ITB2026-106 YMCA Roof Replacement

INVITATION TO BID
ITB NO. 2026-106
YMCA ROOF REPLACEMENT
BID DUE: TUESDAY MAY 12, 2026 at 2:00pm
PRE-BID MEETING: WEDNESDAY APRIL 29, 2026 at 2:00PM
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
MICHAEL "SPEC" HOSTI, MAYOR PRO TEM TONY PLOUGH
NICK SEARS CAMERON JACKSON
KATHRYN WILLIAMS NICK HALE
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid or are required
to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where
indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE
FOR DISQUALIFICATION OF THE BIDDER.
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. SIGNATURE SHEET; B. CONTRACTOR AFFIDAVIT; C.
SUBCONTRACTOR AFFIDAVIT; D. SAVE AFFIDAVIT; E. W-9/VENDOR
INFORMATION; F. DEBARMENT CERTIFICATION; G. BID SHEET; H. CHECKLIST
SEPARATE ATTACHMENT #1: PROJECT MANUAL AND CONTRACT
REQUIREMENTS AND SPECIFICATIONS
INTRODUCTION
This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter
referred to as "Owner") with products or services as indicated herein.
Sealed bids must be received by 2:00pm local time, on Tuesday May 12, 2026. The City of
Tybee Island reserves the right to reject any or all bids.

A pre-bid meeting will be held on Wednesday April 29, 2026 at 2:00PM in the Public Safety
Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are
encouraged to attend, as they will have the opportunity to discuss specifications and ask
questions.
METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this
Invitation to Bid.
Signature of bidder indicates understanding and compliance with attached terms and conditions
and all other specifications made a part of this ITB, and any subsequent award or contract. All
terms, conditions and representations made within this ITB will become an integral part of the
contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to
reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or
presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please note
that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,
charts, displays, schedules, exhibits and other documentation by the bidders will become the
property of the City when received. The City retains the right to use any or all ideas presented in
any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect
this right.
BACKGROUND AND SCOPE OF SERVICES:
The City of Tybee Island seeks qualified bidders for the replacement of the existing roof over the
YMCA Gymnasium, located at 204 5th Street, Tybee Island, Ga, 31328, which is owned by the
Citty of Tybee Island. The existing roof is approximately 9,100 square feet in size. The new roof
will adhere to the requirements as shown in Attachment #1 of this ITB.
SCOPE OF SERVICES:
The CONTRACTOR will mobilize all necessary equipment required to perform the tasks of this
project.
The CONTRACTOR will use the Carlisle SynTec System, which is located at PO BOX 7000,
Carisle, PA 17013; Toll Free Telephone: (800) 4-SYNTEC, Fax (717) 245-7053, and Website
www.carlisle-syntec.com, or other approved manufactures, which are shown in Attachment #1,
Section 2.1 Manufacturers.

The Contractor shall provide a waterproof roof system, capable of withstanding uplift forces as
per manufacturer's specifications and all State of Georgia hurricane codes.
The CONTRACTOR shall provide a waterproof, fully adhered base flashing system at all
penetrations, plane transitions, and terminations as per the requirements of Section 2.5 and Section
07 62 00 in Attachment #1.
The CONTRACTOR shall provide an EPS roof insulation to fill the flutes of the existing metal
panels, as per the requirements of Section 2.3, Section 3.3, Section 3.4, and Section 3.5 in
Attachment #1.
The CONTRACTOR shall provide and install a Thermoplastic Polyolefin (TPO) Membrane as
per the requirements of Section 2.4 and all other pertinent Sections in Attachment #1.
The CONTRACTOR shall clean, prime, adhere, and seal per the requirements of Section 2.6 and
all other pertinent Sections of Attachment #1.
The CONTRACTOR shall fasten the TPO roofing system per the requirement of Section 2.7 and
all other pertinent Sections of Attachment #1.
The CONTRACTOR shall hot-air weld all membranes in accordance with the manufacturer's
current guidelines and Section 3.7 and all other pertinent Sections of Attachment #1.
The CONTRACTOR shall install flashing at all locations shown in Section 3.8 and all other
pertinent Sections of Attachment #1.
The CONTRACTOR shall install walkways at all traffic concentration points, such as roof hatches,
access doors, and rooftop ladders.
The CONTRACTOR shall install a daily seal at the end of each work day to temporarily close the
membrane to prevent water infiltration.
The CONTRACTOR shall provide a No Dollar Limit Warranty for a period of twenty (20) years
from the date of substantial completion. This warranty shall include the following: membrane
roofing, base flashings, fasteners, edge metal roofing accessories, and other components of the
membrane roofing system.
The CONTRACTOR shall conform to all the requirements of Attachment #1.
1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
ITB and any attachments, plans, and/or other related documents can be found on the City's website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website
for additional information and/or addendums.

