ITB-TRAFFIC STRIPING

BOARD OF
*, COMMISSIONERS

Purchasing Department
116 West Jefferson Street
Thomasville, Georgia 31799
229-225-4100

4/27/2026
INVITATION TO BID
Traffic Striping

You are invited to submit a sealed bid for providing the following Traffic Striping for the Thomas
County Board of Commissioners. Attached are the general conditions, standard instructions, bid
specification, and bid form. Variation from the given specifications should be noted on the bid
form with an explanation of said variation(s) attached. Bids are to be marked with bidder's name
and address and labeled: Bid for "Traffic Striping" and mailed or delivered to the following
address no later than 2:00 p.m.; local time, Friday, May 22, 2026.

Pre-Bid Conference: 05/13/2026 2:00 p.m.
Deadline/Bid opening : 05/22/2026 2:00 p.m.
Committee Review: 06/02/2026 8:30 a.m.
Tentative Award Date: 06/09/2026 8:30 a.m.

Address all bids to:

THOMAS COUNTY BOARD OF COMMISSIONERS
SEALED - Bid for "Traffic Striping"
ATTN: PURCHASING DEPARTMENT
P.O. Box 920
116 West Jefferson Street, Room 220
Thomasville, Georgia 31799

Any inquiries concerning this bid should be made to Nisha Thurman, Purchasing Agent, at the
above location or at (229) 225-4100. nisha.thurman@thomascountyga.gov

SPECIAL NOTE: There will be a MANDATORY Pre-Bid Conference on Friday, May 15, 2026, 2:00 p.m. at
the Thomas County Board of Commissioners Office, 2" degrees floor Conference Room 215. The Pre-bid
Conference is mandatory for anyone that will be submitting a bid.

PLEASE CALL OR E-MAIL CONFIRMATION OF RECEIPT OF THIS INVITATION TO BID.

GENERAL CONDITIONS

No bids received after said time or at any place other than the time and place stated in the notice will be
considered.

WITHDRAWAL OF BID:

A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without
prejudice to the bidder, by submitting a written request of withdrawal to the Thomas County Board of
Commissioners, Purchasing Department.

REJECTION OF BID:

Thomas County may reject any and all bids, and must reject a bid of any party who has been delinquent or
unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive any irregularities or
informalities in any bid in the bidding procedure. Thomas County will be the sole judge which bid is best, and in
ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing
the work, and experience in similar operation or product of the various bidders.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The bidder may be required, upon request, to prove to the satisfaction of Thomas County that he/she has the
skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a
satisfactory manner and within the required time. If the available evidence of competency of any bidder is not
satisfactory, the bid of such bidder may be rejected, The successful bidder is required to comply with and abide
by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not fraudulent or collusive
or made in the interest or in behalf of any person not therein named, and that the bidder has not directly or
indirectly induced or solicited any other bidder to put in a fraudulent bid, or any other person, firm or corporation
to refrain from bidding and that the bidder has not in any manner sought by collusion to secure to that bidder any
advantage over any other bidder.

INTEREST OF:

By submitting a bid, the bidder represents and warrants that neither a Commissioner nor Chairman of Thomas
County has, in any manner, an interest, directly or indirectly in the bid or in the contract that may be made under
it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT:
The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions,
specifications, bid and addenda, if any, will be deemed part of the contract.

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 *Fax (229) 584-9843 nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

STANDARD INSTRUCTIONS TO BIDDERS

1. The written specifications contained in this bid will not be changed or superseded except by written
addendum from Thomas County. Failure to comply with the written specifications for this bid may result in
disqualification by Thomas County.

2. All goods and materials will be F.O.B. Thomas County Board of Commissioners - job site, no freight or
postage charges will be paid by Thomas County unless such charges are included in the bid price.

3. All bids must be sealed, received and in-hand at bid due date and time. Each bidder assumes the
responsibility for having his/her bid received at the designated time and place without consideration, regardless
of the postmark. Thomas County accepts no responsibility for mail delivery.

4. Each bid form submitted must include the name of the business, mailing address, the name, title and
signature of the person submitting the bid. When submitting a bid package to Thomas County, the first page of
your bid package should be the Bid Form listing price, delivery, etc., unless the bid form is requested to be ina
separate sealed envelope.

5. No bids received after said time or at any place other than the time and place stated in the notice will be
considered.
6. Thomas County may reject any and all bids, and must reject a bid of any party who has been delinquent

or unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive any irregularities or
informalities in any bid in the bidding procedure. Thomas County will be the sole judge as to which bid is best,
and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for
performing the work, and experience in similar operation of the various bidders.

7. Telephone bids will not be accepted unless stated in invitation.
8. No sales tax will be charged on any orders. Thomas County is exempt as outlined by Georgia State Law.
9. Bidders will state delivery time after receiving order.

