ITB 6897 Walk-in Freezer Replacement

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number Walk-in Freezer Replacement / #6897
Due Day / Date / Time Monday / April 27, 2026 /11:00 AM (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone Hannah Upchurch; UpchurchH@jcschools.org; purchasing@johnsoncitytn.org
Bid Issue Date April 9, 2026
Project location Science Hill High Schoool,1509 John Exum Pkwy, Johnson City TN 37604
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms Net 30
Anticipated Award Date: May 11th .
Bidder is responsible for completing the remaining portion of this bid document
DESCRIPTION
LUMP Provide all labor, materials and equipment to remove existing walk-in freezer
SUM and install new including re-use of existing (2) refrigeration systems as per $_______________
the attached price sheet, specifications & diagram.
COMPLETED CONTRACTORS ENVELOPE FORM MUST BE
ATTACHED TO OUTERMOST ENVELOPE.
Project must be completed by July 15, 2026. Specify: ___________________
NOTE: MANDATORY ON-SITE VISIT PRIOR TO BID SUBMISSION.
CALL FOR AN APPOINTMENT. 423-434-5228.
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB# 6897 - Walk-in Freezer Replacement Project virtual bid opening; Meeting ID: 828
2810 5070 ; Passcode: 495214.
If you do not have access to a webcam, or you have no audio with your system, you may call this number to
join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct
assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS:
Firm Name____________________________________________
Place signed bid response in a sealed
envelope plainly identified on the outside with By________________________________________________
vendor name and bid name and number. PRINTED & SIGNED
Vendor responsible for delivery to Johnson
City Purchasing Dept., Debbie Dillon- Director, Address______________________________________________
209 Water Street, Johnson City, TN 37601 on or
before the bid opening date and time. ________________________________________________
Telephone_____________________________________________
E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6897 - WALK-IN FREEZER REPLACEMENT PROJECT
BIDDERS INSTRUCTIONS
1. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to
fill-out) and General Contract Form shall be completed and returned with the bid
package. Successful vendor shall provide certificate of insurance, as specified, prior to
contract release by Purchasing.
2. DRUG FREE WORKPLACE
All bidders must execute the enclosed Drug Free Workplace Affidavit to verify
compliance with TCA 50-9-113 and return same with bid response. Failure to comply
with this requirement will declare that bid non-responsive.
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient
operations for our employees, our citizens and the general public. Our commitment
to provide safe and efficient operations is shown by the implementation of programs
and procedures which ensure compliance with appropriate safety measures, as well
as the letter and intent of all applicable laws and regulations. There is sufficient
evidence to conclude that the use of illegal drug/alcohol; drug/alcohol dependence
and drug/alcohol abuse seriously impairs an employee's performance and general
physical and mental health. The illegal possession and use of drugs, alcohol and/or
narcotics by employees of the City is a crime in this jurisdiction and is clearly
unacceptable. Therefore, the City of Johnson City has adopted this written policy to
ensure an employee's fitness for duty as a condition of employment; to ensure the
drug tests and alcohol tests are conducted on safety-sensitive positions in the
categories of: pre-employment, random testing, suspicion testing, and return-to-duty
testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to
do service with the City must have a testing program of the same or better than the
requirements of the City of Johnson City.
3. STATE CONTRACTORS LICENSE
Bidder must be a licensed contractor in the State of Tennessee, as required by the
Contractor's Licensing Act of 1994, State of Tennessee. The attached "Contractors
Envelope Form" must be completed and attached to the outermost bid submittal
envelope. A copy of Bidder's State Contractor's License shall be included with
bid package.
4. ADDENDA
In the event it becomes necessary to revise any part of this bid, addenda will be issued
to all known interested parties and posted on the City's website. It's the bidder's
responsibility to check prior to submitting. Any verbal communications are not be
binding.

5. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, includes the City's "Requirements for Bids,
Requests for Proposals, and Contracts, etc." and the "Sealed Solicitation General
Terms and Conditions" attached hereto and set forth herein as if verbatim.