1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder's company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
* Include all requested documents, in addition to a W-9 and certificate of
insurance and required bid bond.
* City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Aleesha Robinson for
additional information, at 912-472-5072, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, Ga
* All Bids must be hand delivered, mailed, or sent by courier in sufficient time
to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
* Courier or hand deliver bid package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE
TYBEE ISLAND, GA. 31328
* Bids may be submitted via US Mail, but bidders choosing this method should
allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328
FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT
RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.

1.3 How to Submit an Objection:
Potential bidders must present any written objection to this ITB at least seven (7) days prior
to the bid due date. The objections contemplated may pertain to form and/or substance of
the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha
Robertson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to ITB
#2026-106: YMCA Roof Replacement.
1.4 Errors in ITB responses:
Bidders are expected to fully inform themselves as to the conditions, requirements, and
specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's
own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.
1.5 Questions concerning ITB:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this ITB must be made by email, sent to
the below named individual who will be the official point of contact for this ITB. Questions
must be submitted at least seven days before the bid due date.
Mark subject line on e-mail "Questions on ITB 2026-106: YMCA Roof Replacement.
POINT OF CONTACT:
Peter Gulbronson
peter.gulbronson@cityoftybee.org
Failure of a Bidder to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and
requirements set forth in this ITB.
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will
be posted by the Purchasing Agent on the City's website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.
Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Signed addenda must be returned with bid.
Unless otherwise specified in an addendum, the due date and time remains as listed above.
2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the bidder

but will put the bidder on notice to inquire of or identify the same from the City of Tybee
Island. Whenever herein mentioned is made of any article, material or workmanship to be
in accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., will
be construed to be the minimum requirements of these specifications.
2.2 Standards for Acceptance of Bid for Contract Award:
City of Tybee Island reserves the right to reject any or all bids and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in the
best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the
bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid from a bidder whom investigation shows is not in a
position to perform the contract.
2.3 Bidder: Whenever the term "bidder" is used it will encompass the "person," "business,"
"supplier," "vendor," or other party submitting a bid (a binding offer) to City of Tybee
Island in such capacity before a contract has been entered into between such party and
City of Tybee Island.
2.4 Responsible / Responsive bidder: Responsible bidder means a person or entity that has
the capability in all respects to perform fully and reliably the contract requirements.
Responsive bidder means a person or entity that has submitted a bid that conforms in all
material respects to the requirements set forth in this ITB.
2.5 Compliance with Laws: The bidder will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee
Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in
substitution thereof.
2.6 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.
2.7 State Licensing Board for General Contractors: If applicable, pursuant to Georgia law,
any bidder must be a Georgia licensed General Contractor (Contractor work or activity
that is unlimited in scope regarding any residential or commercial projects).
2.8 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No bids will be considered unless
a signed E-Verify Affidavit is enclosed with the submittal package.
Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.

Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain "public benefits" are legally present in the United States. Contracts with the
City are considered "public benefits." Responders are required to provide the Affidavit
Verifying Status for City of Tybee Benefit Application prior to receiving any City
contract. The affidavit is included as part of this ITB package.
Protection of Resident Workers. City of Tybee Island actively supports the Immigration
and Nationality Act (INA), which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers can hire only
persons who can legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of any hiree, which includes completing the Employment
Eligibility Verification Form (I-9). The Contractor will establish appropriate procedures
and controls so no services or products under the Contract Documents will be performed
or manufactured by any worker who is not legally eligible to perform such services or
employment.
2.9 Permitting and Approvals: The contractor that is awarded the contract will be
responsible for securing all necessary federal, state and local approvals required for the
project.
2.10 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his bid
will be firm for acceptance for a period of ninety (90) days from bid opening date, unless
otherwise stated in the ITB.
2.11 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this bid, will be of the best quality, and adhere to
the highest industry standards.
2.12 Liability Provisions: Where bidders are required to enter or go onto City of Tybee Island
property to take measurements or gather other information in order to prepare the Bid as
requested by the City, the bidder will be liable for any injury, damage or loss occasioned
by negligence of the bidder, its agent, or any person the bidder has designated to prepare
the bid and will indemnify and hold harmless City of Tybee Island from any liability
arising there from. The contract document specifies the liability provisions required of the
successful bidder in order to be awarded a contract with City of Tybee Island.
2.13 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee
Island in whole or in part by written notice of default to the Contractor upon non-
performance or violation of contract terms. An award may be made to the next lowest
bidder, for articles and/or services specified or they may be purchased on the open market.
The defaulting Contractor (or its surety) will be liable to City of Tybee Island for costs to
the City of Tybee Island in excess of the defaulted contract prices. See the contract
documents for complete requirements.
2.14 Certification of Independent Price Determination: By submission of this bid, the
Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, that in connection with this procurement:
a. The prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor;

b. Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly to any other bidder
or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
2.15 Qualification of Business (Responsible Bidder): the Scope of Work, specifications and
plans define a responsible Bidder as one who meets, or by the date of the bid acceptance
can meet, certifications, all requirements for licensing, insurance, and registrations, or
other documentation required. The City has the right to require any or all bidders to submit
documentation of the ability to perform, provide, or carry out the service or provide the
product requested. The City has the right to disqualify the bid of any bidder as being
unresponsive or un-responsible whenever such Bidder cannot document the ability to
deliver the requested product or service.
2.16 Insurance Provisions, General: The selected proposer to whom the contract is awarded
will be required to procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property that may arise from, or in connection
with, the performance of the work hereunder by the Contractor, his agents, representatives,
employees or subcontractors. The cost of such insurance must be included in the proposal.
a. General Information that must appear on a Certificate of Insurance:
i. Name of the Producer (proposer's insurance Broker/Agent).
ii. Companies affording coverage (there may be several).
iii. Name and Address of the Insured (this is the Company or Parent of the firm the
City is contracting with).
iv. A Summary of all current insurance for the insured (includes effective dates of
coverage).
v. A brief description of the operations to be performed, the specific job to be
performed, and contract number.
vi. Certificate Holder (Must include the City of Tybee Island as a certificate
holder and an additional insured).
THE INSURANCE CERTIFICATE IS TO IDENTIFY THE CITY OF TYBEE
ISLAND AS A CERTIFICATE HOLDER AND AS AN ADDITIONAL
INSURED FOR GENERAL, AUTO, UMBRELLA, AND EXCESS LIABILITY
COVERAGES.
b. Minimum Limits of Insurance to be maintained for the duration of the contract:
i. Commercial General Liability: Provides protection against bodily injury and
property damage claims arising from operations of a Contractor. This policy
coverage includes premises and operations, use of independent contractors,
products/completed operations, personal injury, contractual, broad form
property damage, and underground, explosion and collapse hazards. Minimum
limits: $2,000,000 bodily injury and property damage per occurrence and annual
aggregate.
ii. Worker's Compensation and Employer's Liability: Provides statutory

