(ITN) Fire Resistant Clothing FY27-FY29 Addendum 3

1) ITN
1.1) Cover Page
Solicitation
For Participation in
Fire Resistant Clothing FY27-FY29
for
JEA
Jacksonville, FL
Solicitation Number 1412142447
Optional Pre-Response Meeting via Microsoft Teams or Teleconference on April 10, 2026, at 11:00am
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/29490972232303?p=N0rYAHdlRkjsMYi88Y
Meeting ID: 294 909 722 323 03
Passcode: US39Vg9H
Need help? | System reference
Dial in by phone
+1 321-558-7338,,285471342# United States, Orlando
Find a local number
Phone conference ID: 285 471 342#
Join on a video conferencing device
Tenant key: jea@m.webex.com
Video ID: 112 363 120 7
More info
Those planning to attend via Microsoft Teams or teleconference should send contact information to: Camie Evers,
everca@jea.com 48 hours prior to the Pre-Response Meeting to have contact information documented.
Responses are due on April 24, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information, please contact the JEA Buyer at:
Camie Evers everca@jea.com

1.2) Scope of Work
The purpose of this solicitation for FR Clothing (this "Solicitation") is to evaluate and select a vendor to
provide Hazard Risk Category (HRC) 2 Fire Resistant (FR) Clothing (the "Clothing") for JEA field employees
and provide the best value to JEA.
The Clothing will have a minimum Arc Rating of 8 Cal/Cm2. All shirts should have a material weight of 9 oz. or less,
and all pants should have a material weight of 14 oz. or less.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this
Solicitation.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log Into Zycus
A. New Users - Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.8) Opening of Responses
At the opening of Responses, a JEA representative will open each Response that was received prior to the Date and
Time, except for those Responses that have been properly withdrawn. JEA has the right to waive irregularities or
informalities in the Responses to the extent allowable under applicable laws.
1.9) Alternate Provisions and Conditions
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found
in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no
force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA
determines that such terms and conditions and requirements are in the best interest of JEA.
1.10) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. The Respondent is not on the State of Florida Convicted Vendor List, State of Florida's Suspended
Vendor List, The City of Jacksonville's Disqualified Vendor List, have not had their bidding
privileges actively suspended by JEA, been debarred by JEA, or have had a contract with JEA
terminated for default within the last two (2) years.
II. The Respondent must have successfully self-performed similar work preceding the Response Due
Date.
III. The Company shall have either an online platform with the capability to perform several onsite fitting
events or at least one (1) physical location within JEA operating territory and with the ability to meet
the technical specification requirements. The vendor shall provide the store locations or describe the
mobile services in the submitted qualifications package
IV. The Company shall carry or be able to order a minimum of five different product lines
of shirt types and five different product lines of pant types of JEA approved fire-resistant clothing
including the warranty as specified in Appendix A - Technical Specifications. The list of clothing
will be provided as a part of the response to the RFP.
1.11) Number of Contracts to be Awarded
JEA intends to Award up to four (4) Contract(s) for the Work. In the event JEA receives more than four (4) responses
to this ITN the evaluation selection criteria will be used to select awardees. JEA reserves the right to Award more than
one Contract based on certain groupings of the Work items, or JEA may exclude certain Work items,
if JEA determines that it is in its best interest.
1.12) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.13) Optional Use of Small and Emerging Business Program
It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of
JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this
Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity
Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.
1.14) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be
broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.15) ITN Evaluation and Negotiation Process
Introduction
JEA may make its Award decision based solely upon the information submitted in the Responses and corresponding
activities found within this process. JEA may also choose to have one or more Respondent make presentations to
representatives of JEA.
It is always in the best interest of the Respondent to provide informative, concise, well-organized technical and
business information relative to the Work,
in both the initial submittal of its Response and in any subsequent submittals.
Prior to developing the Short-list, JEA may request that the Respondents provide additional information to clarify their
Response.
Respondents are cautioned to present the best possible pricing offer in their initial Responses. Failing to do so may
result in a Respondent not making the Short-list and not being allowed to proceed with contract negotiations.
Additionally, the Total Bid Price submitted with the initial Response may not be increased during the Solicitation
process except when either i) based on a request from JEA for material changes in the scope of Work, or ii) in partial
award bids, the Respondent is increasing solely on additional work scope being quoted, or iii) as a result of a change in
law occurring during the solicitation process.
JEA reserves the right to seek clarifications, to request Response revisions, and to request any additional information
deemed necessary for proper evaluation of the Responses. JEA reserves the right to incorporate value added services
or industry standard innovations recommended by a Respondent into the Contract's scope of work.
Minimum Qualification and Evaluation Process Initiation
JEA Procurement will distribute a copy of each Response to the designated Lead Evaluator or alternative for the
purpose of validation of the Response meeting Minimum Qualifications.
JEA may allow Respondents to submit additional reference projects or change said reference projects that were
initially submitted for the purposes of meeting the Minimum Qualifications stated in this Solicitation. JEA may also
request clarification of submitted documentation so that JEA may make an accurate assessment in developing the
Short-list. JEA must be satisfied that the successful Respondent has the necessary technical expertise, experience, and
resource capabilities to satisfactorily perform the Work described in this Solicitation.

