ITB 2027-504 SUPPLEMENTAL SNOW PLOWING SERVICES TERM CONTRACT

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
INVITATION TO BID
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed bid envelope:
ITB 2027-504 Supplemental Snow DATE ISSUED: DUE: Prior to 10:00 a.m., Local Time
Plowing Services Term Contract July 21, 2026 DATE: August 5, 2026
The Anchorage School District (referred to as the "District") invites sealed bids from qualified vendors to provide
Supplemental Snow Plowing Services Term Contract, in accordance with the following documents that are a part of
this ITB 2027-504:
Section Title Pages
Cover Page Invitation to Bid Consisting of 2 pages
Section I Instructions to Bidders Consisting of 7 pages
Section II Additional Provisions Consisting of 4 pages
Section III Scope of Work Consisting of 4 pages
Attachment A Signature Page Consisting of 1 page
Attachment B Bidder's Checklist Consisting of 1 page
Attachment C Specifications/Bid Form Consisting of 1 page
Attachment D Equipment List Consisting of 1 page
Exhibit 1 Sex Offender/Child Kidnapper Registry Consisting of 3 pages
Certification
Exhibit 2 School List by Zone with Acreage Consisting of 2 pages
Exhibit 3 School Satellite Maps-Bartlett Zone Consisting of 15 pages
Exhibit 4 School Satellite Maps-Dimond Zone Consisting of 12 pages
Exhibit 5 School Satellite Maps-Eagle River Zone Consisting of 11 pages
Exhibit 6 School Satellite Maps-East Zone Consisting of 15 pages
Exhibit 7 School Satellite Maps-Service Zone Consisting of 10 pages
Exhibit 8 School Satellite Maps-South Zone Consisting of 7 pages
Exhibit 9 School Satellite Maps-West Zone Consisting of 12 pages
AVAILABILITY OF ITB:
This Invitation to Bid (.pdf) is available electronically at the District's Purchasing website:
https://www.asdk12.org/departments/support-services/purchasing-and-warehouse-dept/purchasing-and-
warehouse/vendor-info.
AWARD:
Award(s) will be made to the lowest responsive, responsible bidder(s) in accordance with Board Policy 3311,
Administrative Regulation 3311.1(a).1, with preference to local bidders applied. Evaluation for determining the lowest
bid(s) shall be made by line item (per zone). This is an as needed indefinite quantity contract with no guaranteed
minimum amount of work awarded. One or more term contracts may be issued as a result of this ITB.

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2027/2027-504.xlsx
PRE-BID CONFERENCE:
A pre-bid conference will be held at 11:00 a.m., Local Time, July 29, 2026, at the Purchasing Department's
Conference Room located at 4919 Van Buren Street, Anchorage, Alaska. Prospective bidders who wish to participate
by teleconference may participate by calling 907-742-6750. The line will be available approximately five (5) minutes
prior to the conference start time.
COVER PAGE - INVITATION TO BID Page 2 of 2

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
SECTION I
INSTRUCTIONS TO BIDDERS
A. GENERAL REQUIREMENTS
This solicitation is an INVITATION TO BID (referred to as "ITB") governed by applicable
Anchorage School Board Policies, including Section 3311 of said Policies. School Board Policies are
available at https://www.boardpolicyonline.com/?b=anchorage&s=318351. Bidders should read this
ITB and review all instructions contained herein. Incomplete or incorrect bids may be rejected as not
conforming to the essential requirements of this ITB. Bids submitted on other than the prescribed
forms contained in this ITB will be rejected. Bidders may copy the forms contained in the ITB for
use in their bids; however, substitute forms or formats are unacceptable.
B. EXAMINATION OF CONTRACT DOCUMENTS
Bidders should read this ITB and review all instructions contained herein. The submission of a bid
shall constitute acknowledgement that the bidder has thoroughly examined and is familiar with the
solicitation documents.