6. LICENSES, FEES AND PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits
required by law to do business in the City of Johnson City in completion of the
requirements stated herein. All work shall be done in accordance with the latest
building codes, state and federal laws relative to this project.
7. CRIMINAL HISTORY AFFIDAVIT
All bidders must execute the attached Criminal History Affidavit. Contractor shall
comply with Tennessee Code Annotated Section 49-5-413, which requires all
contractors to conduct a criminal history records check conducted by the Tennessee
Bureau of Investigation and the Federal Bureau of Investigation on each employee
prior to permitting the employee to have contact with students or enter school grounds
when students are present.
8. JOBSITE VISIT
Contractor responsible for accurate measurements and fit. Jobsite visit required prior
to bidding. Contact Hannah Upchurch to make an appointment for inspection.

ITB# 6897 - WALK-IN FREEZER REPLACEMENT PROJECT FOR SCIENCE HILL HIGH
SCHOOL
SPECIFICATIONS
All equipment shall be in strict compliance with standards of all local, state, and federal regulations
including the National Sanitation Foundation, and in full compliance with Public Health Regulations of
State of Tennessee. Each unit shallhave a e "seal of approval" label from the National Sanitation
Foundation. Other standards that apply including but not limited to ANSI; NFPA, ASME and AGA, as
applicable.
All equipment bid is to be based on the attached custom build diagram with no substitutions.
Remove and properly dispose of existing walk-in freezer
Install new custom built walk-in Freezer per diagram.
19' 0" x 23' 0" x 7' 6" High
Insulation: 4" DURATHANE, allurethane foamedinplace (Class 1)
Exterior: Stucco Aluminum
Interior Walls: Stucco Aluminum
Interior Ceilings: White Stucco Aluminum
Interior Floors: 1/8" Aluminum Treadplate
Freezer with Floor
(1) 48" x 76" Flush Mounted Entrance Door(s), with hardware, Pilot
light & switch
assembly, vapor proof light & dial thermometer. NSF LISTED
(1) Interior Ramp
(1) Door(s) with (3) Hinges per door
(1) Weather tight light switch
(1) 36"H 1/8" Aluminum Treadplate kickplates int & ext
(1) Concealed locking bar(s)
(1) Backup frame heater wire(s)
(1) Vinyl strip curtain(s)
(1) Sloped weather roof with vinyl weather cap
(1) Pressure relief vent(s)
(6) 48" LED light fixture(s) w/ bulbs
Aluminum coved base on exposed exterior
Ceiling & floor Splice
Interior beam & post support
Trim: (1) Row of vinyl bumper rails on exposed exterior
Re-use existing refrigeration systems (2)
Includes all electrical connections, run all drains, start-up, making necessary adjustments and finish ready
for use.

Q47248-25
OVERALL DIMENSIONS WIDTH 19'-0" DEPTH 23'-0" HEIGHT 7'-6"
54
FINISH-Exterior Interior (walls and ceiling)
IMPORTANT! 26 Ga. Stucco Embossed Galv. Steel 26 Ga. Stucco Embossed Galv. Steel
.040 Stucco Aluminum WALLS .040 Stucco Aluminum
Thermo-Kool Standard Floor: Thermo-Kool's standard floor panels 20 Ga. Type 304 #3 Finish Stainless Steel 20 Ga. Type 304 #3 Finish Stainless Steel
can handle 600 lbs. of stationary load. NO ROLLING TRAFFIC. White Stucco Aluminum CEILING White Stucco Aluminum
Proper cleaning practices must be followed to ensure durability and
White Smooth Aluminum White Smooth Aluminum
warranty compliance, including avoiding water exposure or wet mopping.
White Stucco Galv. White Stucco Galv.
White Smooth Galv. White Smooth Galv.
