ITN2025-09NCSA Snack Vending Services

SUBMIT OFFER TO:
University of Central Florida
Via Bonfire Web Portal
UNIVERSITY OF CENTRAL FLORIDA
www.procurement.ucf.edu INVITATION TO NEGOTIATE
https://ucfprocurement.bonfirehub.com/opportunities/230545
Your submission must be uploaded, submitted, and
Contractual Services
finalized prior to the closing time on May 6, 2026 @ 2:00
PM EST. We strongly recommend that you give yourself
Acknowledgement Form
sufficient time and at least ONE (1) day before the
closing time to begin the uploading process and to
finalize your submission. See Appendix 3 for submittal
instructions.
Page 1 of 47 Pages OFFERS WILL BE OPENED May 6, 2026 @ 2:00 PM EST ITN NO. 2025-09NCSA
and may not be withdrawn within 120 days after such date and time.
UNIVERSITY ADVERTISING DATE: ITN TITLE: Snack Vending Services
April 8, 2026
FEDERAL EMPLOYER IDENTIFICATION NUMBER
SUPPLIER NAME REASON FOR NO OFFER:
SUPPLIER MAILING ADDRESS
CITY - STATE - ZIP CODE
P OS T I N G OF P R O P OS A L
T ABULAT IONS
AREA CODE TELEPHONE NUMBER Proposal tabulations with intended award(s) will be
posted for review by interested parties on the
Procurement Services solicitation webpage and will
remain posted for a period of 72 hours. Failure to file a
FAX:
protest in accordance with BOG regulation 18.002 or
failure to post the bond or other security in accordance
EMAIL:
with BOG regulation 18.003 shall constitute a waiver
of protest proceedings.
I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting an offer
for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of
this offer and certify that I am authorized to sign this offer for the Supplier and that the Supplier is in compliance with all requirements of the
Invitation To Negotiate, including but not limited to, certification requirements. In submitting an offer to an agency for the State of Florida, the
Supplier offers and agrees that if the offer is accepted, the Supplier will convey, sell, assign or transfer to the State of Florida all rights, title
and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of
Florida for price fixing relating to the particular commodities or services purchased or acquired by the state of Florida. At the State's discretion,
such assignment shall be made and become effective at the time the procurement agency tenders final payment to the Supplier.
GENERAL CONDITIONS
1. SEALED OFFERS: All offer sheets and this form must be executed and
submitted as specified in Section 2.6. Offer prices not submitted on any
attached price sheets when required shall be rejected. All offers are subject AUTHORIZED SIGNATURE (MANUAL)
to the terms and conditions specified herein. Those which do not comply with
these terms and conditions are either automatically rejected with respect to
non-compliance with non-negotiable terms and conditions or may be
rejected, at UCF's sole discretion, with respect to any other terms and AUTHORIZED NAME (TYPED)
conditions.
2. EXECUTION OF OFFERS: Offers must contain a manual signature of
the representative authorized to legally bind the Respondent to the TITLE
provisions herein. Offers must be typed or printed in ink. Use of erasable ink
is not permitted. All corrections to prices made by the Supplier are to be
initialed.
CONTACT NUMBER
3. NO OFFER SUBMITTED: If not submitting an offer, respond by
returning only this offer acknowledgment form, marking it "NO OFFER," and
explaining the reason in the space provided above. Failure to respond
without justification may be caused for removal of the company's name from
the solicitation mailing list. NOTE: To qualify as a respondent, the Supplier
must submit a "NO OFFER" and it must be received no later than the stated
offer opening date and hour.