C. DEBARMENT AND SUSPENSION
Bidders must fully comply with the requirements regarding debarment and suspension in Subpart C
of 2 CFR Part 180, as adopted by the Department of Education at 2 CFR Part 3485.12. Bidders are
responsible for ensuring lower tier covered transactions include a term or condition requiring
compliance with Subpart C of 2 CFR Part 180 and 2 CFR Part 3485, entitled Responsibilities of
Participants Regarding Transactions. Contractors, subcontractors, or suppliers that appear on the
Excluded Parties List System are not eligible for award of contracts that are a covered transaction
under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Bidders may access the Excluded Parties
List System at www.sam.gov.
D. CONFLICT OF INTEREST
1. The Contractor agrees to certify that District employees, School Board members, or a member of
their household are not in conflict of interest with the contract and Board Policy 3311,
Administrative Regulation 3311.1(e).1.
2. Board Members, District employees, and their household and/or immediate family members are
required to comply with Board Policy 3311, Administrative Regulation 3311.1(e).1 and the
Municipal Ethics Code by disclosing conflicts of interest. The responsibility for complete and
timely filing rests solely with the Board Member or District employee.
Note: Notice of Intent to Respond to Public Solicitation shall be filed with the Municipal Clerk's office in
advance to allow a minimum of seven (7) calendar days to elapse between electronic publication by
the clerk and the final date for submitting a response to the solicitation. The form may be obtained
from the Municipality of Anchorage website, www.muni.org/.
District Disclosure and Request for Waiver forms and instructions may be obtained from the District's
Purchasing Department webpages,
https://www.asdk12.org/Page/8014.
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
E. FIRM BID
Bids made in response to this ITB must be good and firm for a period of 90 calendar days from the
date specified for submittal of bids.
F. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request delivered to the District Purchasing Senior Director (email
is acceptable) only prior to the time specified for submittal.
G. MODIFICATION OF BIDS
Bid modifications requested in person, via fax, or via email for bids already submitted will be
considered if received prior to the due date and time as indicated on the Notice/Cover Page of this
ITB. Hand delivered, faxed, or emailed bid modifications shall not reveal the amount of the original
or revised bid unit price(s) and/or total price(s), but rather should indicate only the dollar amount of
increase or decrease of the unit price(s) and or total prices(s). Bid modifications must be signed by an
authorized representative of the bidder. It is the responsibility of the bidder to ensure delivery of any
bid modifications prior to the due date and time for bid submission. Bid modifications received after
the due date and time for submissions will NOT be considered. Bidders are encouraged to ensure
that the District has received any bid modifications prior to the bid opening.
H. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
I. FEDERAL EXCISE TAXES
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when
required.
J. QUESTIONS; METHOD FOR CLARIFICATION
Any bidder in doubt as to the true meaning of any part of this ITB may submit to the District a
written request for an interpretation thereof. Questions must be received by the District's Purchasing
Department no later than five (5) calendar days prior to the date set for the submission of bids. Oral
questions cannot be answered and are not binding for this ITB. Questions can be submitted as
follows:
Reference: ITB 2027-504 Supplemental Snow Plowing Services Term Contract
Email: purchasing@asdk12.org
[OR Fax: Anchorage School District Purchasing Department, 907-243-6293]
Attn: Lisa Young, Contract Administrator
Two types of questions generally arise. One may be answered by directing the bidder to a specific
section of the ITB. These questions may be answered by direct communication to the bidder
submitting the question. Questions which, in the opinion of the Purchasing Senior Director, require
a more detailed or complex reply, or require an answer that may affect responses to this ITB or may
be prejudicial to other prospective bidders, will be answered by issuing an addendum prior to the bid
opening.
SECTION I - INSTRUCTIONS TO BIDDERS Page 2 of 7

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
K. SUBMISSION OF BIDS
1. Complete sealed bids MUST be in the office of the Purchasing Department, Anchorage School
District, 4919 Van Buren Street, Anchorage, Alaska prior to the time and date stated on the
Cover Page of this ITB. At the submittal deadline, the bids may be opened and publicly read in
the conference room of the District's Purchasing Department. It is the responsibility of the
bidder to ensure that their complete bid and acknowledgement of subsequent addenda, if any,
are in the office of the Purchasing Department prior to the time of the scheduled bid opening.
