ITB 6887 Ultrasonic Water Meters Contract

Agency:	City of Johnson City
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems
Posted Date:	Jan 22, 2026
Due Date:	Feb 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Delivery location

FOB

Payment Terms

Anticipated Award Date:

ULTRASONIC WATER METERS CONTRACT / #6887

Thursday / February 5, 2026 / 2:30 PM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Steve Hodges; shodges@johnsoncitytn.org ; purchasing@johnsoncitytn.org

January 21, 2026

Water/Sewer Warehouse, 2250 Eddie Williams Road #300, Johnson City TN 37601

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

February 20th, 2026

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

Term contract for Ultrasonic Meters per the attached price sheet and specification checklist which are an integral

part of this bid. Quantities listed are approximate and as anticipated for a year, actual quantities may vary.

Vendor’s past performance will be taken in to consideration in the contract award. References may be required.

List delivery time frame: _________________________________________________

(this may be an award factor)

Bid Submittals: Signed bid cover sheet, completed specification checklist, completed price sheet, and product

literature.

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# 6887 - ULTRASONIC WATER METERS VIRTUAL BID OPENING; Meeting ID:

815 4913 1944 ; Passcode: 559792.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

ADDENDA ACKNOWLEDGEMENT: __________, __________, __________, __________, __________, __________

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Submit electronically per link below or place

signed bid response in a sealed envelope

plainly identified on the outside with vendor

name and bid name and number. Vendor

responsible for submittal to Johnson City

Purchasing Dept., Debbie Dillon- Director, on

or before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

ELECTRONIC RESPONSES: CLICK HERE

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB 6887 Specifications & Price Sheet Page 1 of 3

ITB #6887- 3”-8” ULTRASONIC METER (FOR DEDICATED FIRE LINES) CONTRACT

SPECIFICATIONS

1. CONTRACT PERIOD

This is a three (3) year contract subject to annual renewal provided all terms, conditions, and prices remain unchanged

and the vendor is an agreement. Prices contained herein shall remain firm for each renewal term of the contract. The

City reserves the right to re-bid at the end of any one (1) year period.

2. QUANTITIES

Quantities listed are estimated for a one year period and shall be ordered on an as needed basis. Actual quantities

may vary.

3. PROPOSED METERS

A set of descriptive literature and the completed specification checklist shall be included with the bid package along

with any variances to be clearly identified as indicated below.

Vendor must complete and return this form for the bid to be considered responsive. A check mark shall be placed in the

areas of specification agreement. Variances must be clearly identified in the vendor's checklist column. Failure to comply

with any part of these specifications will not remove the quote from consideration but will indicate a variance on which

the City alone will determine the importance to the overall performance of the item and suitability for the intended

purpose. Equipment offered is to be new, unused and of the Manufacturer's latest model. Any omission from the

specification shall not relieve the vendor from the responsibility of furnishing a unit ready for use.

CHECKLIST

Standard Used: Meters shall comply with the latest version of AWWA C715

Compliance w/ NSF 61 & ANSI 372: Shall be certified ANSI/NSF 61 & 372 compliant

Required Warranty:

• Minimum 10 year warranty for battery, accuracy, materials, and workmanship.

• Maincase shall have a minimum 10 year warranty and be free from manufacturing

defects in workmanship and material.

UL / FM underwriting:

• All components of the meter assembly shall be both UL (Underwriter’s Laboratory)

Listed and FM (Factory Mutual) approved for fire service use.

Material Limitations:

• Main casing/body shall be of a copper/bronze alloy containing not less than 75%

copper (UNS C89510, C89520, C89833, C89836, or as listed in ASTM B584), or a

stainless-steel type 304 or 316 in accordance with ASTM A276.

Local Requirements:

• Meter technology provided shall be ultrasonic-based technology featuring

continuous measurement.

Meets Specifications

(check mark indicates

complete compliance with

specifications)

Vendor Name ________________________________

Complete and Return with Bid Package

ITB 6887 Specifications & Price Sheet Page 2 of 3

• Shall operate without leakage or damage at a continuous working pressure of 175

PSI.

• Powered by an internal battery.

• Serial number & flow direction shall be permanently marked on the outside of the

meter.

• Shall include an integral (1.5” – 2”) threaded test port on outlet side of meter.

• Shall include an electronic display register in accordance with AWWA C715.

• Electronic display shall include reverse flow & leak indicators.