protection against bodily injury, sickness or disease sustained by employees of
the Contractor while performing within the scope of their duties. Employer's
Liability coverage is usually included in Worker's Compensation policies, and
insures common law claims of injured employees made in lieu of or in addition
to a Worker's Compensation claim. Minimum limits: $500,000 for each
accident, disease policy limit, and disease each employee and Statutory
Worker's Compensation limit.
iii. Business Automobile Liability: Coverage insures against liability claims
arising out of the Contractor's use of automobiles. Minimum limit: $2,000,000
combined single limit per accident for bodily injury and property damage.
Coverage must be written on an Any Auto basis.
THE INSURANCE REQUIREMENTS AND LIMITS STATED HEREIN MAY
BE SATISFIED BY A COMBINATION OF PRIMARY, UMBRELLA &/OR
EXCESS COVERAGES.
c. Special Requirements:
i. Extended Reporting Periods: The Contractor must provide the City of Tybee
Island with a notice of the election to initiate any Supplemental Extended
Reporting Period and the reason(s) for invoking this option.
ii. Reporting Provisions: Any failure to comply with reporting provisions of the
policies will not affect coverage provided in relation to this request.
iii. Cancellation: Each insurance policy that applies to this request must be
endorsed to state that it will not be suspended, voided, or canceled, except after
thirty (30) days prior to written notice by certified mail, return receipt requested,
has been given to the City of Tybee Island.
iv. Proof of Insurance: City of Tybee Island must be furnished with certificates of
insurance and with original endorsements affecting coverage required by this
request. The certificates and endorsements are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All certificates of
insurance are to be submitted prior to, and approved by, the City of Tybee Island
before services are rendered. The Contractor must ensure Certificate of
Insurance is updated for the entire term of the City of Tybee Island contract.
v. Insurer Acceptability: Insurance is to be placed with an insurer licensed to do
business in the State of Georgia, and having an A.M. Best's rating of A and a
five (5) year average financial rating of not less than V. If an insurer does not
qualify for averaging on a five-year basis, the current total Best's rating will be
used to evaluate insurer acceptability.
vi. Lapse in Coverage: A lapse in coverage will constitute grounds for contract
termination by the City of Tybee Island Mayor and Council.
vii. Deductibles and Self-Insured Retention: Any deductibles or self-insured
retention must be declared to, and approved by, the City of Tybee Island. At the
option of the City of Tybee Island, either: the insurer will reduce or eliminate
such deductibles or self-insured retention as related to the City of Tybee Island,
its officials, officers, employees, and volunteers; or the Contractor will procure
a bond guaranteeing payment of related suits, losses, claims, and related

investigation, claim administration and defense expenses.
viii. Primacy: The insurance coverages provided are to be primary to insurance
maintained by the City (and insurance maintained by us shall be non-
contributory to the insurance provided by the selected proposer)
ix. Waiver of Subrogation: The insurance coverages provided must also contain
an endorsement waiving rights of recovery by subrogation.
2.17 Compliance with Specification - Terms and Conditions: The ITB, Legal
Advertisement, General Conditions and Instructions to Bidders, Specifications, Special
Conditions, Vendor's Bid, Addendum, and/or any other pertinent documents form a part
of the Bid and by reference are made a part hereof.
2.18 Signed Bid Considered Offer: The signed Bid will be considered a binding offer on the
part of the Bidder, which offer will be deemed accepted upon approval by the City of
Tybee Island Mayor and Council, Purchasing Agent or designee, as may be applicable. In
case of a default on the part of the Bidder after such acceptance, the City of Tybee Island
may take such action as it deems appropriate, including legal action, for damages or lack
of required performance.
2.19 Notice to Proceed: The successful bidder must not commence work under this ITB until
a written contract is awarded and a Notice to Proceed is issued by the Purchasing Agent
or his designee, or as specified in the Special Conditions. If the successful Bidder does
commence any work or deliver items prior to receiving official notification, it does so at
its own risk.
2.20 Protest Policy: Any bidder who is aggrieved in connection with the award of a contract
may file a protest with the Purchasing Agent. The protest must be submitted in writing no
later than 48 hours after the bid opening. Protests must be made in writing to the
Purchasing agent, Aleesha Robinson at aleesha.robinson@cityoftybee.gov, with the
subject line Protest: ITB #2026-106: YMCA Roof Replacement must include the
following information:
a. Name, address, email address, and telephone numbers of the protester;
b. ITB number;
c. Detailed statement of the legal and factual grounds for the protest, including a
description of resulting harm to the protester;
d. Copies of supporting documents, if any;
e. Statement of relief requested;
f. All information establishing that the protester is an interested party for the purpose
of filing a protest on an award decision;
g. All information establishing the timeliness of the protest.
2.21 Payment to Contractors: Instructions for invoicing the City of Tybee Island for products
delivered to the City are specified in the contract document.
a. Questions regarding payment may be directed to the Finance Department at
(912)472-5072 or City of Tybee Island's Project Manager as specified in the
contract documents.
b. Contractors will be paid the agreed upon compensation upon satisfactory delivery
of the products or completion of the work as more fully described in the contract