4. PRICES, TERMS AND PAYMENT: Firm prices shall be negotiated and
include all services rendered to the purchaser.
(a) TAXES: The State of Florida is a tax-immune sovereign and exempt from
the payment of all sales, use and excise taxes
Invitation to Negotiate Acknowledgment Form (revised 4/7/25)
(b) DISCOUNTS: Cash discount for prompt payment shall not be considered
in determining the lowest net cost for offer evaluation purposes.
(c) MISTAKES: Proposers are expected to examine the conditions, scope of
work, offer prices, extensions, and all instructions pertaining to the services
involved. Failure to do so will be at the Proposer's risk.
(d) INVOICING AND PAYMENT: All Suppliers must have on file a properly
executed W-9 form with their Federal Employer Identification Number prior to
payment processing.
Suppliers shall submit properly certified original invoices to:
kNEXT
3544 Perseus Loop #160975
Orlando, Florida 32816
Invoices for payment shall be submitted in sufficient detail for a proper pre-audit
and post audit. Prices on the invoices shall be in accordance with the price
stipulated in the contract at the time the order is placed. Invoices shall reference
the applicable contract and/or purchase order numbers. Invoices for any travel
expenses shall be submitted in accordance with the State of Florida travel rates
at or below those specified in Section 112.061, Florida Statutes and applicable
UCF policies.
Final payment shall not be made until after the contract is complete unless the
University has agreed otherwise.
Interest Penalties: Supplier interest penalty payment requests will be reviewed
by the UCF Supplier ombudsman whose decision will be final.
Supplier Ombudsman: A Supplier ombudsman position has been established
within the UCF Division of Finance. It is the duty of this individual to act as an
advocate for Suppliers who may be experiencing problems in obtaining timely
payments(s) from the University of Central Florida. The Supplier ombudsman
can be contacted at (407) 882-1082 or by mail at the address in paragraph 4(d)
above.
The ombudsman shall review the circumstances surrounding non-payment to
determine if an interest payment is due, the amount of the payment; and shall
ensure timely processing and submission of the payment request in accordance
with University policy.
5. The Board of Trustees may not request documentation of or consider a
Supplier's social, political, or ideological interests when determining if the Supplier
is a responsible Supplier. Additionally, the Board of Trustees may not give
preference to a Supplier based on Supplier's social, political, or ideological
interests.

UNIVERSITY OF CENTRAL FLORIDA
INVITATION TO NEGOTIATE (ITN) NUMBER 2025-09NCSA
FOR
SNACK VENDING SERVICES

TABLE OF CONTENTS
1.0 INTRODUCTION
1.1 Statement of Objective......................................................
1.2 Contract Award...............................................................
1.3 UCF Environment............................................................
2.0 GENERAL CONDITIONS
2.1 Authorized UCF Representative/Public Notices/UCF Discretion....
2.2 Approximate Calendar of Events..........................................
2.3 Respondent Communications and/or Inquiries..........................
2.4 Respondent Conference and Site Visit..................................
2.5 Written Addenda.............................................................
2.6 Offer Due/Proposal Opening Date.......................................
2.7 Section Not Used............................................................
2.8 Evaluation Criteria and Selection Process...............................
2.9 Posting of Recommended Selection.......................................
2.10 Offer Validity Period........................................................
2.11 Disposition of Offers/Florida Public Records Law Compliance.......
2.12 Economy of Presentation...................................................
2.13 Restricted Discussions/Submissions.......................................
2.14 Verbal Instructions Procedure.............................................
2.15 State Licensing Requirements.............................................
2.16 Parking........................................................................
2.17 Definitions.....................................................................
2.18 Procurement Rules...........................................................
2.19 Force Majeure................................................................
2.20 Limitation of Remedies, Indemnification, and Insurance.............
2.21 Term of Contract............................................................
2.22 Cancellation/Termination of Contract............................................
2.23 Assignment and Amendment of Contract................................
2.24 Independent Parties..........................................................
2.25 Performance Investigations................................................
2.26 Records........................................................................
2.27 Public Records...............................................................
2.28 Public Records, Service Contracts, Compliance 119.0701, FS
2.29 Severability...................................................................
2.30 Notices........................................................................
2.31 Governing Law and Venue.................................................
2.32 Liaison........................................................................
2.33 Subcontracts..................................................................
2.34 Employment of UCF Personnel............................................
2.35 Conflict of Interest...........................................................
2.36 Equal Opportunity Statement..............................................
2.37 Waiver of Rights and Breaches............................................
2.38 Headings Not Controlling...................................................
2.39 Employee Involvement/Covenant Against Contingent Fees..........
2.40 Employment of Aliens......................................................
2.41 Site Rules and Regulations.................................................
2.42 Travel Expenses..............................................................

2.43 Annual Appropriations......................................................
2.44 Taxes...........................................................................
2.45 Contractual Precedence.....................................................
2.46 Use of Contract by Other Government Agencies........................
2.47 Public Entity Crimes.........................................................
2.48 Work for Hire................................................................
2.49 Export Control...............................................................
2.50 Nonnegotiable Conditions and Requirements...........................
2.51 Revised Quantities...........................................................
2.52 Family Educational Rights and Privacy Act ..............................
2.53 Smoke Free Policy...........................................................
2.54 UCF Policies .................................................................
2.55 Contact with Minor Children............................................. .
2.56 Reporting of Child Abuse..................................................
2.57 Secure Handling of UCF Data.............................................
2.58 Employee Background Checks............................................
2.59 E-Verify.....................................................................
3.0 REQUIRED OFFER FORMAT
3.1 Introduction...................................................................
3.2 Respondent/Offer Sections..................................................
4.0 OTHER REQUIREMENTS .............................................
ATTACHMENT A FINANCIAL OFFER
ATTACHMENT B PRODUCT PRICING
ATTACHMENT C CURRENT MACHINE LOCATIONS
APPENDIX I TERMS AND CONDITIONS
APPENDIX II COMPLIANCE AND CERTIFICATION OF GOOD STANDINGS
APPENDIX III EUNA SUBMISSION INSTRUCTIONS FOR SUPPLIERS