These drawings represent our understanding of the
requirements of your order. We submit them to you for FINISH-Interior Floor
the purpose of securing complete approval of sizes,
Built-in by others. (Breaker strip must be under all wall panels including partitions)
finishes, framing, insulation, dimensions, specifications, and
interpretations. The return of these drawings to us 4" x 2" Vinyl U-Channel Screeds Wall Anchors 4 1/4" Foam Screeds
with instructions to proceed, or subsequent instructions 14 Ga. Bright Galvanized Steel
to that effect, shall constitute complete approval. 16 Ga. Stainless Steel. SEE DETAIL BELOW
Smooth Aluminum
Approved by Date
1/8" Treadplate Aluminum Foamed-In-Place
THERMO-KOOL WALK-IN FLOOR PANELS ARE DESIGNED TO WITHSTAND UNIFORMLY DISTRIBUTED STATIONARY
LOADS OF 600 LBS. PER SQUARE FOOT. THERMO-KOOL'S WARRANTY DOES NOT COVER DAMAGE DUE TO PALLET
JACKS, MOBILE CARTS, MOBILE SHELVING, FORK LIFTS, OR ANY OTHER FORM OF ROLLING TRAFFIC. A CONC.
WEARING FLOOR MUST BE INSTALLED ON TOP OF THE WALK-IN FLOOR PANELS FOR THIS APPLICATION.
WARNING SECTION FASTENERS-Thermo-Kool cam type Insta-Lok
INSULATION-4" thickness "Foamed-in-place" urethane-DURATHANE CONSTRUCTION CLASS I
DO NOT EXPOSE CARTONED OR
OUTDOOR INSTALLATION
STACKED PANELS TO MOISTURE
Vinyl weather roof W/ Facia Bar & Cover
OR HIGH HUMIDITY CONDITIONS
Sloped Foam ______SQ. FT. OF 4-MIL POLYETHYLENE (BETWEEN SLOPED FOAM & VINYL WEATHERCAP)
DURING STORAGE. STAINING OR
OXIDIZING OF METAL SKINS MAY
INDOOR INSTALLATION
OCCUR.
ELECTRICAL-All wiring contained within the door sections is 115/60/1. Connections to this and all other lights
and refrigeration supplied by others.
NOTICE UNEXPOSED CONDUIT - Wiring stubs out top of panels 8"
THIS ORDER CANNOT BE PLACED INTO PRO- EXPOSED CONDUIT - Wiring terminates in a field service box at top of panels
DUCTION UNTIL WE RECEIVE FINAL APPROVED ENTRANCE DOOR-Flush infitting type with poly vinyl magnetic gasket and vinyl sweep gasket on bottom edge.
DRAWING AND SPECIFICATIONS. THE DATE OF
Heater cables are built in around door opening to prevent frost accumulation and sweating. Ext. has a RECEIPT CAN AFFECT YOUR PROMISED DELI-
VERY DATE. thermometer, indicating light and toggle switch. Interior has LED light. Hinges are cam action type.
* Door finishes will be the same as adjacent panels unless specified otherwise under Door Accessories.
DOOR SIZE & QTY HARDWARE SWING
THIS THERMO-KOOL WALK-IN WILL BE MANUFACTURED
TO UL & NSF REQUIREMENTS. THERMO-KOOL ACCEPTS (1) 48" x 74" 1238-C LATCH, (2) 1346 PERFORMER ADJUSTABLE HINGES, DOOR CLOSER RH
NO LIABILITY FOR LOCAL CODE REQUIREMENTS OF ( ) 30" x 76"
WHICH THERMO-KOOL HAS NOT BEEN MADE AWARE IN ( ) 36" x 78" 1238-C LATCH, (3) 1346 PERFORMER ADJUSTABLE HINGES, DOOR CLOSER LH
WRITING PRIOR TO FABRICATION.
DOOR ACCESSORIES
( ) 14" x 14" Peep Window(s)W/ HEATED FRAME & GLASS
( ) 14" x 24" Peep Window(s)W/ HEATED FRAME & GLASS
R
WALK-IN PANEL
Thermo-Kool/Mid-South Industries, Inc.