10. Unless otherwise stated, all bids submitted will be valid and may not be withdrawn for a period of 90 days
from the due date of the bid.

11. Results of the bid will be e-mailed to the bidders. Results of the bids will not be available orally.

12. All responses must be submitted on the provided bid format. Exception from this format will not be
accepted. Any offeror who believes that the bid format is unclear shall submit all questions upon receipt.

P.O. Box 920 * Thomasville, Georgia 31799 (229) 225-4100 eFax (229) 584-9843 nisha. thurman@thomascountyga.gov
www.thomascountyboc.org

Specifications
Traffic Striping for Thomas County

1 Scope: This Work shall consist of furnishing and applying reflective thermoplastic centerline,
thermoplastic arrows, and thermoplastic stop bars. A single row of rpm's shall be placed on the centerline of the
roadway. No sideline work will be done in this contract.

i. Materials: Materials for thermoplastic traffic stripes shall meet the requirements of the Georgia
Department of Transportation for traffic line thermo and glass beads.

tl. Equipment: The traveling traffic stripe painter shall be adaptable to traveling at a uniform,
predetermined rate of speed both uphill and downhill in order to produce a uniform application of paint. Each
nozzle shall be equipped with satisfactory cutoff valves that will automatically apply broken or skip lines. Each
nozzle shall have a mechanical bead dispenser that operates simultaneously with the spray nozzle and
distributes beads in a uniform pattern at the specified rate. Each nozzle shall also be equipped with suitable line
guides consisting of metallic shrouds or air blasts.

Cleaning equipment shall consist of the necessary brushes, brooms, scrapers, grinders, high pressure mater
jets and air blasters required to satisfactorily remove all foreign matter, from the surfaces, without damage to the
underlying pavement.

The traveling traffic strip painter shall also be equipped with paint meters which will indicate the amount of
paint dispensed from each tank. Small, portable applicators or other special equipment may also be required.

IV. Construction:

A. Surface Cleaning: Contractor forces shall prepare the roadways' surface prior to striping.

B. Alignment: Traffic Stripes shall be of the length, width and placement specified. On sections
where no previously applied markings are present, the contractor shall establish control points,
satisfactory to the engineer, spaced at intervals that will insure accurate locations of the stripe.

CG Application: Thermoplastic centerline shall be applied by machine except for special areas and

markings that are not adaptable to machine application, in which case hand application will be
permitted. No thermoplastic shall be applied to areas when:

'1 Any moisture or foreign matter is present on the surface
2. The air temperature in the shade is below 40 degrees F
3. Wind conditions are such as might cause dust to be deposited on the prepared areas or

to prevent satisfactory application.

P.O. Box 920 * Thomasville, Georgia 31799 (229) 225-4100 *Fax (229) 584-9843 nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

4. Painting shall be done only during daylight hours and all painted areas shall be dry
enough, before sunset, to permit crossing by traffic. All protective devices shall be
removed no later than sunset to allow free movement of traffic at night.

5. Traffic Stripe thermo shall be thoroughly heated.

6. The minimum specifications for striping shall be in accordance with the 2021 Edition of
the State of Georgia Standard Specifications Construction of Transportation
Systems

7. Immediately following the application of the thermo, a uniform application of glass beads

shall be applied.

8. A single line of raised pavement markers placed every 40' with two way reflectors, as per
Thomas County specifications.

Protective Measures: When painting is done under traffic, the Contractor shall furnish and place
all warning and directional signs necessary to direct, control and protect the traffic during the
striping operations. Warning signs shall be set up before the beginning of each operation and
extra signs shall be kept well ahead of the painting equipment. When necessary, a pilot car shall
be used to protect both the traffic and the painting operation. The freshly painted strip shall be
protected by cones or other satisfactory devices. All stripes damaged by traffic, or pavement
marked by traffic crossing wet paint, shall be repaired or corrected as specified in paragraph F
below.

Tolerance and Appearance: No stripe shall be less than the specified width. No stripe shall
exceed the specified by more than % inch. The length of the 10 foot painted segment for skip
stripe may vary plus or minus one foot, and the 30-foot gap between segments may vary plus or
minus one foot. The alignment of the stripe shall not deviate from the intended alignment by more
than one inch on tangents and on curves up to and including one degree. On curves exceeding
one degree, the alignment of the stripe shall not deviate from the intended alignment by more
than 2 inches.

Continued deviation from stated dimensions will be cause for stopping the work and removing the
nonconforming stripe.

All stripes and segments of stripes shall present a clean cut, uniform and workmanlike
appearance. All markings which fail to have a uniform, satisfactory appearance, either day or
night, shall be corrected by the contractor at his expense.