1.0 INTRODUCTION
1.1 Statement of Objective
The objective of this Invitation to Negotiate (ITN) is to enable the University of Central Florida
(UCF) to enter into an agreement with a Supplier to provide snack food, hot coffee and hot
beverage vending services for the main campus, and at other campuses as directed by the
University, as described herein. The snack Supplier will provide a variety of snacks, including
traditional items and healthy options, milk, hot coffee, hot beverages, and ice cream products.
Specifically, this Contract provides for the non-exclusive rights and obligations for snack food
and hot coffee and hot beverage vending services.
Facilities / Locations
Supplier is to provide vending services at the following facilities/locations described below:
UCF Main Campus (including UCF occupied spaces within the Central Florida
Research Park)
* Rosen School of Hospitality
* UCF Academic Health Sciences Campus (located in Lake Nona)
* UCF Downtown Campus
The Successful Respondent, if any, will enter into a contract with UCF that provides for the
performance of all terms and conditions set forth in this ITN, unless UCF has agreed to accept
or negotiate certain terms and conditions, as described in Section 2.3. Non-negotiable terms
and conditions (as indicated in Appendix I) must always be performed by the Respondent.
1.2 Contract Award
UCF intends to award a contract or contracts resulting from this solicitation to the responsible
Respondent(s) whose offer(s) represent the best interest to UCF, after evaluation in accordance
with the criteria in this solicitation. The Contract will include this solicitation document and the
Successful Respondent's proposal and all the terms and conditions found in any resulting
contract. A sample of UCF's standard terms and conditions can be viewed at
https://procurement.ucf.edu. The Contract will also incorporate any clarifications and, if
negotiations are conducted, any additional terms and conditions that are negotiated.
A. UCF may reject any or all offers if such action is in UCF's best interest.
B. UCF reserves the right and sole discretion to reject any offer at any time on grounds that
include, but are not limited to, the Respondent's offer being found to be nonresponsive,
incomplete, or irregular in any way, or when the Respondent's offer is not in UCF's best
interest.
C. UCF may waive informalities and minor irregularities in offers received.
D. UCF reserves the right to award a contract without negotiations. Therefore, the Respondent's
initial offer should contain the best terms from a cost or price and technical standpoint.
E. UCF reserves the right to conduct negotiations with the proposer(s) whose offer may be
deemed in the best interest of the university.
F. UCF reserves the right to make an award on any item for a quantity less than the quantity
offered, at the unit cost or prices offered, unless the respondent specifies otherwise in the
offer.
G. UCF reserves the right to make multiple awards if, after considering the additional
administrative costs, it is in UCF's best interest to do so.

H. UCF is not obligated to make an award under or as a result of this solicitation.
1.3 UCF Environment
The UCF Main Campus is 13 miles east of downtown Orlando and adjacent to one of the top
research parks in the nation. The university also has a fully accredited College of Medicine,
founded in the Medical City at Lake Nona.
With more than 69,000 students, UCF is the second-largest university by enrollment in the
nation. UCF researchers received $204 million in fiscal year 2020 for funded research. In Fall
2020, the freshman class had an average SAT combined score of 1332, the Burnett Honors
College enrolled 1872 students, and the number of incoming National Merit Scholars ranked
UCF among the top 40 colleges and universities.
The university offers 224-degree programs with 99 bachelor's, 88 master's, 34 doctoral and 3
specialists degree programs, and leads all universities in Florida in conferring more than 16,000
degrees a year. UCF is committed to innovative community partnerships, world-class research
with local impact, and the integration of technology and learning. from UCF's main campus,
hospitality campus, health sciences campus and its ten regional locations.
Athletics Program
UCF is a member of the National Collegiate Athletic Association (NCAA) and the American
Athletic Conference. For additional information regarding UCF Athletics please visit
www.ucfknights.com. In addition, UCF offers many recreational sports including intramural
sports, club sports, and fitness programs.
Campus Life
UCF has over 650 social clubs and organizations, plus an array of academic resources to help
students succeed in school and as alumni. From orientation to graduation, the UCF experience
creates opportunities that last a lifetime.
Academic Calendar
The University of Central Florida academic schedule consists of two semesters (Fall and,
Spring), and the Summer term. The Fall and Spring semesters are approximately 14 weeks long,
with a 4-week break (no classes held) between semesters. The Summer term ranges from 6 to
12 weeks.
University Dining Facilities and Services
Residential dining is comprised of two main dining facilities: "63' South" which is located on the
southern end of the campus, is approximately 19,500 square-feet, has a seating capacity of 500,
and is currently severing on average 3,100 meals per day. The other dining facility is "Knightros"
which is located on the northern end of campus at Knights Plaza, is approximately 16,200 square
feet.
Housing
On-campus and affiliated housing includes 11 communities and provides beds for approximately
12,000 students ranging from first-year to graduate students.