R-14781
L
ASSIFIE
C D
MISCELLANEOUS EQUIPMENT
C R US ( ) Lights (NOT MOUNTED) 1 AMP EACH
(1) Interior Floor Ramp
BUILDING UNITS Exterior Floor Ramp
1F68 # 1825 LE Heated Pressure Relief Vent .5 AMPS EACH
# 1830 Heated Pressure Relief Vent .5 AMPS EACH
USA
(1) # 1832-4 Heated Pressure Relief Vent .5 AMPS EACH
SURFACE BURNING CHARACTERISTICS
Trim & Enclosures (see detail)
MATERIAL DETAILS FLAME SMOKE SPREAD DEVELOPED
ALUMINUM PANELS, PAINTED OR UNPAINTED, 5" OR LESS 15 300-400
GALVANIZED OR STAINLESS STEEL PANELS, PAINTED OR UNPAINTED, 20 450-OVER 500
5" OR LESS
CORE MATERIAL, 6" THICK 20 250
PULL DOWN RATE TO 45 degrees F IS UNRESTRICTED.
AFTER 45 degrees F, PULL DOWN RATE SHOULD BE
RESTRICTED TO 10 degrees F PER/ 24 HOUR PERIOD. 10'-8" [128.00"] 4'-0" [48.00"] 4'-4" [52.00"]
"THERMO-KOOL WALK-IN COOLERS AND FREEZERS
REFRIGERATION- Aircooled Watercooled By Others
COMPLY WITH 2021 INTERNATIONAL ENERGY
CONSERVATION CODE (IECC), SECTION C403.11"
NOT APPROVED
NOTE: IF REFRIGERATION IS NOT SUPPLIED WITH
QUOTATION SUBMITTAL
WALK-IN, BASED ON AN AMBIENT OF 100 DEGREES F,
FOR NSF APPLICATIONS AT STANDARD HOLDING
TEMPERATURES FOR A FREEZER THE BTU RATING SHALL
BE .
CONTROL KIT-The following controls
indicated with a mark are included.
Condensing unit indoor Expansion valve
Condensing unit outdoor Dryer
Side Mounted Self Contained Sight glass
Top Mounted Self Contained Temperature control
Thermo-Kool Standard Floor: Thermo-Kool's standard floor panels can handle 600 lbs. of stationary load. NO Quick Connect Remote Top Mounted Pump down solenoid valve
ROLLING TRAFFIC. Proper cleaning practices must be followed to ensure durability and warranty Prewired, Preassembled Remote Freezer Time Clock
compliance, including avoiding water exposure or wet mopping.
Pressure control
Suction line vibration eliminator
Winter control
Crankcase heater
Condensing unit cover
Coil Mounting Kit
R
NOTES: Aircooled condensing units should be placed in a well ventilated area with a minimum of
1000 CFM's per/H.P. ITEM #1 Evaporator drain connections by others.
NOTE: THERMO-KOOL recommends a 1" min. clearance between walk-in & building walls.
DATE REV. BY REVISIONS DESCRIPTION
SUBJECT
WALK-IN REFRIGERATION
FOR
SCIENCE HILL HIGH SCHOOL
NOTE: THIS DRAWING, AND ALL DRAWINGS OR
SPECIFICATIONS SUBMITTED BY THERMO-KOOL,
AND REPRODUCTIONS THEREOF IN WHOLE OR IN Thermo-Kool JOHNSON CITY, TN
PART SHALL REMAIN THE LEGAL PROPERTY OF (R)
MID-SOUTH INDUSTRIES, INC., SUBJECT TO RECALL
AT ANY TIME AND SHALL NOT BE USED FOR DR. BY CH. BY DWG. NO.
INSTALLATIONS OR PRODUCTION BY OTHERS EXCEPT Mid-South Industries, Inc. P.O. Box 989 EKY / Q47248-25
BY OUR SPECIAL PERMISSION IN WRITING.
Laurel Mississippi 39441 Phone 601/649-4600
Walk-in panels manufactured under FAX 601/649-0558 DATE SCALE SHEET NO.
