ITB 6907 Washing Exterior of 5 Water Storage Tanks

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number WASHING EXTERIOR of 5 WATER STORAGE TANKS / #6907
Due Day / Date / Time Wednesday / May 27, 2026 / 11:00 AM (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone Benjamin Whitehead; bwhitehead@johnsoncitytn.org or purchasing@johnsoncitytn.org
Bid Issue Date May 6, 2026
Project location 5 Water Storage Tanks as per attached
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms As per bid
Anticipated Award Date: June 19th
Bidder is responsible for completing the remaining portion of this bid document
DESCRIPTION
Provide all labor, materials, equipment and supplies as necessary to Wash Exterior of 5 Water Storage
tanks as per these bid documents.
BID SUBMITTALS:
* Price sheet
* Insurance Checklist & General Contract Form
* Drug free workplace affidavit
* References
* Bid bond
* Copy of State Contractors License
Contractor's envelope requirements apply per attached
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB# 6907 - WASHING EXTERIOR OF 5 WATER STORAGE TANKS VIRTUAL BID
OPENING; Meeting ID: 832 2395 2826; Passcode: 576220
If you do not have access to a webcam, or you have no audio with your system, you may call this number to
join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct
assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS:
Firm Name____________________________________________
Place signed bid response in a sealed
envelope plainly identified on the outside with By________________________________________________
vendor name and bid name and number. PRINTED & SIGNED
Vendor responsible for delivery to Johnson
City Purchasing Dept., Debbie Dillon- Director, Address______________________________________________
209 Water Street, Johnson City, TN 37601 on or
before the bid opening date and time. ________________________________________________
Telephone_____________________________________________
E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6907- EXTERIOR WASHING OF FIVE WATER STORAGE TANKS
PRICE SHEET
ITEM QTY DESCRIPTION UNIT COST TOTAL
Water storage tanks:
1. Lump sum Masters Knob Tank $_____________
2. Lump sum College Heights Tank $_____________
3. Lump sum Cherokee Tank $_____________
4. Lump sum Unicoi Backwash tank $_____________
5. Lump sum Watauga Backwash Tank $_____________
6. 20 man- Additional work, if required $___________ $_____________
hours
Grand total: $_____________
Project completion timeframe: ________________________________________________________
COMPANY NAME: ________________________________________
To be considered, complete and return with bid submittal

ITB# 6907- Exterior Washing of Five Water Storage Tanks
BIDDERS INSTRUCTIONS
1. QUALIFICATIONS OF BIDDERS
To demonstrate Bidder's qualifications to perform the work, within five days of Owner's
request, Bidder shall submit written evidence such as: financial data, previous experience,
present commitments, and such other data as may be pertinent to the work.
Each BIDDER must demonstrate that they have been in business under their current business
name for a minimum of 5 years prior to the date of receipt of bids. Failure to comply with this
requirement may entitle the OWNER to reject the Bid.
Each BIDDER shall submit information on the 5 most recently completed, similar projects,
including tank size, cost, and schedule. Failure to comply with this requirement may result in
your bid submittal being declared as non-responsive.
2. PROJECT TIMEFRAME
Contractor must specify anticipated completion timeframe. Completion date for this project is
requested ASAP. This may be an award consideration.
3. JOBSITE CONDITIONS
Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal
manner.
4. LICENSES, FEES, PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
5. JOB-SITE VISIT
Bidders are encouraged to visit each tank site prior to bidding. Contact Benjamin Whitehead
at bwhitehead@johnsoncitytn.org to schedule an appointment Contractor is responsible for
fully understanding tank conditions, project scope and materials needed.
6. CONTRACTOR PERFORMANCE
These specifications are not intended to be complete in every detail. Therefore, the Contractor
is expected to perform all work in a professional workmanlike manner in accordance with all
applicable City, State and Federal codes and regulations.
7. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)
and General Contract Form shall be completed and returned with the bid package. Successful
vendor shall provide certificate of insurance, as specified, prior to contract release by
Purchasing.
8. DRUG FREE WORKPLACE
All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance
with TCA 50-9-113 and return same with bid response. Failure to comply with this
requirement will declare that bid non-responsive.

SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations
for our employees, our citizens and the general public. Our commitment to provide safe and
efficient operations is shown by the implementation of programs and procedures which ensure
compliance with appropriate safety measures, as well as the letter and intent of all applicable
laws and regulations. There is sufficient evidence to conclude that the use of illegal
drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an
employee's performance and general physical and mental health. The illegal possession and
use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction
and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy
to ensure an employee's fitness for duty as a condition of employment; to ensure the drug tests
and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-
employment, random testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service
with the City must have a testing program of the same or better than the requirements of the
City of Johnson City.
9. STATE CONTRACTORS LICENSE
Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's
Licensing Act of 1994, State of Tennessee. The attached "Contractors Envelope Form" must
be completed and attached to the outermost bid submittal envelope. A copy of Bidder's State
Contractor's License shall be included with bid package.
10. ADDENDA
In the event it becomes necessary to revise any part of this bid, addenda will be issued to all
known interested parties and posted on the City's website. It's the bidder's responsibility to
check prior to submitting. Any verbal communications are not be binding.
11. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, includes the City's "Requirements for Bids, Requests
for Proposals, and Contracts, etc." and the "Sealed Solicitation General Terms and Conditions"
attached hereto and set forth herein as if verbatim.
12. LICENSES, FEES AND PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
13. PROJECT SECURITIES
Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five
percent (5%) of total proposed amount. Bond shall be issued by a surety company licensed to
do business in the State of Tennessee. This bond is required as a guarantee that, if the bid is
accepted, a contract will be entered into and the performance thereof duly secured by an
approved performance bond. If the successful vendor fails to execute required contracts, the
security will be forfeited. Bonds submitted by unsuccessful vendors can be returned upon
request after award of the contract.
The successful vendor will be required to furnish a Performance and Payment Bond in the
amount of one hundred percent (100%) of the contract price. Bond shall be issued by a surety

company licensed to do business in the State of Tennessee. Performance bonds must be filed
with the purchasing department within ten (10) working days after the contract has been issued.
In the event that the successful vendor fails to furnish payment and performance bonds and
execute a contract within the time period allowed, the bid bond deposit of the bidder shall be
retained by the city as liquidated damages and not as a penalty.

DETAILED TECHNICAL SPECIFICATIONS
ITB# 6907
Washing Exterior of Five Water Storage Tanks for
City of Johnson City, Tennessee
A. Scope of Work
Provide all parts & labor necessary to wash the exterior surfaces of five (5) water storage tanks
for the City of Johnson City as per these bid documents.
1. Schedule Submittal: The CONTRACTOR shall submit a bar chart or progress schedule
indicating the anticipated schedule for washing the exteriors of the tanks. Also indicated on
the bar chart or progress schedule shall be the anticipated progress payment schedule of
values. No separate payment shall be made for bonds, insurance, design, mobilization,
or materials not incorporated into the Work.
2. Notification: The CONTRACTOR shall notify the OWNER at least seven (7) days before
starting the Work at a site. The CONTRACTOR shall reconfirm the commencement of Work
with the OWNER twenty-four (24) hours prior to starting Work at a site.
3. Noise Control: The CONTRACTOR shall position the equipment to limit the noise to the
surrounding neighbors.
4. Times for Work: No work is to be done in the night period between sunset and sunrise or on
Saturday or Sunday. The times for Work shall also comply with local, state, and federal
regulations and laws regarding days of week, noise, and interference with activities of
surrounding property owners.
5. Tank in Service during Exterior Washing: The tanks shall remain in service during the exterior
washing. CONTRACTOR shall protect the tank from infiltration of wash water and materials
used. This shall include protecting the vent from infiltration of wash water and materials used;
however, vent shall not be covered and must not be occluded. Proper ventilation of the tank
must be maintained.
6. Operation of Valves and Equipment: All operations which would include closing valves,
switching, starting, stopping, or removal from service of any equipment shall be done by the
OWNER'S personnel. If the CONTRACTOR desires the OWNER to close valves, operate
switches, start, stop, or remove any equipment from service, the CONTRACTOR shall submit
a written request to the OWNER, and if the OWNER determines that such action will not
adversely affect the operations of the OWNER to provide water, then the OWNER may close
valves, operate switches, start, stop, or remove the equipment from service. Such requests
shall be directed to the PROJECT REPRESENTATIVE so interruptions, if any, of the
OWNER'S operations or systems will be no longer than necessary. The CONTRACTOR shall
have a full complement of personnel working on a daily basis until the Work causing the
interruption is completed. All Work performed under this Agreement shall be performed in
close cooperation with the OWNER.