Upon Minimum Qualification review, JEA Procurement with approval of the JEA Chief Procurement Officer (the
"CPO"), or their designee, shall issue any applicable notice of disqualification to Respondents who do not meet the
Minimum Qualifications defined in the solicitation.
Once a final list of Respondents meeting all requirements of the solicitation, JEA Procurement will distribute a copy of
each remaining Response to each member of the Selection Committee, and the members of the Selection Committee
will separately and independently evaluate and rank the Responses using the "Selection Criteria" as stated below in
this Solicitation.
Short-list Process
JEA intends to select Respondents (the "Short-list") with which to commence negotiations. A selection committee
(hereinafter referred to as the "Selection Committee"), will be appointed by the Chief Procurement Officer (the
"CPO"), or their designee, to review, evaluate, and rank each Response submitted.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using an evaluation matrix. Using these scores, each evaluator will rank in order the Responses starting
with "1" for the Response receiving the highest number of points from the matrix and increasing in point value
respective to the order of rank. JEA will total the numerical rankings for each Response and consider the Response
with the lowest total to be the most highly qualified Response.
JEA will use this ranking to develop the Short-list of companies with which to proceed with contract negotiations.
JEA reserves the right to recommend an Award based on the Selection Committee's initial evaluation of the Responses
if JEA deems the Responses demonstrate adequate competition, compliance, and responsiveness to this Solicitation. If
JEA determines the previously stated criteria have not been met, JEA will finalize the Short-list and may proceed with
contract negotiations at its sole discretion.
The rank and short-list will be announced in a public meeting. The date and time of the public meeting will be posted
on jea.com.
Negotiation, BAFO, Final Evaluation, and Award Process
Once a Short-list is developed, the CPO, or his designee, will appoint a negotiating team (the "Negotiating Team").
The Negotiation Team may be comprised of the same individuals as were members of the Selection Committee. JEA
reserves the right to (i) negotiate concurrently or separately with the Short-list Respondents and (ii) to request a Best
and Final Offer from the Short-List Respondents without first engaging in contract negotiations.
Negotiations and vendor presentations will not be open to the public but will be recorded. All recordings made, any
records, documents, and other materials presented at negotiation sessions are public records in accordance with Florida
Statutes Chapter 286, and can be released pursuant to a public records request under Florida Public Records Law,
Florida Statutes, Chapter 119, subject to applicable public records exemptions.
Presentations and Additional Clarifications
A Respondent that is included on the Short-list may be required, at the sole option of JEA, to make an oral
presentation, provide additional written clarifications to its Response, or JEA may require site visits to Respondent's
facilities. Oral presentations, handouts, and written clarifications will be attached to the Respondent's Response and
will become a part of the Response as if originally submitted. The CPO or his designee will initiate and schedule a
time and location for any presentations that may be required.
While evaluating Responses, JEA may request clarification or additional information from the Respondent about any
item in its Response. Such requests will be sent consistent with the protocols outlined in this Solicitation and the
Respondent must provide a response back to JEA within five (5) business days unless otherwise specified by JEA, or
JEA, at its sole discretion, may deem the Respondent to be non-responsive and either suspend or terminate further
evaluation of its Responses.
References