Patent # 5,424,118. 3-25-2026 3/8"=1'-0" 1 OF 1
]"00.672[
"0-'32
"00.4
]"00.862[
"4-'22
"00.4
19'-0" [228.00"]
4.00" 18'-4" [220.00"] 4.00"
1" FLANGE
(TYP)
TRIM EXPOSED
POST
THESE TWO ENDS
OVERLAP FOR
ADJUSTMENT
SLOTS FOR 3/8" BOLTS THAT
ATTACH COLUMN TO THE BEAM
ISOMETRIC VIEW
Exterior Metal Skin
INTERIOR
BEAM
EXPOSED Insulated Prefab 3/4" PLYWOOD BACKUP
POST Panel
SHIM IF REQUIRED
# 8 X 3/4" S/S
ADJUSTABLE THRAUT SSSHHAEPAEDD SMS 3/8 Washer 1/8" ALUMINUM TREADPLATE INT/EXT KICKPLATES 36" HIGH
3/8 X 2" LAG BOLT 23" O.C. (1) BACKUP FRAME HEATER WIRE(S) (INSTALLED BUT NOT OPERATIONAL)
(1) VINYL STRIP CURTAIN TO FIT THE ABOVE DOOR SIZE
BEAM COVER
BEAM COVER
FLANGE
6061-T6 ALUMINUM STRUCTURAL
WIDE FLANGE BEAM 6" X 4" X .190 1/2" BRASS RIVET NUT THREADED
FOR A 3/8" BOLT, RIVET NUT
EMBEDDED IN BEAM
LED LIGHT FIXTURE
3/8" X 1 1/2" MACHINE BOLT
W/ WASHER (4-PER POST)
3" SCHEDULE 40
6061-T6 ALUMINUM PIPE
#1832 PR VENT (3 1/2" DIA.) (6) 48" LED LIGHT FIXTURE(S) W/ BULBS (.4 AMPS)
LED LIGHT
EXPOSED
POST
TRIM
DIAL THERM
3/4" PLYWOOD BACKUP 3/8 X 2" LAG BOLT
(4-PER POST)
* SEAL INTERIOR & EXTERIOR OF
ALL CONDUIT PENETRATIONS TO
PREVENT CONDENSATION.
DOOR CLOSER
1346 SPRING
LOADED HINGE
DIAL THERM
HAZARD PLACARD
1238-C LATCH
CONCEALED LOCKING BAR
FRONT ELEVATION
DOOR SECTION 2.5 AMPS
]"00.09[
"6-'7
LED LIGHT FIXTURE LED LIGHT FIXTURE
ACROVYN GUARD
CONTINUOUS ALUM.
EXTRUSION
EXTRUDED
ALUMINUM/VINYL
BUMPER RAIL
FASTENERS 16" O.C.
MAX.
BACKUP
WALK-IN WALL FREEZER
W/FLOOR VERIFY
LED LIGHT FIXTURE LED LIGHT FIXTURE
FIN. FLOOR
VINYL BUMPER RAILS
(1) WEATHERTIGHT LIGHT SWITCH (SEE ELEVATION)
LED LIGHT FIXTURE
6" HIGH ALUMINUM COVED BASE ON EXPOSED EXTERIOR
VINYL BUMPER
RAILS
#1832 PR VENT
OUTSIDE
WALK-IN DOOR
ADJUSTABLE SWEEP HIGH DENSITY URETHANE WEATHER TIGHT LIGHT SWITCH
GASKET 6" ALUMINUM COVED BASE
HEAVY GA. THRESHOLD ON EXPOSED EXTERIOR ANTI SWEAT HEATER
VINYL BUMPER
RAILS
TREADPLATE
4" CONCRETE SUB SLAB KICKPLATE
INT. RAMP WATERTIGHT SEAL FORMED
BY ASPHALT PAPER OR
6 MIL POLYETHYLENE
SHEETS. JOINTS SEALED.
19'-0" [228.00"] (BY OTHERS)
SECTION SECTION THRU
THRU DOOR OUTSIDE WALL
"4
"4/1
4
529
(1) CONCEALED LOCKING BAR(S)
NOTE: 74" IS MAX DOOR HEIGHT FOR THIS WALK-IN.