2. Bidders are cautioned that bids which arrive after the time of the scheduled bid opening will not
be considered and will be returned unopened.
3. Bidders should be aware addenda could be issued after the pre-bid conference is held. It is the
bidder's responsibility to ascertain if addenda have been issued by checking the District's
Purchasing website: https://www.asdk12.org/departments/support-services/purchasing-and-
warehouse-dept/purchasing-and-warehouse/vendor-info.
4. No oral change or interpretation of the provisions contained in this ITB is valid. Written
addenda may be issued when changes, clarifications, or amendments to bid document are
deemed necessary by the District.
5. If mailed, bids shall be addressed as follows:
Anchorage School District
Purchasing Department
4919 Van Buren Street
Anchorage, AK 99517-3137
6. Bids MUST be in SEALED envelopes with the outside of the envelope clearly marked with
bidder's name, address, and phone number and as follows:
BID: ITB 2027-504 Supplemental Snow Plowing Services Term Contract
DUE: Prior to 10:00 a.m., Local Time, August 5, 2026
7. The District will not accept bid responses via fax or email. Email and faxes are available for
informational inquiries only. ITB responses received via fax or email will be considered non-
responsive; however, modifications to original bids and addenda, (including signature) may be
emailed, faxed, or delivered in person.
8. The District reserves the right to make awards within 90 calendar days from the date bids are
due.
9. All bids shall be submitted on the attached Signature Page (Attachment A) and
Specifications/Bid Form (Attachment C) in the spaces indicated and must comply with these
instructions.
10. The Signature Page (Attachment A) and Specification/Bid Form (Attachment C) must be
completed and signed by an authorized representative of the firm submitting the bid. Additional
information requested in this ITB shall be submitted as indicated on the Bidder's Checklist.
11. The District reserves the right to accept or reject any and all bids and to waive irregularities.
SECTION I - INSTRUCTIONS TO BIDDERS Page 3 of 7

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
L. BID CONSIDERATION
Factors that may be considered in evaluating bids in addition to price will include:
1. The ability, capacity and skill of the bidder to perform the contract;
2. Whether the bidder can perform the contract within the time specified without delay or
interference;
3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
4. The quality of performance by the bidder on previous contracts;
5. Previous compliance by the bidder with laws and regulations relating to the contract.
M. RIGHT OF REJECTION, CLARIFICATION, AND CANCELLATION
The District reserves the right to reject any and all bids, to request clarification of information from
any bidder and to waive irregularities in the bid procedures. The District is not obligated to enter into
a contract on the basis of any bid submitted in response to this ITB. The District reserves the right,
at its sole discretion, to cancel this ITB or any part thereof, at any time, prior to the award of contract
under this ITB.
N. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, bidders may be required to submit additional information, which the
District may deem necessary to further evaluate the bidder's submission. Responses are due within
three (3) calendar days of request by the District.
O. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or
evaluation of any bid. The District shall not be liable for any cost incurred by a bidder in responding
to this solicitation or incurred for any work done, even in good faith, prior to execution of a contract
and issuance of a notice to proceed, including but not limited to: bid preparation costs and other
costs, including attorney fees associated with any challenge (administrative, judicial or otherwise) to
the determination of the lowest responsive, responsible bidder and/or award of contract and/or
rejection of bids. By submitting a bid, each bidder agrees to be bound in this respect and waives all
claims to such costs and fees.
P. PROTEST AND APPEAL PROCESS FOR AGGRIEVED BIDDERS/PROPOSERS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i) A protest as to the specifications and/or terms and conditions of a solicitation must be
received by the Purchasing Senior Director at least five (5) calendar days prior to the due
date of the bid or proposal; failure to protest as provided herein constitutes a waiver of
any objection to the solicitation.