As a part of the negotiation process, JEA may contact the references provided by the Respondent for independently
verifying the information provided in the Response, and to assess the extent of success of the projects associated with
those references. JEA also reserves the right to contact references not provided by Respondents. Respondents may be
requested to provide additional references. The results of the reference checking may influence the final negotiation,
ranking, and Award recommendation.
Best and Final Offer (BAFO)
After written clarifications, oral presentations, site visits, and any other negotiations deemed by JEA to be in its best
interest, the Short-list Respondents will be given a deadline to submit their best and final offer (the "Best and Final
Offer" or "BAFO"). The negotiation process will stop upon submission of the BAFO. Respondents will not be allowed
to make further adjustments to their BAFO or communicate further with JEA, except to respond to requests for
clarification from the Negotiating Team.
JEA reserves the right to change the scoring criteria in the BAFO.
Scoring, Ranking, Evaluating, and Award Recommendation
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using an evaluation matrix. Using these scores, each evaluator will rank in order the Responses starting
with "1" for the Response receiving the highest number of points from the matrix and increasing in point value
respective to the order of rank. JEA will total the numerical rankings for each Response and consider the Response
with the lowest total to be the most highly qualified Response.
The JEA Negotiating Team will adjust and calculate the final rankings of the Short-list based on the BAFO
submissions. JEA does not anticipate reopening negotiations after receiving the BAFOs but reserves the right to do so
if it believes doing so will be in the best interests of JEA. In the event that JEA reopens negotiations, any final
rankings will be revised accordingly.
The final rank will be announced in a public meeting. The date and time of the public meeting will be posted on
jea.com.
The Award recommendation of the Negotiating Team will be based upon the ranking of the BAFOs and the Selection
Criteria described below in this Solicitation. At JEA's discretion, using the selection criteria found below, JEA may
elect to evaluate the BAFO proposals, re-score selection criteria as appropriate, and rank the Responses based solely
on the evaluation of the BAFO proposals. The Respondent(s) with the best overall rank will be submitted to the CPO
for approval. Once approved, the CPO will then present an Award(s) to the JEA Awards Committee for approval if
applicable per JEA Procurement Code.
Reservation of Rights and Disclaimers
Please note, JEA may, in its sole discretion, reject Responses that request material changes or take exceptions to JEA
commercial terms and conditions.
In its sole discretion, JEA reserves the right to withdraw this Solicitation either before or after receiving Responses, to
reject any and all Responses either in whole or in part, with or without cause, or to waive any Solicitation requirement
informalities, minor irregularities, and deficiencies in any Response, and to determine such action is in the best interest
of JEA. Issuance of this Solicitation in no way constitutes a commitment by JEA to make an Award or enter into a
Contract(s).
All Responses submitted to JEA are subject to the JEA's terms and conditions contained in this Solicitation and JEA's
Procurement Code. Any and all additional terms and conditions submitted by Respondents are rejected and shall have
no force.
1.16) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.

1.17) Mark Ups and Fees
Maximum score: 35 Points
Respondent shall provide a breakdown of the product offering pricing structure. The Respondent is encouraged to
share a much commercial information as possible regarding list pricing, JEA pricing, any discounts JEA may receive,
as well as other cost information and if it is included in the article of clothing cost or is an add on such as:
I. Tailoring Fees
II. Embroidery Fees
III. Returns
IV. Restocking Fees
V. Replacement (warranty)
1.18) Clothing Selection
Maximum score: 35 points
The Clothing Selection (catalog/online offerings) should be in categories and be consistent with technical
requirements listed in Appendix A Technical Specifications. Evaluators will consider the variety of different
styles and sizes available, as well as the accessibility to view different clothing, in store, online or via catalog.
1.19) Service Levels, Reporting and Payment Tracking
Maximum points: 30 points
The Company may provide information regarding their capabilities with regard to:
I. Having an available local (Duval or contiguous) county storefront with hours of operations
II. Flexibility in delivery options - JEA's preference is for the pickup, shipping, returns, etc. to be
handled between the Company and the JEA employee directly.
III. Purchase tracking capabilities - Real-time information regarding JEA employee purchases that can be
filtered and searched by individual employees or departments.
IV. Any website service with JEA admin access to have the ability to provide designated users
"administrative" access to view/manage this dashboard (or track purchasing)
V. The availability of information; detailed records of orders, charges, amount spent/available, shipping
times, and historical data for popular items, costs, average shipping times by item, etc.
Points associated with the above bullets are in JEA's sole discretion.
1.20) Tie
In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational
Procedures.
1.21) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by
downloading them from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation
II. Response Form- This can be found in Appendix B of this Solicitation
III. Response Workbook - This can be found in Appendix B of this Solicitation
IV. List of JSEB Certified Firms (if any)
V. Subcontractor Form (if any). However, if the following Subcontractors are utilized to perform this
Work, they shall be listed on the referenced Subcontractor Form: a. Electrical, b. Plumbing, c.
HVAC, d. Instrument and controls (I&C), e. Equipment Suppliers (i.e., pumps, fans, etc..), f. Material
Suppliers, g. Roofing, h. Fuel, I. Mechanical Engineer, j. Fire Protection, h. etc.
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.

