30-26142-ITD Veracode software subscription renewals

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers
Posted Date:	Apr 21, 2026
Due Date:	May 11, 2026
Solicitation No:	Doc1943084099
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	Doc1943084099
Project Title:	30-26142-ITD Veracode software subscription renewals
Description:	Veracode software subscription renewals
Opening Date:	5/11/2026 2:00 PM
Posted Date:	4/21/2026
Status:	Open
Department:	DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS


Solicitation Number * Doc1943084099	Department DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS	Status Reason Open
Opening Date 2026-05-11T14:00:00.0000000	Posted Date * 2026-04-21T13:53:11.0000000Z	Primary Commodity Code Software maintenance and support
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Katrina Smith
Description Veracode software subscription renewals
Description Veracode software subscription renewals

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STATE OF NORTH CAROLINA

DEPARTMENT OF HEALTH AND HUMAN

SERVICES

Office of Procurement, Contracts and Grants

Refer ALL inquiries regarding this IFB to:

Katrina Smith

Katrina.Smith@dhhs.nc.gov

919-855-4085

See page 2 for mailing instructions.

INVITATION FOR BIDS 30-26142-ITD

Offers will be publicly opened: May 11, 2026 at

2:00 PM ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/237700545173945?p=q7gHK1XRQ

S5d1fNpdZ

Meeting ID: 237 700 545 173 945

Passcode: 4oG6RG6Z

Need help? | System reference

Dial in by phone

+1 984-204-1487,,10921294# United States, Raleigh

Find a local number

Phone conference ID: 109 212 94#

Join on a video conferencing device

Tenant key: ncgov@m.webex.com

Video ID: 111 727 888 9

Issue Date: April 21, 2026

Commodity Number: 811122

Description: VeraCode Software Subscription

renewals

Using Agency: Information Technology Division

Requisition No.: RQ239574

OFFER AND ACCEPTANCE

The State seeks offers for the software and software support described in this solicitation. The State’s

acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent

Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence

as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)

Best and Final Offers, if any, (2) special terms and conditions specific to this solicitation, (3) specifications, (4)

Department of Information Technology Terms and Conditions of this solicitation, and (5) the agreed portions of

the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has

been made for payment of the sums due under the contract.

EXECUTION

In compliance with this solicitation and subject to all the conditions herein, the undersigned offers and agrees to

furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time

specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for ninety (90) days from date of offer opening unless otherwise stated here: ____ days

IFB Number: 30-26142-ITD

ACCEPTANCE OF OFFER

If any or all parts of this solicitation are accepted, an authorized representative of Department of Health and Human

Services shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded _____________________________________, as indicated on attached certification,

by _____________________________________________ (Authorized representative of NC Department of Health and Human

Services-Information Technology Division (DHHS-ITD).

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3

2.0 GENERAL INFORMATION .................................................................................................................... 3

2.1. VENDOR QUESTIONS...........................................................................................................................3

2.2. ADDENDA .............................................................................................................................................. 3

2.3 OFFER SUBMITTAL ............................................................................................................................... 3

2.4. BASIS FOR REJECTION........................................................................................................................ 4

2.5. LATE OFFERS ....................................................................................................................................... 4

2.6. NON-RESPONSIVE OFFERS ................................................................................................................ 4

2.7. NOTICE TO VENDOR(S)........................................................................................................................ 5

2.8. E-PROCUREMENT SOLICITATION ....................................................................................................... 5

2.9. DISTRIBUTORS AND RESELLERS ....................................................................................................... 5

2.10. POSSESSION AND REVIEW ............................................................................................................... 6

2.11. BEST AND FINAL OFFERS (BAFO)..................................................................................................... 6

2.12. AWARD ................................................................................................................................................ 6

2.13. POINTS OF CONTACT......................................................................................................................... 6

3.0 SPECIFICATIONS ................................................................................................................................. 7

3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................................ 7

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ....................... 7

3.3. E-VERIFY ............................................................................................................................................... 8

3.4 BRAND SPECIFIC PRODUCT................................................................................................................. 8

3.5. SECURITY SPECIFICATIONS ............................................................................................................... 8

3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ............................................................................. 11

3.7 SPECIFICATIONS ................................................................................................................................. 11

3.8. DELIVERY ............................................................................................................................................ 11

3.9. CONTRACT TERM ............................................................................................................................... 12

4.0 FURNISH AND DELIVER .................................................................................................................... 12

5.0 HISTORICALLY UNDERUTILIZED BUSINESSES .............................................................................. 15

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ....................... 15

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY SAAS TERMS AND CONDITIONS.................... 17

Page 2 of 29

November 21, 2025

IFB Number: 30-26142-ITD

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bids is to obtain pricing for and procure the renewal of Veracode license

subscriptions and support used by the Privacy and security Office of the NC Department of Health and

Human Services (NC DHHS). Products and Services will be provided in accordance to the terms and

conditions of this IFB.

