1412089046 (ITN) Distribution Transformer Monitoring System (DTMS)

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Dec 22, 2025
Due Date:	Jan 13, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this solicitation for Distribution Transformer Monitoring System (DTMS) (this "Solicitation") is to evaluate and select a vendor to provide approximately 300 Distribution Transformer Monitoring Systems as described in this Solicitation (the "Work") including a quantity of 50 for immediate purchase and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

The approved manufacturer is Ubicquia.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this Solicitation.

USE THIS LINK TO ACCESS THE SOLICITATION IN ZYCUS: https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1012010/

Optional Pre-Response Meeting: December 29, 2025, at 9:00 AM

Response Due Date: January 13, 2026

1412089046 Solicitation

1412089046 Appendix A - Technical Specifications

1412089046 Appendix B - Bid Forms

1412089046 ITN Evaluation Matrix for DTMS

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1.1) Cover Page

Solicitation

For Participation in

Distribution Transformer Monitoring System (DTMS)

for

JEA

Jacksonville, FL

Solicitation Number 1412089046

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on December 29, 2025, at 9:00AM EST

Microsoft Teams Meeting

Meeting ID: 216 513 732 436 89

Meeting Passcode: 1412089046

Dial In: 1-469-208-1810

Phone conference ID: 687 429 464#

Video conference: jea@m.webex.com

Video ID: 113 613 962 8

Responses are due on January 13, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

Lynn Rix rixlw@jea.com

1.2) Scope of Work

The purpose of this solicitation for Distribution Transformer Monitoring System (DTMS) (this "Solicitation") is to

evaluate and select a vendor to provide approximately 300 Distribution Transformer Monitoring Systems as described

in this Solicitation (the "Work") including a quantity of 50 for immediate purchase and to determine the best method

for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

The approved manufacturer is Ubicquia.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the WebEx or teleconference may email their name and contact information to the JEA Buyer listed

herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in

representing one company, unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. Respondents

that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must have successfully self-performed similar work preceding the Response Due Date.

II. The Respondent must provide a lead-time as part of the information to be entered on the Bid Form.

III. The Respondent must be the approved manufacturer or authorized distributor for the item in which a response is

being submitted. An exception may be made by JEA Standards if the Respondent is actively working through the

approval process with the plan to be approved by Intent to Award.

For items in which a Manufacturer would be requesting to be approved, during an active Solicitation, please

coordinate with the JEA Buyer. For future non-active Solicitations, Manufacturers should coordinate with JEA

Standards on being vetted as an approved source. JEA will attempt to be timely in the processing of the request, but

JEA encourages prospective Manufacturers to proactively (outside of a Solicitation) coordinate with JEA Standards on

being vetted as an approved source to allow for a thorough vetting process to occur.

Manufacturers looking to become an approved Manufacturer should in their request include, but not limited to,

information regarding the items ability to meet all technical requirements and may require samples, factory tours,

current user lists and references, use case testing, long-term reliability studies, et. cetera. JEA prioritizes exploring new

innovative technology that advances operations in regard to safety, efficiency, and reliability. JEA also looks to

continuously expand competition particular on items where supply constraint exists.

IV. The Respondent shall comply and continue to comply with the technical specifications for the term of

this Solicitation.

V. The Respondent is not on the State of Florida’s Convicted Vendor List, State of Florida’s Suspended Vendor List,

The City of Jacksonville’s Disqualified Vendor List, have not had their bidding privileges actively suspended by JEA,

been debarred by JEA, or have had a contract with JEA terminated for default within the last two (2) years.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and whose Response receives the lowest ranking for the

Selection Criteria stated herein. Example: a ranking of 1 is the lowest ranking and most competitive response and a

ranking of 5 is the highest and least competitive.

1.15) ITN Evaluation and Negotiation Process

Introduction

JEA may make its Award decision based solely upon the information submitted in the Responses and corresponding

activities found within this process. JEA may also choose to have one or more Respondent make presentations to

representatives of JEA.

It is always in the best interest of the Respondent to provide informative, concise, well-organized technical and

business information relative to the Work,

in both the initial submittal of its Response and in any subsequent submittals.

Prior to developing the Short-list, JEA may request that the Respondents provide additional information to clarify their

Response.

Respondents are cautioned to present the best possible pricing offer in their initial Responses. Failing to do so may

result in a Respondent not making the Short-list and not being allowed to proceed with contract negotiations.

Additionally, the Total Bid Price submitted with the initial Response may not be increased during the Solicitation

process except when either i) based on a request from JEA for material changes in the scope of Work, or ii) in partial

award bids, the Respondent is increasing solely on additional work scope being quoted, or iii) as a result of a change in

law occurring during the solicitation process.

JEA reserves the right to seek clarifications, to request Response revisions, and to request any additional information

deemed necessary for proper evaluation of the Responses. JEA reserves the right to incorporate value added services

or industry standard innovations recommended by a Respondent into the Contract's scope of work.

Minimum Qualification and Evaluation Process Initiation

JEA Procurement will distribute a copy of each Response to the designated Lead Evaluator or alternative for the

purpose of validation of the Response meeting Minimum Qualifications.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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1412089046 (ITN) Distribution Transformer Monitoring System (DTMS)

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