ITB2026-110 15th Street Stormwater Improvements

T S
ECHNICAL PECIFICATIONS
FOR
T I 15 S
YBEE SLAND TH TREET
D I
RAINAGE MPROVEMENTS
P :
REPARED FOR
C T I
ITY OF YBEE SLAND
J - 27209.0043
M 2026
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thomasandhutton.com

INVITATION TO BID
ITB NO. 2026-110
15TH STREET STORMWATER IMPROVEMENTS
BID DUE: MONDAY, APRIL 27, 2026, AT 2:00 PM
PRE-BID MEETING (ENCOURAGED): MONDAY, APRIL 6, 2026, AT 1:00 PM
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
MICHAEL "SPEC" HOSTI, MAYOR PRO TEM TONY PLOUGHE
NICK SEARS KATHRYN WILLIAMS
NICK HALE CAM JACKSON
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid or are
required to be submitted with the bid. It is the responsibility of the Bidder to read, complete and
sign, where indicated, and return these documents with his/her bid. FAILURE TO DO SO
MAY BE CAUSE FOR DISQUALIFICATION OF THE BIDDER
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. DRUG FREE WORK PLACE CERTIFICATION, B. PROMISE OF
NON-DISCRIMINATION STATEMENT, C. DISCLOSURE OF RESPONSIBILTY
STATEMENT, D. CONTRACTOR AFFIDAVIT, E. SUBCONTRATOR AFFIDAVIT, F.
OCGA 50-36-1(E)(2) AFFIDAVIT, G. RESPONDER'S CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION, H.
MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM MBE/WBE
PARTICIPATION REPORT, I. AFFIDAVIT REGARDING LOBBYING, J. BYRD ANTI-
LOBBYING AMENDMENT COMPLIANCE AND CERTIFICATION, K. CITY OF TYBEE
ISLAND - VENDOR INFORMATION, L. CITY OF TYBEE - INSTRUCTIONS TO
PROPOSER SIGNATURE SHEET, M. CHECKLIST FOR SUBMITTING PROPOSAL
SEPARATE ATTACHMENTS: 1. SITE DEVELOPMENT PLANS, 2. TECHNICAL
SPECIFICATIONS.

INTRODUCTION
This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes
hereinafter referred to as "Owner") with products or services as indicated herein.
Sealed bids must be received by Aleesha Robinson no later than 2:00 P.M. local time, on
Monday, April 27, 2026, at Tybee Island City Hall, located at 403 Butler Avenue, Tybee
Island, Georgia 31328. The City of Tybee Island reserves the right to reject any or all bids.
Bids will be publicly opened and read aloud at 2:05 P.M. on Monday, April 27, 2026, in
the Tybee Island City Hall conference room located at 403 Butler Avenue, Tybee
Island, Georgia 31328.
A Pre-Bid Conference will be held on Monday. April 6, 2026, at 1:00 P.M. in the
Public Safety Building conference room located at 78 Van Horne Avenue, Tybee Island,
Georgia 31328. All prospective bidders are strongly encouraged to attend.
All questions shall be submitted no later than Monday, April 20, 2026, by 4:00
P.M. Questions shall be submitted via electronic mail to Peter Gulbronson, PE, Tybee
Island City Engineer (peter.gulbronson@cityoftybee.gov), with a copy to Alexis Scheele,
PE, of Thomas & Hutton (Scheele.A@tandh.com) and Aleesha Robinson, City Finance
Manager (Aleesha.robinson@cityoftybee.gov) Responses to all questions will be
compiled and distributed via electronic mail to registered potential bidders by 4:00
P.M., Thursday, April 22, 2026.
Sealed bids will be received no later than 2:00 P.M., Monday, April 27, 2026.
METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this
Invitation to Bid.
Signature of bidder indicates understanding and compliance with attached terms and conditions
and all other specifications made a part of this ITB, and any subsequent award or contract. All
terms, conditions and representations made within this ITB will become an integral part of the
contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to
reimburse the bidder, in whole or in part, for any costs associated with preparation, submission,
or presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please
note that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The
City seeks to ensure that all segments of the business community have access to supplying the
goods and services needed by the City. The City provides equal opportunity for all
businesses and does not discriminate against any persons or businesses regardless of race,
color, religion, age, sex, national origin or handicap.