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the

contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with

anyone other than the contact person listed on Page One of this Solicitation may be grounds for

rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until Apri 28, 2026 at 4:00 pm Eastern

Time. They must be submitted to the contact person listed on Page One of this Solicitation via

Katrina.Smith@dhhs.nc.gov Please enter “Questions Solicitation 30-26142-ITD” as the subject for

the message. Questions should be submitted in the following format:

REFERENCE

IFB Section,

Page Number

VENDOR QUESTION

2.2. ADDENDA

The State may issue addenda if Vendor questions are permitted as described below, or if additional

terms, specifications, or other changes are necessary for this procurement. All addenda shall

become an Addendum to this IFB.

2.3 OFFER SUBMITTAL

Due Date:

Time:

May 11, 2026

2:00 PM Eastern Time

IMPORTANT NOTE: It is the Vendor’s sole responsibility to upload their offer to the Ariba Sourcing

Module by the specified time and date of opening. Vendor shall bear the risk for late electronic

submission due to unintended or unanticipated delay, including but not limited to internet issues,

network issues, local power outages, or application issues. Vendor must include all the pages of this

solicitation in their response.

Sealed offers, subject to the conditions made a part hereof, will be received until 2:00 pm Eastern

Time on the day of opening and then opened, for furnishing and delivering the commodity as

described herein. Offers must be submitted via the Ariba Sourcing Module with the Execution page

signed and dated by an official authorized to bind the Vendor’s firm. Failure to return a signed offer

shall result in disqualification.

Page 3 of 29

November 21, 2025

IFB Number: 30-26142-ITD

Attempts to submit a proposal via facsimile (FAX) machine, telephone, email, email

attachments, or in any hardcopy format in response to this Bid SHALL NOT be accepted and

will automatically be deemed Non-Responsive.

a) Submit one (1) signed, original electronic offer through the Ariba Sourcing Module.

b) The Ariba Sourcing Module document number is: WS1943084066

c) All File names should start with the Vendor name first, in order to easily determine all the files to

be included as part of the vendor’s response. For example, files should be named as follows:

Vendor Name-your file name.

d) File contents SHALL NOT be password protected, the file formats must be in .PDF, .JPEG,

.DOC or .XLS format, and shall be capable of being copied to other sources. Inability by the State

to open the Vendor’s files may result in the Vendor’s offer(s) being rejected as Non-Responsive.

e) If the vendor’s proposal contains any confidential information (as defined in Section 7.0, ,

Paragraph #14), then the vendor must provide one (1) signed, original electronic offer and one

(1) redacted electronic copy.

For Vendor training on how to use the Ariba Sourcing Tool to view solicitations, submit questions,

develop responses, upload documents, and submit offers to the State, Vendors should go to the

following site: https://eprocurement.nc.gov/training/vendor-training

Questions or issues related to using the Ariba Sourcing Tool itself can be directed to the North

Carolina eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are

available Monday through Friday from 7:30 AM EST to 5:00 PM EST.

2.4. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or

in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)

in specifications or indications that revision would be advantageous to the State; cancellation or

other changes in the intended project, or other determination that the proposed requirement is no

longer needed; limitation or lack of available funds; circumstances that prevent determination of the

best offer; or any other determination that rejection would be in the best interest of the State. Vendor

contact regarding this Invitation for Bids with anyone other than Katrina Smith may be grounds for

rejection of said Vendor’s offer.

2.5. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by

the designated time. Late offers will not be opened and may be returned to the Vendor at the expense

of the Vendor or destroyed if requested.

2.6. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further

consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

Page 4 of 29

November 21, 2025

IFB Number: 30-26142-ITD

• “This document and all associated documents are non-binding and shall be used for discussion

purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed

by authorized representatives of both parties”, or

• A statement of similar intent.

2.7. NOTICE TO VENDOR(S)

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s

response. By execution and delivery of this RFQ and response(s), the Offeror agrees that any

additional terms and conditions, whether submitted purposely or inadvertently, shall have no

force or effect.

2.8. E-PROCUREMENT SOLICITATION

This is NOT an E-Procurement solicitation (services only). See Paragraph #31 of the attached

Department of Information Technology Terms and Conditions.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/

b) Within two days after notification of award of a contract, vendor must register in NC E-

Procurement @ Your Service at the following web site: https://vendor.ncgov.com/vendor/login

c) As of the IFB submittal date, the Vendor must be current on all E-Procurement fees. If the Vendor

is not current on all E-Procurement fees, the State may disqualify the Vendor from participation

in this IFB.

2.9. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,

and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment

Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be

approved by the State prior to placement of any orders. Any contract established will be subject to

this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s

competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale

or license to the Agency, and that the proprietary and intellectual property rights to the Third-Party

Items are owned by parties other than the Reseller (“Third Parties”). The Agency further

acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights

and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide

the Agency with copies of all documentation and warranties for the Third-Party Items which are

provided to the Reseller. The Reseller shall assign all applicable third-party warranties for

Deliverables to the Agency.

Is the Vendor an authorized VeraCode reseller for the product(s) as listed in Section 4.0

Furnish and Deliver? Yes________ No_________

If yes, provide the authorized reseller letter with the bid response. Failure to provide the authorized

reseller letter with the bid response may result in rejection of the bid, at the discretion of the State.

Bids from Vendors that are not authorized to resell the products or services in this IFB may be

rejected at the discretion of the State.

Page 5 of 29

November 21, 2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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30-26142-ITD Veracode software subscription renewals

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