FLAT VINYL WEATHER CAP
CEILING & FLOOR SPLICE
* VERIFY HEIGHT AND LOCATION OF BUMPER RAILS. INTERIOR BEAM AND POST SUPPORT (SEE DETAILS)
(2) 3" x 3" x 7'-6" TRIM PIECE(S)
(1) ROW OF VINYL BUMPER RAILS ON 19'-0" EXPOSED SIDE (SHIPPED LOOSE)
REVISED
21250
VINYL WEATHERCAP
WALK-IN CEILING
WEATHERCAP FLASHES DOWN 6"
SILICONE (BY OTHERS)
TRIM ATTACHMENT
(BY THERMO-KOOL)
WEATHERCAP FASCIA BAR W/ COVER
VINYL WEATHERCAP
WALK-IN CEILING
FASCIA BAR W/ COVER
WALL
LOW DENSITY URETHANE
3-25-2026 EKY REMOVED SLOPE FOAM AND ADDED FLAT WEATHER ROOF
6" HIGH ALUMINUM
COVED BASE

INSURANCE CHECKLIST
(JC Schools - Walk In Freezer includes install)
REQUIRED COVERAGE (marked by "x") MINIMUM LIMITS
X 1. Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee
and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit
X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . .$1,000,000 CSL BI/PD each occurrence, $1 Million
annual aggregate
X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $500,000 BI/PD each accident, Uninsured Motorist
X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate
X 8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5 Million Bodily Injury, Property Damage and Personal Injury
9. Per Project Aggregate
10. Professional Liability
a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim
c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
X 11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist
13. Motor Cargo Insurance
14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence
15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision
16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract
X 20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent
X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to
action. Worker's Compensation and/or non-payment of premium - notification may be 10 days prior to action.
X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker's Compensation, Auto and
Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. on-going & completed operations;
must submit copy of endorsement(s). (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson
City, TN 37605. Email: purchasing@johnsoncitytn.org.)
X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.
X 25. OTHER INSURANCE REQUIRED: _____CONTRACTOR'S POLLUTION LIABILITY_$1 MILLION PER OCCURRENCE
INSURANCE AGENT'S STATEMENT:
I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the
areas marked with the exception of the following numbers:
_____ _____ _____ _____ _____ _____ Comments: _______________________________________________
Is Professional Liability excluded under Comm. General Liability? Yes_____ No_____
Is Contractual Liability excluded under Comm. General Liability? Yes_____ No_____
Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____
Is XCU excluded under Comm. General Liability? Yes_______ No ______
Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________
AGENCY NAME: ________________________________ AUTHORIZED SIGNATURE: ______________________________
Date: ______________________________
CONTRACTOR'S STATEMENT:
I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.
CONTRACTOR'S NAME: ______________________________ AUTHORIZED SIGNATURE: ___________________________
Date: _____________________________ AUTHORIZED (Printed):
Bid Number: ________________
Bid or Project Name: _____________________________________________
This form and the General Insurance Appendix shall be signed and returned with the bid package. The
Certificate of Insurance must be provided to Purchasing prior to contract award.

GENERAL INSURANCE APPENDIX
The General Insurance Appendix is included in every solicitation requiring insurance. The
general requirements of the contract form are supplemented by items checked on the
Insurance Checklist that identify specific requirements for the bid or project.
INSURANCE
Review this section carefully with your insurance agent or broker prior to submitting a bid or
proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to
this contract. The term "Contract" as used in this section shall mean the Agreement covering
the work that is entered into between the City of Johnson City, Tennessee and the Vendor.
1. General Insurance Requirements:
1.1 The Vendor shall not start work under this contract until the Vendor has obtained at its
own expense all of the insurance called for hereunder and such insurance has been approved
by the City; nor shall the Vendor allow any subcontractor to start work on any subcontract
until all insurance required of the subcontractor has been so obtained and approved by the
Vendor. Approval of insurance required of the Vendor will be granted only after submission
to the Director of Purchasing of original, signed Certificate(s) of Insurance, General Insurance
Appendix, and Insurance Checklist or, alternately, at the City's request, certified copies of the
required insurance policies.