7. Site Security: When not working on the tank or site (such as during the evening, weekends,
holidays, or rain days), the CONTRACTOR shall secure all openings in the tank (greater than
8 in.), the exterior ladder, and access or rigging devices. Openings in the tank needed during
ventilation of the tank shall be secured with bars, grating, or other means to allow sufficient
air flow through the opening. The CONTRACTOR shall lock the site fence to prevent
unauthorized personnel from gaining access to the site, the interior of the tank, and the
CONTRACTOR'S equipment and supplies. The CONTRACTOR shall be solely responsible
for the security of the site, tank, equipment, and supplies during both working and non-
working hours.
8. Public Safety: CONTRACTOR shall protect the public from harm caused by the
CONTRACTOR'S actions and performance of the work. Prior to start of work or
mobilization on site, the CONTRACTOR shall have a site-specific Public Safety Plan based
on the CONTRACTOR'S selected work methods. The Public Safety Plan shall include
necessary plans and procedures to protect the general public from harm. The Plan should
include such items, but not be limited to, requirements for safety exclusion zones, warning
sign type and placements, protective barriers, safety and warning devices, devices for
daylight and nighttime protection, and all devices required by state and local requirements.
CONTRACTOR shall include a site plan summarizing the requirements of the Public Safety
Plan for the specific work on the tank. CONTRACTOR'S Plan shall include the name of the
Competent Person responsible for enforcing the Public Safety Plan.
9. Traffic Control Plan: The CONTRACTOR shall permit traffic to pass around the Project site
with the least possible inconvenience or delay. The CONTRACTOR shall maintain existing
roads and streets within the Project limits, keeping them open, and in good, clean, and safe
condition at all times. If any traffic lane closures are necessary, the CONTRACTOR shall
provide all flaggers, signs, and other traffic control devices necessary to warn and protect the
public at all times from injury or damage as a result of the CONTRACTOR'S operations that
may occur on highways, roads, and streets. The CONTRACTOR shall have a traffic control
plan. If no disruption of traffic is anticipated, then the CONTRACTOR shall submit a
statement indicating this. The CONTRACTOR shall submit any request for lane closures at
least five working days prior.
10. Water Supply: Water for the purpose of this contract must be obtained by the
CONTRACTOR through direct local arrangements with the OWNER. The CONTRACTOR
shall furnish and install all necessary temporary piping and valves in connection with such
water supply. Water shall be furnished from the OWNER at no cost to the CONTRACTOR
as long as the amount of water used remains within reason. The connection to the water
supply shall be metered. All connections to the public water system shall contain a back-flow
prevention device approved by the OWNER.
11. Electrical Supply: The CONTRACTOR shall pay all fees, obtain necessary permits, and have
meters installed for power and lights as may be required for the prosecution of this Work. The
CONTRACTOR shall furnish and install all necessary temporary service drops, wiring,
connections, etc. necessary for temporary service required by the CONTRACTOR. All costs
associated with any temporary electric service required by the CONTRACTOR shall be
included in the Proposal.
12. OWNER Performed Repairs: The CONTRACTOR shall cooperate with the OWNER who
may be conducting other operations on or near the tank.

