2026-082-ITB Steel Plates (Three (3) Year Multiyear Contract)

DeKalb County
Department of Purchasing & Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor,
Decatur, Georgia 30030
INVITATION TO BID (ITB)
FOR
STEEL PLATES (THREE (3) YEAR MULTIYEAR CONTRACT)
Solicitation No.: 2026-082-ITB
Procurement Agent: Yesenia Diaz
Phone: (404) 371-2019
Email: ydiaz@dekalbcountyga.gov
Advertisement Date June 29, 2026
DeKalb LSBE Meeting (Bidders must July 1, 2026 and July 8, 2026
attend 1 meeting on either dates listed in
For attendance location and/or instructions utilize
person (if available) or via video
the following link:
conference). (Mandatory)
www.dekalbcountyga.gov/purchasing-
contracting/general-information.
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Question Submission Deadline July 10, 2026, 5:00pm
Response Submission Deadline and Bid July 23, 2026, 3:00pm
Opening
https://dekalbcountyga.zoom.us/webinar/register/W
N_F9MAh2flRgecSicihG5Bag
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE DEPARTMENT OF PURCHASING AND
CONTRACTING OF DEKALB COUNTY GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY
AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.
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TABLE OF CONTENTS
FOR
INVITATION TO BID NO. 2026-082-ITB
1. INVITATION TO BID OVERVIEW
2. INVITATION TO BID PROCEDURES
3. GENERAL TERMS AND CONDITIONS
4. MINIMUM SPECIFICATIONS
5. PRICE SCHEDULE
6. VENDOR QUESTIONNAIRE
7. ATTACHMENTS
Attachments:
A - FIRST SOURCE JOBS ORDINANCE_May 2025
DD - LSBE INFORMATION
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INVITATION TO BID OVERVIEW
A. PURPOSE
The County of DeKalb, GA (the "County"), is soliciting sealed Bids for Steel Plates (Three (3) Year Multiyear
Contract). Bids are to be submitted via the County's eProcurement Portal via
https://procurement.opengov.com/portal/dekalbcountyga PRIOR TO 3:00 pm on Thursday, July 23, 2026.
Late Bids will not be accepted.
Project work includes supplying Steel Plates as indicated in the minimum specifications for the roadways in the
County of DeKalb, GA.
B. GENERAL INFORMATION
Sealed bids are to be submitted via the County's eProcurement Portal at
https://procurement.opengov.com/portal/dekalbcountyga not later than 3:00 pm on Thursday, July 23,
2026.
***PRICE SCHEDULE MUST BE SUBMITTED SEPARATELY OR BIDDER WILL BE DEEMED
NON-RESPONSIVE AND WILL NOT BE CONSIDERED FOR AWARD***
Any pricing included in the bid package (original or copies) will cause the bidder to be deemed non-responsive.
QUESTIONS/EXCEPTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning or interpretation of
the Invitation to Bid, bidder instructions, general terms and conditions, insurance requirements, drawings,
scope/specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach
bidders before the submission of their bids. If any statement in the bidding documents, specifications, plans, etc.,
appear ambiguous to the Bidder or if the Bidder would like to submit exceptions to general terms and conditions
or insurance requirements for consideration, Bidder is specifically instructed to make a written request to the
Department of Purchasing and Contracting as outlined in the preceding sentence. Any information given to a
prospective bidder concerning an Invitation to Bid will be furnished to all prospective bidders, as an addenda to
the Invitation, if such information is necessary to bidders in submitting bids on the Invitation or if the lack of such
information would be prejudicial to uninformed bidders. Oral explanations or instructions given before the award
of the contract will not be binding. Questions must be submitted no later than 5:00 pm on Friday, July 10,
2026.
TERM
Multi Year. See GENERAL TERMS & CONDITIONS section for details.
ADDITIONAL INFORMATION/ ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it deems necessary in
written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements
or explanations other than those made in this ITB or in any addendum to this ITB. Where there appears to be a
conflict between the ITB and any addenda issued, the last addendum issued will prevail. It is the responsibility of
the Bidder to ensure awareness of all addenda issued for this solicitation. Please acknowledge the addenda and
submit to the DeKalb County Department of Purchasing and Contracting as requested. Bidders may contact the
above listed contact person to verify the number of addenda prior to submission. Addenda issued for this ITB
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will be posted on DeKalb County's eProcurement Portal,
https://procurement.opengov.com/portal/dekalbcountyga. Bidder should regularly check the Portal for addenda.