The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all
reports, charts, displays, schedules, exhibits and other documentation by the bidders will become
the property of the City when received. The City retains the right to use any or all ideas
presented in any response to this ITB, whether amended or not. Selection or rejection of the bid
does not affect this right.
SPECIFICATIONS AND REQUIREMENTS
The City of Tybee Island seeks qualified bidders for the construction of the 15th Street
Stormwater Improvements. Contract documents and technical specifications are a separate
attachment to this ITB. If a conflict exists, the hierarchy shall be the City of Tybee ITB, then the
Thomas & Hutton contract documents, specifications and plans (collectively).
Plans and Specifications may be obtained from Thomas & Hutton Engineering Co., 50 Park of
Commerce Way, Savannah, Georgia 31405 upon payment of $200.00 (plus shipping charges as
applicable) for hard copies and $25.00 for digital copies. Contact Ms. Karen Smulski at (912)
234-5300 or at Smulski.k@tandh.com for questions regarding obtaining plans and
specifications. The payment is non-refundable.
The project generally includes the following:
The construction of a parallel stormwater main to facilitate the conveyance of stormwater
to the 14th Street Outfall. Improvements generally consist of larger elliptical pipe
installation from 2nd Avenue north along 15th Street, connecting to the existing
stormwater system at 14th Street. Components will also include larger stormwater
junction boxes, secondary stormwater piping and structures to accommodate surface
runoff collection, water distribution system relocation, sanitary sewer relocations and
conflict boxes, erosion control systems, paving, stormwater management during
construction duration and other incidental construction required to install the stormwater
improvements. Access must be made available for emergency services throughout
construction and for residents at the conclusion of each day of construction.
Schedule & Special Considerations: Work must be substantially completed within 150 days after
the notice to proceed. Work must be completed and ready for final payment within 180 days
after the notice to proceed. The commencement date will be established in the contract and is
expected to be within 30 days of the award.
Contractor is responsible for furnishing and installing all materials, labor, tools, equipment, and
related services required to complete the project.
1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to

submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein.
This ITB and any attachments, plans, and/or other related documents can be found on the City's
website at https://www.cityoftybee.gov/Bids.aspx. It is incumbent upon the bidder to check
the website for additional information and/or addendums.
1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder's company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
* Include all requested documents, in addition to a W-9 and certificate of
insurance and required bid bond.
* City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of
the occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Aleesha Robinson for
additional information, at 912-472-5072, or in person at Tybee Island City
Hall 403 Butler Ave, Tybee Island, Ga
* All Bids must be hand delivered, mailed, or sent by courier in sufficient time
to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
* Courier or hand deliver bid package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE
TYBEE ISLAND, GA. 31328
* Bids may be submitted via US Mail, but bidders choosing this method
should allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328

FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT
RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.
1.3 How to Submit an Objection:
Potential bidders must present any written objection to this ITB at least seven (7) days
prior to the bid due date. The objections contemplated may pertain to form and/or
substance of the ITB documents. Objections must be made in writing to the Purchasing
agent, Aleesha Robinson, aleesha.robinson@cityoftybee.gov. Email subject line:
Objection to ITB #2026-110.
1.4 Errors in ITB responses:
Bidders are expected to fully inform themselves as to the conditions, requirements, and
specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's
own risk. In case of error in extension of prices in the ITB or bid, the unit price will
govern.
1.5 Questions concerning ITB:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this ITB must be made by email, sent to
the below named individual who will be the official point of contact for this ITB.
Questions must be submitted at least seven days before the bid due date.
All questions shall be submitted no later than Monday, April 20, 2026, by 4:00
P.M. Questions shall be submitted via electronic mail to Peter Gulbronson, PE,
Tybee Island City Engineer (peter.gulbronson@cityoftybee.gov), with a copy to
Alexis Scheele, PE, of Thomas & Hutton (Scheele.A@tandh.com) and Aleesha
Robinson, City Finance Manager, (Aleesha.robinson@cityoftybee.gov)
Responses to all questions will be compiled and distributed via electronic mail
to registered potential bidders by 4:00 P.M., Wednesday April 22, 2026.
Mark subject line on e-mail "Questions on ITB 2026-110, 15th Street Stormwater
Improvements"
Failure of a Bidder to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and
requirements set forth in this ITB.
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a
written addendum to be valid. If the City of Tybee Island issues an addendum to this ITB,
it will be posted by the Purchasing Agent on the City's website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,