• Register shall provide consumption recording in at least a 9-digit visual registration at

the meter.

• Shall include fully potted electronics and battery, and maintain functionality if fully

submersed (absent the use of desiccants).

• Register shall provide a minimum of 8-digit meter reading for transmission through

the RF AMR/AMI endpoint.

• Shall be guaranteed compatible with Neptune R900 systems without special

programming of the meter.

• Encoder shall comply with the latest version of AWWA C707.

• The register should accumulate and register consumption while connected or

disconnected to a receptacle or RF AMR/AMI endpoint.

• Required Normal Operating Flow Ranges

Meter sizes: 3”, 4”, 6”, and 8”

Units of measure: US Gallons

Affidavit of compliance or Certificate of testing for accuracy required: Certificate shall be

provided by manufacturer showing that each meter has been tested for accuracy of

registration and that it complies or exceeds the accuracy and capacity requirements of

AWWA C715.

Vendor Name ________________________________

Complete and Return with Bid Package

ITB 6887 Specifications & Price Sheet Page 3 of 3

ITB #6887 3”-8” ULTRASONIC METER (FOR DEDICATED FIRE LINES) CONTRACT

ITEM QUANTITY

PRICE SHEET

DESCRIPTION

UNIT COST

TOTAL

2 ea

3” Ultrasonic Meters

$___________ $____________

5 ea

4” Ultrasonic Meters

$___________ $____________

10 ea

6” Ultrasonic Meters

$___________ $____________

3 ea

8” Ultrasonic Meters

$___________ $____________

ESTIMATED ANNUAL TOTAL

$____________

Manufacturer Proposed: __________________________

Specify delivery time frame after order placement, this

may be an award consideration:

______________________________________________

Vendor Name ________________________________

Complete and Return with Bid Package

CITY OF JOHNSON CITY, TENNESSEE

http://www.johnsoncitytn.org/purchasing

SEALED SOLICITATION GENERAL TERMS AND CONDITIONS

Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents

1. ACCEPTANCE, REJECTION AND POSTPONEMENT

Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to

waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.

2. ADDENDA

Addenda will be issued to all known interested parties and posted on the City’s website (listed above). All addenda issued shall become part of the

solicitation documents. It is the vendor’s responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be

issued less than two (2) working days prior to the solicitation opening as per TCA § 12-4-01 , as amended

3. AWARD

An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as

described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to

award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.

4. AWARD PERIOD

The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.

5. BID TABULATIONS/RFP/RFQu RESPONSES

Bid tabulations and RFP/RFQu respondent’s lists will be posted and available no later than the next business day on our above website. Select

“awarded/opened solicitations”. Award recommendations, when ready, will also be posted there.

6. BRAND NAMES

By referencing a brand name as “or approved equal”, the City intends to establish a minimum level of quality by which alternate offers can be judged.

If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs

from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for

the City’s use. A sample or demonstration may be required at the expense of the vendor.

7. CONDITION STANDARDS

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer’s latest

model unless otherwise called for in the solicitation.

8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS “PIGGYBACK”

Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City’s contracts or agreements as

per T.C.A. § 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.

9. DEFAULT

In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from

another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or

performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be

borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by

the Director of Purchasing.

10. EQUAL OPPORTUNITY

It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and

regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any

program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By

virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.

11. EVALUATION

Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.

12. EXAMINATION OF BIDS/RFPS/RFQS

Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP’s/RFQu’s. All solicitations

are closed for review and inspection during the evaluation period, prior to award.

13. INDEMNIFICATION

The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against

any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged

damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from

alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its

behalf harmless from the same.

14. INSPECTION

All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be

returned at the vendor’s expense.

15. INSURANCE

The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of

damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone

directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of

the contract when so required in the solicitation.

16. IRAN DIVESTMENT ACT

Pursuant to Tenn. Code Ann. § 12-12-110 a person that is identified on a list created pursuant to § 12-12-106, as a person engaging in investment

activities in Iran as described in . § 12-12-105 shall be ineligible to contract with any political subdivision of this State.

17. LICENSES, FEES, PERMITS

The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in

completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.

18. MULTIPLE ITEM AWARD

The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be

clearly identified on the bid form and will be considered only if in the City’s best interest.

19. NON-BOYCOTT OF ISRAEL ACT

Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. § 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees

must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. § 12-4-119 and will not during

the full term of any award.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

ITB 6887 Ultrasonic Water Meters Contract

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