REFERENCES:
Bidder shall provide three (3) references for projects similar in size and scope within the last four (4) years, to the
project specified herein using the Reference and Release Form in the VENDOR QUESTIONNAIRE. Each
reference must include project name and location, project description, and the reference contact person who has
direct knowledge of the services, a current telephone number and email address. The ineffectiveness of contact
information and/or the reference's lack of responsiveness may result in being deemed non-responsible.
C. SUPPORT RESOURCES
Please find vendor guides from OpenGov to support vendor registration and submittal efforts at the
following link: https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed
If you are still having issues, please reach out to the OpenGov Support Team at support@opengov.com
or (650) 336-7167 from 7 AM to 10 PM Eastern.
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INVITATION TO BID PROCEDURES
BIDDER INFORMATION:
I. FAILURE TO SUBMIT THE PRICE SCHEDULE SEPARATELY VIA OPENGOV SHALL
DEEM THE BID NON-RESPONSIVE. INCLUDING THE PRICE SCHEDULE IN ANY AREA
OUTSIDE OF ITS SEPARATE SUBMITTAL WILL RESULT IN BIDDER'S BID BEING
DEEMED NON-RESPONSIVE.
II. Minimum specifications are intended to be open and non-restrictive. Contractors are invited to inform
the DeKalb County Department of Purchasing and Contracting whenever specifications or procedures
appear not to be fair and open. Such information should be supplied as early in the procurement process
as possible. Information received in less than five (5) days prior to the scheduled bid opening will not be
acted upon unless the DeKalb County Department of Purchasing and Contracting rules that it is in the
best interest of the County to consider.
III. Brand names and numbers when provided in solicitations are for reference and to establish a quality
standard. Any reference to a brand name shall not be construed as restricting Bidders to that
manufacturer (unless "no substitutes" is stated). Bids on equal items will be considered, provided the bid
clearly describes the article offered and it is equal or better in quality and function and fully compatible
with this requirement.
IV. By submitting a bid, Bidder warrants that any goods or services supplied to DeKalb County Government
meet or exceed the specifications set forth in this solicitation.
V. If any supplies, materials, and equipment are provided to the County under this solicitation, then such
items shall be new and in first-class condition unless the solicitation specifically allows offers of used,
reconditioned, or remanufactured items. If newly manufactured products are specified, such products
shall be of recent origin and not previously used. No equipment of any type is acceptable if serial
numbers or any other manufacturer's identification labels or marks have been removed, obliterated, or
changed in any way. A Contractor delivering any such equipment to the County will be deemed to have
breached the contract and appropriate action will be taken by the DeKalb County Government
Purchasing and Contracting Department.
VI. Time of delivery is a part of the solicitation and an element of the contract that is to be awarded. If the
Bidder cannot meet the required service delivery dates, a bid should not be submitted. Failure to deliver
in accordance with the contract could result in the Contractor being declared in default.
VII. Bid Withdrawal
Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly opened,
withdrawal of bids shall be based upon Part 3, Section IV, F. within the DeKalb County Purchasing
Policy.
VIII. Expenses of Preparing Responses to this ITB
The County accepts no responsibility for any expenses incurred by Bidders who submit bids in response
to this ITB. Such expenses are to be borne exclusively by the Bidders.
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IX. It is the responsibility of each Bidder to ensure that its submission is received by 3:00 p.m. on the bid
due date. The time/date stamp clock located in the County eProcurement Portal Clock shall serve as the
official authority to determine lateness of any bid. The bid opening time shall be strictly observed.
Bidders should plan enough time to ensure that they will be able to deliver their submission prior to our
deadline. Late submissions, for whatever reason, will not be evaluated. Bidders should plan their
submittals accordingly. Telephone, fax and paper bids will not be accepted.
X. Price Schedule openings shall be conducted at a time and date after the initial bid opening to be
publicized by the Procurement Agent at the conclusion of the responsiveness evaluation. Only the Price
Schedules of responsive bidders shall be opened. The County reserves the right to decide which bid(s)
will be deemed responsive and said determination shall be made in accordance with the requirements
stated in this solicitation.
XI. Federal Work Authorization
Pursuant to O.C.G.A. 13-10-91, the County cannot enter into a contract for the physical performance of
services unless the Contractor, its Subcontractor(s) and sub-subcontractor(s), as that term is defined by
state law, register and participate in the Federal Work Authorization Program to verify specific
information on all new employees. The Bidder certifies that he/she has complied and will continue to
comply throughout the contract term with O.C.G.A. 13-10-91 and any related and applicable Georgia
Department of Labor Rule. Contractor agrees that in the event it employs or contracts with any
Subcontractor(s) in connection with this contract, Contractor will secure from each Subcontractor an
affidavit that certifies the Subcontractor's current and continuing compliance with O.C.G.A. 13-10-91
throughout the contract term. Each Subcontractor agrees that in the event it employs or contracts with
any sub-subcontractor(s), each Subcontractor will secure from each sub-subcontractor an affidavit that
certifies the sub-subcontractor's current and continuing compliance with O.C.G.A. 13-10-91
throughout the contract term.