representative or others.
Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Signed addenda must be returned with
bid. Unless otherwise specified in an addendum, the due date and time remains as listed
above.
2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the bidder
but will put the bidder on notice to inquire of or identify the same from the City of
Tybee Island. Whenever herein mentioned is made of any article, material or
workmanship to be in accordance with laws, ordinances, building codes, underwriter's
codes, A.S.T.M. regulations or similar expressions, the requirements of these laws,
ordinances, etc., will be construed to be the minimum requirements of these
specifications.
2.2 Standards for Acceptance of Bid for Contract Award:
City of Tybee Island reserves the right to reject any or all bids and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in
the best interest of City of Tybee Island. City of Tybee Island reserves the right to reject
the bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid from a bidder whom investigation shows is not in a
position to perform the contract.
2.3 Bidder: Whenever the term "bidder" is used it will encompass the "person," "business,"
"supplier," "vendor," or other party submitting a bid (a binding offer) to City of Tybee
Island in such capacity before a contract has been entered into between such party and
City of Tybee Island.
2.4 Responsible / Responsive bidder: Responsible bidder means a person or entity that has
the capability in all respects to perform fully and reliably the contract requirements.
Responsive bidder means a person or entity that has submitted a bid that conforms in all
material respects to the requirements set forth in this ITB.
2.5 Compliance with Laws: The bidder will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee
Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in
substitution thereof.
2.6 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.

2.7 State Licensing Board for General Contractors: If applicable, pursuant to Georgia
law, any bidder must be a Georgia licensed General Contractor (Contractor work or
activity that is unlimited in scope regarding any residential or commercial projects).
2.8 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No bids will be considered unless
a signed E-Verify Affidavit is enclosed with the submittal package.
Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.
Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that
applicants for certain "public benefits" are legally present in the United States. Contracts
with the City are considered "public benefits." Responders are required to provide the
Affidavit Verifying Status for City of Tybee Benefit Application prior to receiving any
City contract. The affidavit is included as part of this ITB package.
Protection of Resident Workers. City of Tybee Island actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing
employment eligibility, employment verification, and nondiscrimination. Under the
INA, employers can hire only persons who can legally work in the United States (i.e.,
citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The
employer must verify the identity and employment eligibility of any hiree, which
includes completing the Employment Eligibility Verification Form (I-9). The Contractor
will establish appropriate procedures and controls so no services or products under the
Contract Documents will be performed or manufactured by any worker who is not
legally eligible to perform such services or employment.
2.9 Permitting and Approvals: The contractor that is awarded the contract will be
responsible for securing all necessary federal, state and local approvals required for the
project.
2.10 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his
bid will be firm for acceptance for a period of ninety (90) days from bid opening date,
unless otherwise stated in the ITB.
2.11 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this bid, will be of the best quality, and adhere to
the highest industry standards.
2.12 Guarantee/Warranty: Unless otherwise specified by the City of Tybee Island, the
Bidder will unconditionally guarantee the materials and workmanship for one (1) year
from completion of the project or delivery of goods. If, within the guarantee period, any
defects occur which are due to faulty material and or services, the contractor at his
expense, will repair or adjust the condition, or replace the material and/or services to