Corrective Measures: All work shall be subject to application rate checks for both paint and beads.
All traffic stripe which fails to meet the specifications, permissible tolerances and appearance
requirements, or is marred or damaged by traffic, or from other causes, shall be corrected at the

P.O. Box 920 * Thomasville, Georgia 31799 (229) 225-4100 Fax (229) 584-9843 nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

contractor's expense. All misted areas, drip and spattered thermo shall be removed to the
satisfaction of the Director of Public Works. In all instances, when it is necessary to remove thermo
it shall be done by means satisfactory to the Director of Public Works which will not damage the
underlying surface of the pavement. When necessary to correct a deviation, which exceeds the
permissible tolerance in alignment, that portion of the stripe so affected shall be removed plus an
additional 25 feet in each direction, and a new strip then thermo in accordance with these
specifications.

V. Acceptance and Payment: All sections of painted stripe, words and symbols which have dried to the

extent that the paint will not be picked up or marred by the tires of vehicles, and which have been
placed in reasonably close conformity with the specifications, will be accepted, and the contractor
will be relieved of the responsibility of the maintenance on such sections.

Measurement: Traffic stripe, complete in place and accepted will be measured for payment
by the mile or portion of a mile.

The centerline, whether single, solid, skip or double, shall be paid per mile or portion of a mile.
Single-row RPMs will be paid per mile.

Payment: Payment in each case as specified above shall be full compensation for the work
and the furnishing of all material, including thermo, beads, the application, curing and protection

of the thermo, the protection of the traffic including necessary warning signs; the furnishing of all
tools, machines and all other equipment necessary to complete the item.

Vi. Insurance/Bonding:

A.

EVIDENCE OF INSURANCE: Prior to execution of the contract, the Contractor shall file,
with the Owner, evidences of insurance from the insurer, certifying to the coverage of the
insurance required herein. The evidences of insurance shall be certified by a properly authorized
officer, agent, general agent or qualified representative of the insurer, and shall certify the names
of the insured, the type and amount of insurance, the location and operations to which the
insurance applies, and the expiration date. The evidences shall include the agreement of the
insurer to give, by registered mail, notice to the Owner and at least 30 calendar days prior to the
effective date of cancellation, lapse, or material change in the policy.

CERTIFICATE OF INSURANCE: This Certificate of Insurance is not an insurance policy and
does not amend, extend or alter the coverage afforded by the policies listed herein.
Notwithstanding any requirement, term, or condition of the contract with the respect to which this
certificate is issued, the insurance afforded by the policies described herein is subject to the terms,
exclusions and conditions of such policies.

CANCELLATION OF INSURANCE: If the insurance is canceled, the Contractor shall deliver to
the Owner new policies of insurance and the receipts for payment of premiums thereon. Should

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 *Fax (229) 584-9843 nisha.thurman@thomascountyga.gov

www.thomascountyboc.org

the Contractor neglect to obtain and maintain in force such insurance, and deliver such policy or
policies and receipts to the Owner, then it shall be lawful for the Owner to obtain and maintain
such insurance. The Contractor hereby appoints the owner his true and lawful attorney, to do the
things necessary for this purpose. Money expended by the Owner under the provisions of this
paragraph for insurance premiums shall be charged to the Contractor. Failure of the Owner to
obtain such insurance shall in no way relieve the Contractor of his responsibilities under this
contract.

PUBLIC LIABILITY:

1. Successful bidder will be required to furnish a certificate of liability insurance in an amount
not less than ($1,000,000.00) one million dollars per occurrence to protect the county throughout
the life of the contract against "all risks". Coverage to include but not be limited to general liability;
comprehensive form, premises/operations, underground explosion and collapse,
products/completed operations, contractual, independent contractors, broad form property
damage, personal injury, and automobile liability. Worker's compensation and employer's liability
are to be statutory amounts. Certificate must be furnished within (10) ten calendar days of a
"notice of award" being issued.

2. Liability insurance shall indemnify the Contractor and his subcontractors against loss from
liability, imposed by law, upon or assume under contract by the Contractor or his subcontractors,
for damages on account of such bodily injury and property damage. The insurance shall also
indemnify the Contractor and his subcontractors against losses related to completed operations
and products. The insurance shall be provided by a comprehensive, broad form occurrence
property damage liability policy written by licensed underwriters. The policies shall cover
operations, owned and no owned vehicles and equipment, contractors' protective coverage
blanket, contractual liability, and completed operations liability. The liability insurance shall not
exclude explosion, collapse, underground excavation, or removal of lateral support and shall
include cross liability. The Owner, the Construction Manager, the design engineer, and their
officers, principals, agents, subcontractors, and employees shall be named as additionally insured
on the liability policies.