Knights Plaza
Knights Plaza is the "Campus Town Center" and sits at the north end of the University of Central
Florida's Orlando Campus. The plaza includes housing for more than 2,000 students in four
towers, 183,000 square feet (17,000 m2) of commercial space, a 10,000-seat Arena, and a
2,300-seat Venue. The Arena hosts a diverse lineup of shows, entertainers, and special events,
and is home to UCF's men's and women's basketball.
Additional information available at http://www.ucf.edu/about_ucf
1.4 UCF Contract Expectations
A. The Proposer must have the ability, experience, and resources to efficiently and effectively
operate a snack vending operation, as well as to enhance the future growth of vending services
on the UCF Campus. The Successful Proposer will furnish, at no cost to the university, all the
vending machines, equipment, commodities, supplies, maintenance, labor, management and
marketing necessary for the efficient and profitable operation of the vending operations on UCF
Campus in the agreed upon locations. The university will not consider any proposal that requires
the subsidizing of the operations by the university or a management fee type arrangement.
B. The vending machines must be capable of continuously supplying the university community
during regular business operational hours; day, evening, and weekend classes; semester
breaks; and all other hours. Many of the vending machines will be available to the university
community 24 hours a day, 365 days a year. The successful proposer will stock the machines,
perform maintenance and repair services, and respond to requests for services, at a minimum,
during the hours of 8 AM to 5 PM, Monday through Friday, excluding University holidays. The
service component is extremely important to the university and as such the university will
consider this a key component of the evaluation of this request.
C. Proposer's offer shall include a minimum of 100 snack vending machines to be placed on the
UCF Campus and affiliated locations. Presently, there are 101 vending machines on the UCF
Campus and affiliated campuses. Approximate annual snack vending sales for the last three
fiscal years (July - June) are:
FY2023 - $574,024
FY2024 - $708,642
FY2025 - $715,167
D. Refer to Section 4.0 for specific operational requirements
2.0 GENERAL CONDITIONS
2.1 Authorized UCF Representative/Public Notices/UCF Discretion
The Respondent's response to this ITN and any communications and/or inquiries by the
Respondent during this ITN process shall be submitted in writing to the individual and address
stated below. Inquiries are preferred via email. UCF will consider only those communications
and/or inquiries submitted in writing to the individual below on or before the date and time
specified in Section 2.2, "Calendar of Events." To the extent UCF determines, in its sole