comply with the contract requirements and applicable standards thereof. These repairs,
replacements or adjustments will be made only at such time as will be designated by the
City of Tybee Island as being least detrimental to the operation of the City.
2.13 Liability Provisions: Where bidders are required to enter or go onto City of Tybee Island
property to take measurements or gather other information in order to prepare the Bid as
requested by the City, the bidder will be liable for any injury, damage or loss occasioned
by negligence of the bidder, its agent, or any person the bidder has designated to prepare
the bid and will indemnify and hold harmless City of Tybee Island from any liability
arising there from. The contract document specifies the liability provisions required of
the successful bidder in order to be awarded a contract with City of Tybee Island.
2.14 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee
Island in whole or in part by written notice of default to the Contractor upon non-
performance or violation of contract terms. An award may be made to the next lowest
bidder, for articles and/or services specified or they may be purchased on the open
market. The defaulting Contractor (or its surety) will be liable to City of Tybee Island for
costs to the City of Tybee Island in excess of the defaulted contract prices. See the
contract documents for complete requirements.
2.15 Certification of Independent Price Determination: By submission of this bid, the
Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, that in connection with this procurement:
a. The prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to
any matter relating to such prices with any other bidder or with any competitor;
b. Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly to any other bidder
or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other
person or firm to submit or not to submit a bid for the purpose of restricting
competition.
2.16 Qualification of Business (Responsible Bidder): the Scope of Work, specifications and
plans define a responsible Bidder as one who meets, or by the date of the bid acceptance
can meet, certifications, all requirements for licensing, insurance, and registrations, or
other documentation required. The City has the right to require any or all bidders to
submit documentation of the ability to perform, provide, or carry out the service or
provide the product requested. The City has the right to disqualify the bid of any bidder
as being unresponsive or un-responsible whenever such Bidder cannot document the
ability to deliver the requested product or service.
2.17 Insurance Provisions, General: The selected proposer to whom the contract is awarded
will be required to procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property that may arise from, or in
connection with, the performance of the work hereunder by the Contractor, his agents,
representatives, employees or subcontractors. The cost of such insurance must be

included in the proposal.
a. General Information that must appear on a Certificate of Insurance:
i. Name of the Producer (proposer's insurance Broker/Agent).
ii. Companies affording coverage (there may be several).
iii. Name and Address of the Insured (this is the Company or Parent of the firm
the City is contracting with).
iv. A Summary of all current insurance for the insured (includes effective dates of
coverage).
v. A brief description of the operations to be performed, the specific job to be
performed, and contract number.
vi. Certificate Holder (Must include the City of Tybee Island as a certificate
holder and an additional insured).
THE INSURANCE CERTIFICATE IS TO IDENTIFY THE CITY OF
TYBEE ISLAND AS A CERTIFICATE HOLDER AND AS AN
ADDITIONAL INSURED FOR GENERAL, AUTO, UMBRELLA, AND
EXCESS LIABILITY COVERAGES.
b. Minimum Limits of Insurance to be maintained for the duration of the contract:
i. Commercial General Liability: Provides protection against bodily injury and
property damage claims arising from operations of a Contractor. This policy
coverage includes premises and operations, use of independent contractors,
products/completed operations, personal injury, contractual, broad form
property damage, and underground, explosion and collapse hazards. Minimum
limits: $2,000,000 bodily injury and property damage per occurrence and
annual aggregate.
ii. Worker's Compensation and Employer's Liability: Provides statutory
protection against bodily injury, sickness or disease sustained by employees of
the Contractor while performing within the scope of their duties. Employer's
Liability coverage is usually included in Worker's Compensation policies, and
insures common law claims of injured employees made in lieu of or in addition
to a Worker's Compensation claim. Minimum limits: $500,000 for each
accident, disease policy limit, and disease each employee and Statutory
Worker's Compensation limit.
iii. Business Automobile Liability: Coverage insures against liability claims
arising out of the Contractor's use of automobiles. Minimum limit: $2,000,000
combined single limit per accident for bodily injury and property damage.
Coverage must be written on an Any Auto basis.
THE INSURANCE REQUIREMENTS AND LIMITS STATED HEREIN
MAY BE SATISFIED BY A COMBINATION OF PRIMARY, UMBRELLA
&/OR EXCESS COVERAGES.
c. Special Requirements:
i. Extended Reporting Periods: The Contractor must provide the City of Tybee
Island with a notice of the election to initiate any Supplemental Extended