13. Contractor Supervision: The CONTRACTOR shall provide a competent superintendent,
satisfactory to the OWNER, for the Work at all times during working hours with full authority
to act for him/her. The on-site superintendent shall not be replaced without prior written
notification and written approval of the OWNER. The CONTRACTOR shall also provide an
adequate staff for the proper coordination and expedition of his/her Work. Should, in the
opinion of the OWNER, any language barrier exist between the on-site superintendent and the
OWNER, the CONTRACTOR shall employ a qualified full-time interpreter or provide a new
on-site superintendent at no additional cost to the OWNER. The on-site superintendent shall
be bi-lingual if any workers are not proficient in English.
14. Observation: The OWNER reserves the right to engage observation services. All Work shall
be made accessible to the OWNER using the CONTRACTOR'S rigging and equipment. If
assistance is required for the OWNER to safely access the Work, the CONTRACTOR shall
furnish labor to assist the OWNER. The cost of this labor shall be included in the base contract
amount.
15. Protecting Equipment: The electric meter, antennas, telemetering, other electrical apparatus,
and other equipment on the tank and site, including all wiring, shall be protected from all
damage or deleterious material infiltration during the operations of the CONTRACTOR. The
operation of the equipment shall be continued during the washing operations. Any items
damaged by the operations of the CONTRACTOR shall be replaced in kind or acceptably
repaired by the CONTRACTOR at no cost to the OWNER or tenants. Washing of exterior
surfaces shall be performed only when the wind velocity and direction, and temperature
and humidity are such that damage will not occur to real estate or personal property.
16. Restoration: The CONTRACTOR shall restore and/or replace paving, curbing, sidewalks,
gutters, shrubbery, fences, sod, or other disturbed surfaces and structures to a condition equal
to that before the Work began and to the satisfaction of the OWNER and shall furnish all labor
and materials incidental thereto.
B. General Health, Safety, and Environmental Requirements
1. Compliance with Requirements: The CONTRACTOR shall comply with all applicable
requirements of the Occupational Safety and Health Act of 1970 (Public Law 91-596) and
will hold the OWNER harmless from any civil or criminal penalties imposed as a result of the
CONTRACTOR'S noncompliance with such requirements. No additional compensations for
changes in the laws, regulations, or the interpretation thereof shall be granted by the OWNER.
The CONTRACTOR shall be responsible for complying with all laws and regulations, even
if not specifically listed in these Specifications.
2. Emergency Information: The CONTRACTOR shall post information concerning emergency
medical, fire, rescue and hazardous waste phone numbers from which personnel on the site
can obtain information if needed. The CONTRACTOR shall also list the name and number
of a representative of the CONTRACTOR who can be reached 24 hours a day in case of an
emergency. The emergency information shall be in a central position, located so it is visible and
accessible 24 hours a day. The emergency information shall be posted the entire length of time that