discretion, to respond to any communications and/or inquiries, such response will be made in
writing in the form of an addendum. UCF shall not accept or consider any written or other
communications and/or inquiries (except an offer) made between the date of this deadline and
the posting of an award, if any, under this ITN.
Nellie Nido
Procurement Services Department
3544 Perseus Loop #160975
Orlando, FL 32816-0975
nellie.nido@ucf.edu
Advance notice of public meetings regarding this ITN, if UCF determines at its sole discretion
whether any such meetings will be held, will be in writing and posted on the UCF Procurement
Services website. Additionally, any portion of a meeting at which a negotiation with a Supplier is
conducted pursuant to a competitive solicitation at which a Supplier makes an oral presentation
or at which a Supplier answers questions is exempt from s. 286.011 and s. 24(b), Art. I of the
State Constitution. This also includes any portion of a team meeting at which negotiation
strategies are discussed. All such meetings shall be conducted in accordance with Chapter 286
of the Florida Statutes. UCF also reserves the right and sole discretion to REJECT any offer at
any time on grounds that include, without limitation, either that an offer is nonresponsive to the
ITN or is incomplete or irregular in any way, or that a responsive offer is not in UCF's best
interest.
2.2 Approximate Calendar of Events
Listed below are the dates and times by which stated actions should be taken or completed. If
UCF determines, in its sole discretion, that it is necessary to change any of these dates and
times, it may issue an Addendum to this ITN. All listed times are local time in Orlando, Florida.
Date/Time Action
April 8, 2026 Invitation To Negotiate advertised
April 17, 2026 Last day to submit communications and/or inquiries in writing only; preferably
by email to nellie.nido@ucf.edu no later than 5:00 PM EST
April 22, 2026 Responses to inquiries and Addenda
May 6, 2026 Deadline for Offer submission at 2:00 p.m. EST (ITN opening)
2.3 Respondent Communications and/or Inquiries
A. UCF is not liable for interpretations/misinterpretations or other errors or omissions made by
the Respondent in responding to this ITN. The Respondent shall examine this ITN to
determine if UCF's conditions and requirements are clearly stated. If, after examination of
the various conditions and requirements of this ITN, the Respondent believes there are any
conditions or requirements which remain unclear or which restrict competition, the
Respondent may request, in writing, that UCF clarify or change condition(s) or requirement(s)
specified by the Respondent. The Respondent is to provide the Section(s), Subsection(s),
and Paragraph(s) that identify the conditions or requirements questioned by the Respondent.
The Respondent also is to provide detailed justification for a change and must recommend
specific written changes to the specified condition(s) or requirement(s). Requests for
changes to this ITN must be received by UCF not later than the date shown in Section 2.2.,
entitled "Calendar of Events," for the submittal of written communications and/or inquiries.
UCF shall not make any changes to any of the non-negotiable terms and conditions. The
non-negotiable terms and conditions are indicated on Appendix I. Requests for changes to

the non-negotiable provisions of this ITN shall automatically be rejected. Requests for
changes to anything other than the non-negotiable provisions of this ITN may or may not be
accepted by UCF and may or may not be negotiated by UCF, all at UCF's sole discretion.
B. Any Respondent disagreeing with any negotiable terms and conditions set forth in this ITN
is to indicate in Appendix I, Terms and Conditions Supplemental Offer Sheet, the specific
ITN section(s) the Respondent disagrees with and is to provide a clear and detailed reason
for the disagreement and a solution to the disagreement in his/her offer. UCF may or may
not accept or agree to negotiate any of the terms and conditions that Respondents indicated
they disagreed with, all at UCF's sole discretion. The indication of disagreement with any
non-negotiable terms and conditions may be automatically rejected.
C. Failure to submit Appendix I and clearly indicate which terms and conditions the Respondent
agrees and disagrees with (i.e., failure to initial the designated sections set forth in Appendix
I, indicating that the Respondent has either understood and agreed to or disagreed with each
particular section listed on Appendix I) and/or clear and detailed reasons for the
disagreement, with the offer, may be grounds for rejection of that offer, at UCF's sole
discretion. UCF may or may not accept and/or negotiate any such terms and conditions that
the Respondent disagreed with. If UCF decides not to accept any of the terms and conditions
the Respondent disagreed with, UCF shall have the right, at UCF's sole discretion, to
exercise its right to reject the tentative awardee's offer and proceed to the next highest ranked
respondent. As noted above, the disagreement with any non-negotiable terms and conditions
by the Respondent may be automatically rejected.
D. UCF shall at its sole discretion determine what requested changes to this ITN and the
resulting agreement are acceptable. Non-negotiable terms and conditions, as indicated in
Appendix I, will always stay as they are, and any requested changes to such clauses may
automatically be rejected. UCF shall issue an Addendum reflecting the acceptable changes
to this ITN, if any, which shall be sent to all known Respondents as specified in Section 2.1.
E. Any communications, questions and/or inquiries from the Respondent concerning this ITN in
any way are to be submitted in writing to the individual identified in Section 2.1 not later than
April 17, 2026 at 5 p.m. Eastern Standard Time as set forth in the Calendar of Events.
Written inquiries are to be legible and concise and are to clearly identify the Respondent who
is submitting the inquiry. Questions directed to or any responses received from any other
department, person, agent, or representative of the university will not be considered valid or
binding.
2.4 Respondent Conference and Site Visit
N/A
2.5 Written Addenda
Written Addenda to this ITN along with an Addenda Acknowledgment Form will be posted on
the Procurement Services website. The Addenda Acknowledgment Form is to be signed by an
authorized representative of the Respondent, dated and returned with the offer. All
Respondents, including known interested Respondents, are solely responsible for checking the
Procurement Services website periodically to verify whether any such Addenda and forms were
issued.