SECTION I - INSTRUCTIONS TO BIDDERS Page 4 of 7

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
ii) For construction projects and architectural/engineering design services, the protest of a
proposed award of a contract must be received by the Purchasing Senior Director within
ten (10) calendar days after issuance of the notice of intent to award, except that for
purchases under one hundred thousand dollars ($100,000), the protest must be received
within three (3) business days.
iii) For goods or services, the protest of a proposed award of a contract must be received by
the Purchasing Senior Director within seven (7) calendar days after issuance of the
notice of intent to award, except that for purchases under one hundred thousand dollars
($100,000), the protest must be received within three (3) business days.
iv) The protest must include the name of the person submitting the protest, the name of
the bidder/proposer represented by that person, the specific action or bid/request for
proposal contract award which is being protested, a detailed explanation of the reasons
for the protest, and the relief requested.
v) The aggrieved person must serve all other interested parties with its protest.
b. The Purchasing Senior Director shall stay the intended award of a contract unless the
Purchasing Senior Director determines the award of the contract without further delay is
necessary to protect the District's best interest. The Purchasing Senior Director may, in
his/her sole discretion, hold a hearing.
c. The rights and remedies granted by this section are not available for informal small
purchases with an actual or potential value of less than twenty-five thousand dollars
($25,000). Failure to protest as provided herein constitutes a waiver of any objection to the
solicitation and contract award.
2. Appeal
a. A decision by the Purchasing Senior Director may be appealed to the Anchorage School
Board. Any appeal shall be filed with the Superintendent within five (5) days after the
decision is received by the protester and must include the name of the person submitting the
appeal, the name of the bidder/proposer represented by that person, and a detailed
explanation of the basis for the appeal. The aggrieved bidder/proposer must serve all other
interested parties with its appeal. Emergency Contract Awards are not appealable.
b. The Superintendent may obtain an independent review of the appeal issues if the
Superintendent determines such review will assist consideration of the appeal. The
independent review shall be conducted by a not directly involved District employee or an
experienced but disinterested third party from outside the District.
c. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver of
any objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any, will be
reported to the Board. Upon consideration of the appeal and allowing interested parties an
opportunity to address the issues on appeal, the Board may:
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
i) Award the contract as recommended, if applicable, indicating its reasons for rejecting
the appeal;
ii) Grant the appeal, indicating its reasons for granting the appeal, and determine an
appropriate remedy consistent with Board policy. The Board may award the contract at
that meeting to some other bidder/proposer if it finds that a delay in making the award
would adversely affect the District;
iii) Stay any award of the contract to permit further consideration of the appeal, with action
to be scheduled as soon as practicable, but in no event more than twenty (20) days after
the stay as initiated;
iv) Reject all bids/proposals in accordance with Board Policy 3311, Administrative
Regulation 3311.1(a).13;
v) Take such other action as appears appropriate and in the best interest of the District
under the circumstances, in accordance with Board policy.
4. Frivolous Protests
a. The signature of an attorney or party on a request for review, protest, motion, or other
document constitutes a certificate by the signer that the signer has read the document, to the
best of his/her knowledge, information, and belief formed after reasonable inquiry it is well
grounded in fact and is warranted by existing law or a good faith argument for the extension,
modification, or reversal of existing law, and that it is not interposed for an improper
purpose, such as to harass, limit competition, or to cause unnecessary delay or needless
increase in the cost of the procurement or of the litigation.
b. If a request for review, protest, pleading, motion, or other document filed with the
Purchasing Senior Director is signed in violation of the paragraph above, the Board, may
impose upon the person who signed it, a represented party, or both, an appropriate sanction,
that may include an order to pay to the other party or parties the amount of the reasonable
expenses incurred because of the filing of the protest, pleading, motion, or other paper,
including a reasonable attorney's fee.