XII. LSBE Information
A. It is the objective of the Chief Executive Officer and Board of Commissioners of DeKalb County to
provide maximum practicable opportunity for all businesses to participate in the performance of
government contracts. The current DeKalb County List of Certified Vendors may be found on the
County website at https://dekalbcountyga.gov/departments/purchasing-and-contracting
B. It is required that all responding Bidders attend the mandatory LSBE meeting within two-weeks of
the solicitation's advertisement, and comply, complete and submit all LSBE forms with the Bidder's
response in order to remain responsive. Attendance can be in person, via video conference and
teleconference. Video conferencing is available through Zoom. Instructions for attendance via
video conference can be found on the County's website at
https://www.dekalbcountyga.gov/purchasing-contracting/dekalb-first-lsbe-program.
C. For further details regarding the DeKalb First Local Small Business Enterprise Ordinance, contact a
LSBE Program representative, at DeKalbFirstLSBE@dekalbcountyga.gov.
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D. DeKalb County Government is committed to ensuring that small businesses are provided adequate
opportunities to succeed. Please see The DeKalb First - LSBE Ordinance for details.
XIII. First Source Jobs Information
The First Source Ordinance is a public regulation which requires contractors and beneficiaries of eligible
DeKalb County projects to make a good faith effort to hire fifty (50) percent of all jobs using the First
Source Registry. Beneficiaries are immediate recipients of county grants or community development
block funds administered by the county of at least $50,000. Contractors include an individual or entity
entering into any type of agreement with the county, funded in whole or in part with county funds.
WorkSource DeKalb (WSD) maintains the First Source Registry, comprised of qualified and trained
DeKalb County residents. Business Solutions Unit (BSU) is available to assist the employer with
selecting the most qualified candidate by using the First Source Registry to meet the company's hiring
needs. WSD manages the First Source program through the Business Solutions Unit by assigning a
specific BSU Specialist. The First Source process is conducted similarly to the BSU business service
request process. The BSU Specialist works closely with employers using TALEO and BSU processes to
ensure the hiring needs of the employers are met. For more information on the First Source Jobs
Ordinance requirement, please contact WorkSource DeKalb at
https://www.dekalbcountyga.gov/workforce-center/welcome-workforce-development or 404-687-
3400. Please see The First Source Initiative for details.
XIV. Attention to General Terms and Conditions
Bidders are cautioned to thoroughly understand and comply with all matters covered under the General
Terms and Conditions section of this ITB. The successful Bidder(s) will enter into a contract approved
by the County. The County's ITB document and attachments, subsequent County addenda, and the
Bidder's response documents are intended to be incorporated into a contract. All Bidders should
thoroughly review this document prior to submitting a bid. Any proposed revisions to the terms or
language of this document must be submitted in writing by the Question Submission Deadline ONLY,
revisions submitted with the bid will not be accepted if not specified during the questions and answers
period. Since proposed revisions may result in a bid being rejected if the revisions are unacceptable to
the County, bidders should review any proposed revisions with an officer of the firm having authority to
execute the contract. No alterations can be made in the contract after award is
made.
XV. Required Signatures
Bids must be signed by an officer or agent of the firm having the authority to execute contracts.
XVI. Ethics Rules
Bidders are subject to the Ethics provision within the DeKalb County Purchasing Policy; the
Organizational Act, Section 22A, the Code of DeKalb County; and the rules of Executive Order 2014-4.
Any violations will be addressed, pursuant to these policies and rules.To the extent that the
Organizational Act, Section 22A, the Code of DeKalb County, and the rules of Executive Order 2014-4
allow a gift, meal, travel expense, ticket, or anything else of value to be purchased for a CEO employee
by a contractor doing business with the County, the contractor must provide written disclosure,
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quarterly, of the exact nature and value of the purchase to the Chief Integrity Officer, if created, or the
Finance Director or his/her designee. Every contractor conducting business with the County will receive
a copy of these ethical rules at the time of execution of the contract. For additional information, please
visit https://dekalbcountyethics.org/contracter-vendor-filings/.