1.2 No acceptance and/or approval of any insurance by the City shall be construed as
relieving or excusing the Vendor, or the surety, or its bond, from any liability or obligation
imposed upon either or both of them by the provisions of the Contract Documents.
1.3 The City of Johnson City (including its elected and appointed officials, agents, and
employees) is to be named as an additional insured under all coverage except
Worker's Compensation and Professional Liability and the Certificate of Insurance or
the certified policy, if requested, must so state. Coverage afforded under this paragraph
shall be primary as respects the City, its elected and appointed officials, agents and
employees. The following definition of the term "City" applies to all policies issued under the
contract:
"The City of Johnson City, Tennessee together with all of its various
departments, bureaus, and agencies, as well as any affiliated or subsidiary
board, committee, or authority, including but not limited to the City of Johnson
City, Dept. of Education (A.K.A "Johnson City Schools")."
1.4 The Vendor shall provide insurance as specified in the Insurance Checklist contained in
this document. In the event that Vendor obtains insurance coverage that is broader than the
minimum required by this Agreement, this Agreement shall be deemed to require the broader
coverage, including but not limited to any greater limits and any excess or umbrella
coverages.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

1.5 The Vendor covenants to save, defend, hold harmless and indemnify the City of Johnson
City, Tennessee together with its various departments, elected or appointed officials,
employees, officers, counsel, agents, and any and all other persons or entities acting on
behalf of the same (collectively the City) from and against any and all claims of any sort based
upon any theory of liability whatsoever, for any and all harm, loss, damage, injury, cost
(including court cost and attorney fees) charges, or other liability of any nature whatsoever,
however caused, resulting from or arising out of or in any way connected with the Vendors
performance or non-performance of the terms of the contract documents or its obligations
under the contract based upon any theory of liability whatsoever, including claims brought by
third persons, and further covenants to discharge all of the aforesaid persons and entities and
forever hold them harmless from the same. The foregoing obligation to indemnify and defend
shall continue in full force and effect after the aforesaid Vendor completes all of the work
required under the contract, until such time as the applicable statutes of limitation or repose
have expired.
1.6 The Vendor shall be responsible for the work performed under the Contract Documents
and every part thereof, and for all materials, tools, equipment, appliances, and property of
any description used in connection with the work. The Vendor assumes all risks for direct
and indirect damage or injury to the property or persons used or employed on or in connection
with the work contracted for, and of all damage or injury to any person or property wherever
located, resulting from any action, omission, commission or operation under the Contract, or
in connection in any way whatsoever with the contracted work, until final acceptance of the
work by the City.
1.7 Insurance coverage required in these specifications shall be in force throughout the
Contract Term. If the Vendor fails to provide acceptable evidence of current insurance
within ten days of written notice at any time during the Contract Term, the City shall have
absolute right to terminate the Contract without any further obligation to the Vendor and the
Vendor shall be liable to the City for the entire additional cost of procuring performance by
another vendor and the cost of performing the incomplete portion of the Contract at time of
termination. Vendor is required to provide the City with notice of cancellation, non-renewal,
or material change in coverage at least thirty (30) days prior to cancellation, non-renewal, or
material change in coverage."
1.8 Contractual and other liability insurance provided under this Contract shall not contain a
supervision, inspection or engineering services exclusion that would preclude the City from
supervising or inspecting the project as to the end result. The Vendor shall assume all on-
the-job responsibilities as to the control of persons directly employed by it and of the
subcontractors and any persons employed by the subcontractor.
1.9 Nothing contained in the specifications shall be construed as creating any contractual
relationship between any subcontractor and the City. The Vendor shall be as fully responsible
to the City for acts and omissions of the subcontractor and of persons employed by them as
it is for acts and omissions of persons directly employed by the Vendor.
