ITB# 20-02-207886 Wasilla Shops HVAC Upgrades

Agency: Alaska Railroad
State: Alaska
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Jan 10, 2020
Due Date: Feb 6, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
ITB# 20-02-207886 Wasilla Shops HVAC Upgrades

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ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
January 10, 2020
INVITATION TO BID
20-02-207886
WASILLA SHOPS HVAC UPGRADES
Cover Sheet
Response Required: This page must be completed and returned ensuring receipt of
future addenda or additional information. Please e-mail this form to PieknikN@akrr.com.
All addenda will be forwarded to the contact name and number listed below.
Firms that have not returned the cover sheet will not be informed of addendums
and will only be alerted to addendums by checking with the ARRC procurement
officer or by checking ARRC’s internet site: www.alaskarailroad.com , select
Corporate, Procurement and then Solicitations. Bidders must acknowledge the
receipt of all issued addendums in their proposal/bid submittal.
Company
Address
Contact
Phone
Email
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
__________________________ Fax_________________________
______________________________________________________
The Alaska Railroad Corporation web site www.alaskarailroad.com
ALASKA RAILROAD CORPORATION
327 W. Ship Creek Avenue
Anchorage, AK 99501
January 10, 2020
INVITATIONTO BID NUMBER 20-02-207886
SEALED BIDS WILL BE RECEIVED AT:
Alaska Railroad Corporation
327 W. Ship Creek Avenue
Anchorage, Alaska 99501
UNTIL 3:00 P.M. LOCAL TIME ON FEBRUARY 06, 2020
Wasilla Shops HVAC Upgrades
Pre-Bid Conference and /Site Visit: A pre-bid conference and site visit will be held on January
23, 2020 at 2:30 p.m. (sharp), local time. Interested bidders will meet at the job site located @
1400 Wasilla Shops Circle, Wasilla, AK. Please dress appropriately for weather and safety;
hardhats, safety glasses and steel toe boots. This is not a mandatory meeting, although interested
firms are encouraged to participate. A bidder's failure to attend the pre-bid conference will in no
way relieve the bidder of the responsibility of performing the work in strict compliance with the
true intent and meaning of the terms, conditions and specifications of this ITB.
The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties for the
aforementioned project. Bids must be submitted on the bid form contained herein and must be
mailed or delivered to the above address. Bids received via facsimile transmission will be
considered non-responsive. The bid shall be in a sealed envelope with the bid number 20-02--
207886 clearly printed on the face of the envelope. Bids must be complete and in U.S. dollars. See
instructions and conditions enclosed herein.
An Alaska Business license is not a prerequisite to bid. Bidders who possess an Alaska Business
license and also meet the other criteria of an Alaska Bidder shall receive a preference per the
"Alaska bidder preference”.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids,
accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to
award the proposed contract if it is in the best interest of the ARRC.
ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this
bid. Should a bidder not understand any aspect of this bid, or require further explanation, or
clarification regarding the intent or requirements of this bid, it shall be the responsibility of the
bidder to seek guidance from the ARRC.
ARRC may award a contract resulting from this solicitation to the responsive offeror whose offer
conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any
or all offers if such action is in the best interest of ARRC, and waives informalities and minor
irregularities in offers received. Any resulting contract from this solicitation shall incorporate the
Standard Instructions, and General Terms and Conditions incorporated in this solicitation.
This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC
to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to
the execution of a formal contract.
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED
TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and
conditions which conflict with this Invitation to Bid terms and conditions are considered counter
offers and, as such, will cause the Alaska Railroad Corporation to consider the bid
non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and
conditions of the Invitation to Bid will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors
on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the
Federal Highway Administration (FHWA). The ARRC has a race neutral DBE Program and does
not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an
overall DBE participation of 3.0% in federal fiscal years 2019-2021 on contracts funded by
agencies within the U.S. Department of Transportation. If this contract is funded in whole or in
part by funds from the FTA or the FHWA, it is imperative that you consult the Federal Terms and
Conditions portion of this solicitation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC
earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in
2007. The Alaska Railroad considers Green Star membership to be a positive
business attribute, and regards a Green Star award as a tangible sign of an
organization’s commitment to environmental stewardship and continual improvement
within its operations.
Please direct all responses and/or questions concerning this invitation to bid to Nori Pieknik, Alaska
Railroad Corporation, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-
265-4467, email address PieknikN@akrr.com. Questions must be submitted in written form prior to
February 1, 2020. Questions submitted after that date will not be accepted.
Sincerely,
Nori Pieknik
Contract Administrator
Alaska Railroad Corporation
INDEX
APPENDIX A
APPENDIX B
APPENDIX C
APPENDIX D
REQUIRED DOCUMENTS
SCOPE OF WORK
BIDDERS INSTRUCTIONS
FORMS
CONSTRUCTION BID FORM [FORM 395-0121]
BID BOND [FORM 395-0120]
BIDDERS QUESTIONNAIRE [FORM 395-0136]
SUBCONTRACTORS LIST [FORM 395-0131]
SAMPLE CONSTRUCTION CONTRACT [FORM 395-0122]
PAYMENT BOND [FORM 395-0126]
PERFORMANCE BOND [FORM 395-0127]
APPENDIX E
APPENDIX F
APPENDIX G
GENERAL CONDITIONS CONSTRUCTION (1/08/16)
CONSTRUCTION QUALITY CONTROL (CQC) PLAN
COST SCHEDULE
ATTACHMENTS:
1. Project Plan Set
2. Pamphlet 600 Issue 39, Effective September 1, 2019
APPENDIX A
REQUIRED DOCUMENTS
REQUIRED FOR BID Bids will not be considered if the following documents are not
completely filled out and submitted at the time of bidding:
1. Construction Bid Form - [Form 395-0121]
2. Bid Bond - [Form 395-0120]
3. Cost Schedule - Appendix D
4. Questionnaire - [Form 395-0136]
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low
bidder is required to complete and submit the following documents within after receipt
of written notification:
1. Subcontractor List - [Form 395-0131]
2. Contractor’s QA/QC Plan
3. Contractor’s Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder
must completely fill out and submit the following documents within the time specified in
the intent to award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Payment Bond - [Form 395-0126]
3. Performance Bond - [Form 395-0127]
4. Alaska Contractors and Business Licenses
5. State of Alaska Department of Labor - Notice of Work
6. Contract - [Form 395-0122] and Notice to Proceed, ARRC Generated
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls
2. State of Alaska, DOL Notice of Completion

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