Q. PUBLIC RECORDS CLAUSE
This ITB and the resulting bids received, together with copies of all documents pertaining to the
award of a contract, will be kept by the Purchasing Department and made part of the record which
will be open to public inspection. If a bid contains any information which is proprietary or
confidential, each page of the bid containing such information must be clearly marked. Cost or price
information will be open to public inspection.
R. CONTRACT
In addition to reading all of the information in the ITB, bidders must read and review the standard
contract terms and conditions. The successful bidder shall be required to enter into an agreement
with the District which will be substantially similar to the sample.
SECTION I - INSTRUCTIONS TO BIDDERS Page 6 of 7

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
A sample copy of the form of contract can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Sample_Contract/FORM_OF_CONTRACT.d
otx
END OF SECTION I
SECTION I - INSTRUCTIONS TO BIDDERS Page 7 of 7

ANCHORAGE SCHOOL DISTRICT
ITB 2027-504 Supplemental Snow Plowing Services Term Contract
SECTION II
ADDITIONAL PROVISIONS
A. SEX OFFENDER/CHILD KIDNAPPER CERTIFICATION
Anchorage School Board Policy 3515.5 prohibits a contractor whose employees or agents may have
direct or incidental contact with District students from sending any employee or agent to district
property who has been convicted of a sex offense under federal law or the law of any state and who
is required to register as a sex offender under Alaska law or by court order, or who has been
convicted of child kidnapping under federal law or the law of any state and who is required under
Alaska law or court order to register on the Alaska Department of Public Safety Sex Offender/Child
Kidnapper Central Registry. Board Policy 3515.5 requires contractors to certify in writing the
contractor's knowledge of and compliance with Board Policy 3515.5. Prior to executing a contract
for this project, the selected Contractor shall verify that no employee or agent who will be on district
property is registered as a sex offender or child kidnapper in Alaska [Alaska Department of Public
Safety ''Sex Offender/Child Kidnapper Registry''] or in any other state. In addition, the contractor
shall certify that, to its knowledge, no employee or agent is a convicted sex offender or child
kidnapper. The required form of certification is included as Exhibit 1 in the bid documents.
1. State of Alaska Sex Offender/Child Kidnapper Registry Contractor Certification
Contractor certifies contractor is familiar with and is in compliance with Anchorage School
Board Policy 3515.5, that no employee or agent of contractor who will be on district property is
registered as a sex offender or child kidnapper in Alaska [Alaska Department of Public Safety
''Sex Offender/Child Kidnapper Registry''] or in any other state in which the employee or agent
previously lived or worked, and that, to contractor's knowledge, no employee or agent is a
convicted sex offender or child kidnapper.
2. State of Alaska Sex Offender/Child Kidnapper Registry Subcontractor Certification
Subcontractor certifies subcontractor is familiar with and is in compliance with Anchorage
School Board Policy 3515.5, that no employee or agent of subcontractor who will be on district
property is registered as a sex offender or child kidnapper in Alaska [Alaska Department of
Public Safety ''Sex Offender/Child Kidnapper Registry''] or in any other state in which the
employee or agent previously lived or worked, and that, to subcontractor's knowledge, no
employee or agent is a convicted sex offender or child kidnapper.
3. State of Alaska Sex Offender/Child Kidnapper Registry Sub-Subcontractor Certification
Sub-subcontractor certifies sub-subcontractor is familiar with and is in compliance with
Anchorage School Board Policy 3515.5, that no employee or agent of sub-subcontractor who
will be on district property is registered as a sex offender or child kidnapper in Alaska [Alaska
Department of Public Safety ''Sex Offender/Child Kidnapper Registry''] or in any other state in
which the employee or agent previously lived or worked, and that, to sub-subcontractor's
knowledge, no employee or agent is a convicted sex offender or child kidnapper.
B. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT - NOT
APPLICABLE TO SOLICITATION/CONTRACT
C. CERTIFICATION OF RESTRICTIONS ON LOBBYING - NOT APPLICABLE TO
SOLICITATION
SECTION II - ADDITIONAL PROVISIONS Page 1 of 4