1.10 Precaution shall be exercised by the Vendor at all times for the protection of persons
(including employees) and property. All existing structures, utilities, roads, services, trees
and shrubbery shall be protected against damage or interruption of service at all times by the
Vendor and its subcontractors during the term of the Contract, and the Vendor shall be held
responsible for any damage to property occurring by reason of its operation on the property.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

1.11 If a Vendor cannot meet the insurance requirements contained in a bid, proposal, or
project description, alternate insurance coverage may be considered. Written requests for
consideration of alternate coverage must be received by the Director of Purchasing at least
ten working days prior to the date set for receipt of bids or proposals. If the City denies the
request for alternate coverage, the specified coverage will be required to be submitted. If the
City permits alternate coverage, an amendment to the Insurance Requirement will be
prepared and distributed prior to the time and date set for receipt of bids or proposals.
1.12 All required insurance coverage must be acquired from insurers authorized to do
business in the State of Tennessee, and acceptable to the City. The insurers must also have
policyholders' rating of "B++" or better, and a financial size of "Class V" or better in the latest
edition of Best's Insurance Reports, unless the City grants specific approval for an exception
in the same manner as described in 1.11 above.
1.13 The City may consider deductible amounts as part of its review of financial stability. The
Vendor shall assume all deductibles.
2. Vendor's Insurance - Occurrence Basis:
2.1 The Vendor shall purchase the following insurance coverage, including the terms,
provisions and limits shown in the Checklist:
Commercial General Liability - The Commercial General Liability policy shall include
any or all of the following as indicated on the Checklist:
i. General aggregate limit is to apply per project;
ii. Premises/Operations;
iii. Action of Independent Vendors;
iv. Contractual Liability including protection for the Vendor from
claims arising out of liability assumed under this contract;
v. Personal Injury Liability including coverage for offenses related
to employment;
vi. Explosion, Collapse, or Underground (XCU) hazards;
vii. Pollution Liability.
Professional Liability/Miscellaneous Errors and Omissions insurance which will
pay for injuries arising out of errors or omissions in the rendering, or failure to render,
professional services under the contract, in the amount shown in the Checklist.
Business Automobile Liability including coverage for any owned, hired, or non-owned
motor vehicles, Uninsured Motorists insurance, and Automobile Contractual Liability.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

Worker's Compensation - statutory benefits as required by the State of Tennessee, or
other laws as required by labor union agreements, including standard Other States
coverage; Employers' Liability coverage.
3. Commercial General or other Liability Insurance - Claims-made Basis:
If Commercial General or other liability insurance purchased by the Vendor has been issued
on a claims-made basis, the Vendor must comply with the following additional conditions.
The limits of liability and the extensions to be included as described in the Checklist remain
the same. The Vendor must either:
i. Agree to provide certificates of insurance evidencing the above
coverage for a period of three years for Professional Liability; two years
for CGL and other Liability, after final payment for the contract. Such
certificates shall evidence a retroactive date, no later than the beginning
of the Vendors or subcontractors work under this contract, or
ii. Purchase an extended (minimum three years for Professional Liability;
two years for CGL and other Liability) reporting period endorsement for
the policy or policies in force during the term of this contract and
evidence the purchase of this extended reporting period endorsement
by means of a certificate of insurance or a copy of the endorsement
itself.
4. Alternative Coverage (Self Insurance)
Notwithstanding any of the above, the Vendor may satisfy its obligations under this section
by means of self-insurance for all or any part of the insurance required, provided that the
alternative coverage is acceptable to the City.
5. Limits of Liability Coverage
Specific limits of liability coverage on the Insurance Checklist may be adjusted according to
project risk if the adjustment is deemed appropriate and the amended amount is approved by
the City Manager.
6. Verification of Compliance
I have read this General Insurance Appendix and agree to all the terms and conditions
contained therein.
Vendor's Name: ____________________________________
EIN or SSN: ____________________________________
Authorized Representative (Printed):
Authorized Representative (Signature): __________________________________
Title: ____________________________________
Date: ____________________________________
This form and the Insurance Checklist must be completed and returned with Certificate of
Insurance, as specified, prior to contract award.
Insurance Guide - Prof. Lia.
Revised 3/17/2026