P.O. Box 920 * Thomasville, Georgia 31799 (C) (229) 225-4100 *Fax (229) 584-9843 * nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

3. WORKERS COMPENSATION INSURANCE:

Contractor and the subcontractors shall cover or insure under applicable laws relating to workers
compensation or employer's liability insurance, their employees, working on or about the
construction site, regardless of whether such coverage or insurance is mandatory or merely
elective under the law. The contractor shall defend, protect, save harmless the Owner from and
against claims, suits and actions arising from failure of the Contractor or the subcontractors to

maintain such insurance.

4. BONDS:

a. BID BOND: Bids must be accompanied by a bid guarantee of not less than
(10%) ten percent of the total amount of the bid. The guarantee may be in the form of a
cashier's check, certified check, bank draft, or an irrevocable letter of credit made payable
to Thomas County Commissioners, or a bid bond issued by a surety company licensed to
issue such bonds in the State of Georgia. The guarantee shall insure the execution of the
contract document and the furnishing of a payment bond and a performance bond. Upon
the county naming a successful bidder, all other bid bonds will be returned at that time.

b. PAYMENT AND PERFORMANCE BONDS:

Thomas County will require the successful bidder to furnish a payment and performance
bond, each in an amount not less than (100%) one hundred percent of the total bid amount
awarded prior to being issued a "notice to proceed" under a contract issued as a result of
this invitation for bid. Bonds must be submitted with (15) fifteen calendar days after being
furnished a "notice of award". All bonds must be written on a surety company licensed to
do business in Georgia.

c. SUBCONTRACTORS TO THE GENERAL CONTRACTOR:

In addition, any subcontractor must provide (100%) one hundred percent payment and
performance bonds to the successful contractor when the value of the subcontract to the
successful bidder is ($20,000.00) twenty thousand dollars or more. A copy of the
subcontractor bonds issued to the contractor must be provided to the county before the
subcontractor is allowed to do any work. Upon receipt of payment and performance bonds,
successful bidder's bid bond will be returned. All bonds must be written on a surety
company licensed to do business in Georgia. Retainage will be held in compliance with
Georgia Law.

d. RETAINAGE:
Retainage will be held in compliance with Georgia Law. Thomas County normally holds

(10%) ten percent retainage throughout the entire project and will release retainage at the
point of final completion and final acceptance by the County.

P.O. Box 920 * Thomasville, Georgia 31799 (C) (229) 225-4100 *Fax (229) 584-9843 nisha. thurman @thomascountyga.gov

www.thomascountyboc.org

MAINTENANCE STRIPING

GDOT SPECIFICATIONS, as per 2021 GDOT Construction Standards:

653-1506 Roadway striping thermoplastic yellow centerline (solid, double-solid, skip solid)

2. 653-1704 Thermoplastic white solid traffic stop bar, 24" - stop bars are to be placed at all intersections, including side
road intersections

3. Raised pavement markers (RPMs) -a single line placed every 40', two-way reflectors, as per Thomas County

specifications

COMPLETION TIME: ALL WORK MUST BE COMPLETE WITHIN 120 DAYS OF DATE OF PURCHASE

ORDER ISSUE
CRH Road name From To Miles GDOT Specification Required Total $ per Road
278 Hall Rd. 319 Bypass A. Sherrod Rd. 6.19 (C) 653-1506
(C) 653-1704- qty. 22
e RPMs -928 est.
39 Lawhorne SR. 122 Dillion Rd. 3.38 (C) 653-1506
Rd. e 653-1704 qty. 4
e RPMs - 447 est.
91 Patten SR. 122 SR. 188 7.29 (C) 653-1506
Coolidge (C) 653-1704 qty. 6
Rd. e _RPMs-963 est.
53 Lower US. 19S. End of 4.65 (C) 653-1506
Boston Rd. Pavement (C) 653-1704 qty. 3
e _RPMs-614 est.
8 Parramore Lower Boston 3.38 (C) 653-1506
Fish Pond Boston Rd. Monticello Rd. (C) 653-1704 qty. 5
Rd. e RPMs - 447 est.
161 Maddox Rd. | Stewart Rd. | Grady County 7.38 (C) 653-1506
Line e 653-1704 qty. 7
e _RPMs~-975 est.
TOTAL BID 33.11 miles $

P.O. Box 920 * Thomasville, Georgia 31799 (229) 225-4100 eFax (229) 584-9843 nisha.thurman@thomascountyga,gov
www.thomascountyboc.org

It is agreed by the undersigned bidder that the signature and submission of this bid represent the bidder's
acceptance of all terms, conditions and requirements of bid specifications and, if awarded, the bid will represent
the agreement between the parties.

Company Name:

Address: City/State/Zip:
Contact Person: Title:
Telephone Number: Fax Number: E-Mail:

Signed (sign manually, in ink):

Name Printed: Title: Date:

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 *Fax (229) 584-9843 nisha.thurman @thomascountyga.gov
www.thomascountyboc.org