including behind all

guardrails, gas vents and exercise extreme care not to damage pipes, utilities etc. within the mowed areas.

The Contractor shall mow as close as practical to all fixed objects. Weed eating shall be completed around

the monitoring wells and other vent pipes. Be aware wells have a tendency to harbor bees’ nests. Beware

of the Monitoring Wells. If wells are hit, or damaged, please notify the City so repairs can be made. Vendor

is to ensure PVC wells are in proper order upon completion of mowing. The slopes shall be mowed with

a track type mowing system, (such as a rubber track skid steer with a Bush Hog attachment), to

prevent rutting. All mowing shall be bush hogging.

4. Work Requirements

The contractor shall furnish all labor, supervision, equipment, and materials to safely and properly perform

the litter collection and mowing operation.

5. Damage to Property

The Contractor shall carry on his operation in such a manner that he does not damage the existing ground

areas, trees, guardrails, utilities, gas piping vents, delineators or other structures. The Contractor shall not

mow during wet conditions where turf damage or ruts would occur. The Contractor shall notify the City of all

wet areas that are encountered while mowing. If damaged property resulting from the Contractor’s

operations has to be repaired or replaced by the City, the cost of such work shall be deducted from monies

due the Contractor.

The Contractor shall take the necessary precautions to prevent damage to passing vehicles and to both

public and private property. This shall include, but is not limited to trees, shrubs, fences, mailboxes,

structures. Payment of invoices may be withheld until damaged property has been repaired or replaced.

The Contractor shall respond to all claims of damage from the public within 72 hours after notification of

damage. Failure to settle claims for damages in a timely manner may result in actions by the City to

preclude the Contractor from performing work on future projects.

6. Liability Insurance

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The contractor shall further provide for public protection by carrying insurance coverage of the type and

amount shown on these bid documents. The attached Insurance Checklist (which includes a section for

the Insurance agent to fill-out) and General Contract Form must be completed and returned with the bid

package. Successful vendor shall provide certificate of insurance, as specified, prior to contract award.

The liability insurance policy shall be maintained for the duration of the project. The parties hereby agree

that failure to maintain liability insurance shall constitute a material breach of the agreement. The

Contractor shall provide the City proof of a new policy prior to expiration of the current policy. The

Contractor shall be considered in default at any time this insurance is canceled, terminated or allowed to

expire prior to completion of the contract. The Contractor shall give the City thirty (30) days written notice

of their insurance carrier’s intent to terminate the policy.

7. Request for Payment

The contractor shall prepare a written invoice to be submitted after each mowing event. The invoice shall

list the mowing event for which payment is requested, the start and finish dates for the event, the unit cost,

and the total amount due. The invoice must be signed by an authorized agent for the Contractor. Invoices

may be delivered to the Public Works Engineering offices or mailed to the City of Johnson City, P.O. Box

2150, Johnson City TN 37605 ATTN: City Environmentalist. Payment will be made in about 30 days

following the receipt of invoice.

8. Basis of Payment

Invoices will be paid for at the contract unit price per event for actual work done.

9. Contract Award

Award of contracts shall be on the basis of the lowest total.

10. Termination of Contract

a. City

Periodic inspections of mowed areas shall be made by the City to confirm contractor compliance with

mowing and trimming requirements. The City reserves the right to terminate any contract entered into

subsequent to this solicitation when, in the opinion of the City Environmentalist, the contractor has

failed to perform satisfactorily any portion of the requirements stipulated under these specifications.

Any such termination will be subject to written notification by the city wherein the reasons for

termination shall be plainly stated.

b. Contractor

Upon 30 day written advance notice, the contractor may terminate their contract with the City. Failure

to provide written notice as stated will result in delay or possible withholding of final payment until such

time as the City is able to complete the usual process of soliciting a replacement contractor and

determining the extent of costs incurred, if any, from such failure.

11. Contract Renewal

This contract shall be for a three (3) year period from the date of the purchase order subject to annual

renewal provided all terms, conditions and prices remain the same and vendor is in agreement. The

City reserves the right to re-quote at the end of any one year period. Prices are to be firm for the term of

the contract.

INSURANCE CHECKLIST

(Mowing/Trimming/Litter Collection- Bowser Ridge Mowing)

REQUIRED COVERAGE (marked by “x”)

MINIMUM LIMITS

X 1. Worker’s Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee

and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit

X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million

annual aggregate

X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $500,000 BI/PD each accident, Uninsured Motorist

X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate

8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage and Personal Injury

9. Per Project Aggregate

10. Professional Liability

a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim

c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist

13. Motor Cargo Insurance

14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence

15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision

16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract

20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent

X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to

action. Worker’s Compensation and/or non-payment of premium - notification may be 10 days prior to action.

X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker’s Compensation and

Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. on-going & completed operations;

please submit copy of endorsement. (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson City,

TN 37605. Email: purchasing@johnsoncitytn.org.)

X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.

25. OTHER INSURANCE REQUIRED: __________________________________________________________________

INSURANCE AGENT'S STATEMENT:

I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the

areas marked with the exception of the following numbers:

_____ _____ _____ _____ _____ _____ Comments: _______________________________________________

Is Professional Liability excluded under General Liability? Yes_____ No_____

Is Contractual Liability excluded under Comm. General Liability?

Yes_____ No_____

Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____

Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________

AGENCY NAME: ________________________________

AUTHORIZED SIGNATURE: ______________________________

Date: ______________________________

CONTRACTOR’S STATEMENT:

I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.

CONTRACTOR’S NAME: ______________________________

Date: _____________________________

Bid Number: ________________

AUTHORIZED SIGNATURE: ___________________________

AUTHORIZED (Printed):

Bid or Project Name: _____________________________________________

This form and the General Contract Form must be signed and returned with the bid package (if

applicable). The Certificate of Insurance must be provided to Purchasing prior to contract award.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

ITQ 2026-03 Bowser Ridge Mowing

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