XVII. Business and Professional Licenses
Bidders shall submit a copy of its current, valid business license with its Bid or upon award. Georgia
companies are to submit a valid county or city business license. Contractors that are not Georgia
companies are to provide a certificate of authority to transact business in the State of Georgia and a copy
of a valid business license issued by its home jurisdiction. If Bidder holds a professional certification
which is licensed by the state of Georgia, then Bidder may submit a copy of its valid professional license
with Bidder's bid or upon award unless the Minimum Specifications require submittal with the bid. Any
license submitted in response to this ITB shall be maintained by the Contractor for the duration of the
contract.
XVIII. Supplier Registration
Supplier registration through the electronic platform, CV360, is required to transact business with
DeKalb County. Visit CV360 - Supplier System | DeKalb County GA for more information on how to
register.
BID SUBMITTAL:
I. All bids should be completed in ink or typewritten. Errors should be crossed out and corrections entered
in ink or typewritten adjacent to the error. The person signing the bid should initial corrections in ink.
II. Bidders shall complete the VENDOR
QUESTIONNAIRE.
III. If applicable, provide evidence that the Bidder is a DeKalb County Firm.
Bids may be received up to but no later than 3:00 pm on Thursday, July 23, 2026 via the County
eProcurement Portal located at https://procurement.opengov.com/portal/dekalbcountyga. The County
eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without
exception, responses will not be accepted after the submission deadline regardless of any technical difficulties
such as poor internet connections. DeKalb County strongly recommends completing your response well ahead
of the deadline.
CONTRACT AWARD:
I. Bids submitted will be evaluated and recommended for award to the lowest, responsive, and responsible
Bidder(s).
II. The intent of this bid is to make an all-award; however, the County reserves the right to award by line
item or multiple awards. The County may accept any item or group of items on any bid, whichever is in
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the best interest of DeKalb
County.
III. The County reserves the right to reject any and all bids, to waive informalities, and to re-
advertise.
IV. The judgment of DeKalb County Purchasing and Contracting on matters, as stated above, shall be final.
The County reserves the right to decide which Bid will be deemed lowest, responsive and responsible.
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GENERAL TERMS AND CONDITIONS
A. CONFLICT
In the event of a conflict between any provisions contained in any of the documents governing this
transaction, the following shall be the order of precedence: Change Orders or modifications; the Bidder's
accepted Response; and the County's ITB.
B. SCOPE OF WORK AND RESPONSIBILITIES
The Bidder's services shall include all things, personnel, and materials necessary to provide the goods or
services that are in compliance with the specifications as authorized by the County.
C. DELIVERIES BEYOND THE CONTRACTUAL PERIOD:
This contract covers all requirements that may be ordered, as distinguished from delivered, during the contract
term. This is for the purpose of providing continuity of supply by permitting the County to place orders as
requirements arise in the normal course of supply operations. Accordingly, any order mailed (or received, if
forwarded by other means than through the mail) to the Contractor on or before the expiration date of the
contract, and providing for delivery within the number of days specified in the contract, shall constitute a valid
order.
D. FOREIGN PRODUCTS:
DeKalb County prefers to buy items produced and/or manufactured in the United States of America; however,
foreign products may be considered provided it is so stated. Bidder certifies that items offered on this bid is/are
manufactured and produced in the United States.
E. COUNTY REQUIREMENT:
The contract will be an "Indefinite Quantity" type with County requirements to be satisfied on an "as ordered"
basis. The County makes no promise, real or implied, to order any quantity whatsoever. This invitation and
resulting contract will provide for the normal requirements of DeKalb County, and contracts will be used as
primary sources for the articles or services listed herein. Articles or services will be ordered from time to time in
such quantities as may be needed. As it was impossible to determine the precise quantities of items described in
this invitation that will be needed during the contract term, each contractor is obligated to deliver all articles and
services that may be ordered during the contract term.
F. WARRANTY AND/OR GUARANTY:
Contractor warrants that its services under this Agreement shall be free of defects in materials and workmanship
for a period of three hundred sixty-five (365) days. The Contractor shall not be liable for indirect, special, or
exemplary damages. The Contractor shall be liable for direct damages.
G. SAMPLES & TESTING:
Samples of items, when required, must be submitted within the time specified, and unless otherwise specified
by the County, at no expense to the County. If not destroyed by testing, samples will be returned at bidder's
request and expense, unless otherwise specified by the Invitation to Bid. Since tests may require several days
for completion, the County reserves the right to use a portion of any supplies before the results of the tests are
known, without prejudice to any final adjustments, rejecting the unused portion of the delivery and payment
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