the CONTRACTOR is performing Work at the tank site.
3. Confined Space Entry: The CONTRACTOR shall comply with and have documented
Confined Entry Space Procedures available at the tank site at all times as required by OSHA
29 CFR 1926 Subpart AA. The CONTRACTOR shall also comply with any state and/or local
requirements which are more restrictive than the federal requirements.
4. Safety Data Sheets: Safety Data Sheets (SDS) shall be posted at the job site for each chemical
product on the job site, including but not limited to the cleaning agents.
5. Safety and Health: The CONTRACTOR shall comply with safe working practices for
working around lead-based and nonlead-based coated steel, and all health and safety
regulations and requirements of Federal OSHA (specifically OSHA Standard for Construction
Industry, 29 CFR 1926.62, "Lead Exposure in Construction; Interim Final Rule," regarding
occupational exposure to lead, and 29 CFR 1926.1126, entitled "Chromium (VI)," regarding
occupational exposure to hexavalent chromium), state and local health regulatory agencies,
and Safety Data Sheets (SDS). This compliance shall be accomplished without supervision
from the OWNER or other direct or indirect agents of the OWNER. Should vents, holes,
rigging attachments, or any other modification, cutting, or welding be required to meet safety
standards or otherwise accomplish the Work, they may be accomplished at the expense of the
CONTRACTOR upon submitting of details in writing to, and with subsequent permission by
the OWNER.
6. Rigging Attachments: All rigging attachments present on the tank shall be carefully
evaluated by the CONTRACTOR immediately prior to use for the type and magnitude of
loads which CONTRACTOR intends to impose on them. Any rigging attachments installed
on the tank by the CONTRACTOR shall be removed at the completion Work and areas
damaged by the removal of these attachments shall be cleaned and painted. The
CONTRACTOR assumes all responsibility for use of any existing or added attachments.
7. Compliance with Environmental Regulations: Compliance with local, state and federal
regulations concerning emissions, transportation or disposal of solid, particulate, liquid, or
gaseous matter as a result of the washing shall be the responsibility of the CONTRACTOR.
This compliance shall be accomplished without supervision from the OWNER or other direct
or indirect agents of the OWNER. No additional compensations for changes in the laws,
regulations, or the interpretation thereof shall be granted by the OWNER. No burning of
trash on the site shall be permitted. Any fines or damages imposed on the OWNER by any
regulatory agency or court as a result of the CONTRACTOR'S noncompliance with
environmental or nuisance regulations or any other applicable standard shall be paid
or reimbursed by the CONTRACTOR.
8. Attractive Nuisances and Cleanup: The job site shall be kept in a clean and safe condition
at all times. Hazards or attractive nuisances shall be protected at all times. Upon completion
of the Work, the job site and all nearby sites impacted by the Work activities shall be left
clean of all debris, cleaning residue, or any other items resulting from the operations of the
CONTRACTOR. The cost of any cleanup that must be done by the OWNER shall be deducted
from funds due the CONTRACTOR. Impervious drip pans or double layers of plastic sheeting
(each at least 6 mil thick) shall be placed under any compressors, generators, pumps, mixers,
welding machines, etc. to prevent oils, organic compounds, or other contaminants from
leaching into the soil. Fuel storage tanks and other potentially hazardous materials shall be

placed inside secondary containment structures to prevent contaminants from leaching into
the soil. Any oils, organic compounds, or contaminants spilled on the site during the
process of the Work shall be immediately removed and cleaned up by the
CONTRACTOR. Any earth contaminated by a spill shall also be removed and replaced
with new certified clean material to the satisfaction of the OWNER. If the OWNER has
to remove the oils, organic compounds, contaminants, or earth, the OWNER may deduct
the costs of removal and clean-up from the total contract amount owed the
CONTRACTOR.
9. Authority of CONTRACTOR'S COMPETENT PERSON(S): The CONTRACTOR'S
COMPETENT PERSON(S) shall have the complete support of top management and written
authority to ensure these operations are carried out in accordance with compliance plans and
governmental regulations, independent of production pressures. The CONTRACTOR'S
COMPETENT PERSON(S) may have additional responsibilities and carry out other work
assignments, but shall not routinely be a member of the crew that actually performs washing
work.
10. Responsibility of CONTRACTOR'S COMPETENT PERSON(S): The CONTRACTOR'S
COMPETENT PERSON(S) shall be responsible for overseeing job site safety without
supervision of the OWNER. Responsibilities shall include:
a. Monitoring effectiveness and ensuring the continued integrity of environmental
controls.
b. Supervising worker exposure monitoring.
c. Ensuring that a hazard communication program has been conducted for the
CONTRACTOR'S personnel on site.
d. Ensuring that the Confined Entry Space Procedures are followed.
e. Ensuring that employees are wearing personal protective equipment and are trained in
the use of such equipment in accordance with all OSHA and EPA regulations.
f. Ensuring that employees are utilizing fall protection and are trained in accordance
with all OSHA regulations.
g. Daily inspection and approval of the rigging equipment and scaffolding utilized.
h. Ensuring that the engineering controls in use are in operating condition and
functioning properly.
i. Ensuring that fugitive emissions to air, water, or soil are minimized and that handling
of all waste streams is in compliance with applicable regulations and contract
specifications.
j. Controlling access to the work site and ensuring that contaminated control boundaries
are marked off.
k. Maintaining project documentation.