I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.22) Addenda Issuance (ITN)
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Invitation to
Negotiate (ITN). The Respondent shall be responsible for ensuring it has received all Addenda prior to submitting its
Response and shall acknowledge receipt of all Addenda by completing the Confirmation of Receipt of ITN Addenda.
JEA will post Addenda when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website.
All Addenda will become part of the ITN and any resulting Contract Documents. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response at JEA's sole discretion.
1.23) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.24) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.25) Conflict of Interest
This conflict of interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.26) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:

A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work, are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to
execution of the Contract unless such understandings or representations are expressly stated in the Contract and the
Contract expressly provides that JEA assumes the responsibility.
C. That, if successful, the Respondent will be registered to conduct business in the State of Florida and in active status
with the Florida Division of Corporations at the time of execution of a Contract.
D. That the Respondent maintains in active status any and all licenses, permits, certifications, insurance, bonds and
other credentials including, but not limited to, all licenses necessary to perform the Work. The Respondent also
certifies that, upon the prospect of any change in the status of applicable licenses, permits, certifications, insurances,
bonds or other credentials, the Respondent shall immediately notify JEA of status change.
1.27) Ethics
By submitting a Response, the Respondent certifies that its Response is made without any previous understanding,
agreement or connection with any other person, firm, or corporation submitting a Response for the same Work other
than as a Subcontractor or supplier, and that the Response is made without outside control, collusion, fraud, or other
illegal or unethical actions. The Respondent shall comply with all JEA and City of Jacksonville ordinances, policies
and procedures regarding ethics.
The Respondent shall submit only one Response to this Solicitation. If JEA has reasonable cause to believe the
Respondent has submitted more than one Response for the same Work, other than as a Subcontractor or sub-supplier,
JEA shall disqualify the Response and may pursue debarment actions.
The Respondent shall disclose the name(s) of any public officials who have any financial position, directly or
indirectly, in Respondent or its Response by completing and submitting the Conflict of Interest Certificate Form
available at jea.com. Failure to fully complete and submit the Conflict of Interest Certificate will disqualify the
Response. If JEA has reason to believe that collusion exists among the Respondents, JEA shall reject any and all
Responses from such Respondents and will proceed to debar the Respondents from future JEA Awards in accordance
with the JEA Procurement Code.
JEA is prohibited by its Charter from awarding contracts to JEA board members, officers or employees, and is
prohibited from awarding contracts in which a JEA officer or employee has a financial interest. JEA shall reject all
Responses from JEA board members, officers or employees, as well as, all Responses in which a JEA officer or
employee has a financial interest.
In accordance with Florida Statutes Sec. 287.133, JEA shall reject Responses from any persons or affiliates convicted
of a public entity crime as listed on the Convicted Vendor list maintained by the Florida Department of Management
Services. JEA shall not make an Award to any officer, director, executive, partner, shareholder, employee, member, or
agent active in management of the Respondent listed on the Convicted Vendor list for any transaction exceeding
$35,000 for a period of 36 months from the date of being placed on the Convicted Vendor list.
JEA shall also reject any Responses from any persons or affiliates that are listed on State of Florida's Suspended
Vendor List, the City of Jacksonville's Disqualified Vendor List, JEA's Suspended Vendors list, or have had a
contract with JEA terminated for default within the last two (2) years.
1.28) JEA Publications
Applicable JEA publications are available at jea.com.
1.29) Mathematical Errors