ITB2026-111 Solomon Park Fence Installation for Small and Large Dog Park

INVITATION TO BID
ITB NO. 2026-111
CITY OF TYBEE ISLAND
SOLOMON PARK FENCE INSTALLATION FOR
SMALL AND LARGE DOG PARKS
BID DUE: TUESDAY OCTOBER 20, 2026 at 2:00pm
PRE-BID MEETING: NONE
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
MICHAEL "SPEC" HOSTI, MAYOR PRO TEM TONY PLOUGH
NICK SEARS CAMERON JACKSON
KATHRYN WILLIAMS NICK HALE
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid, or are required
to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where
indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE
FOR DISQUALIFICATION OF THE BIDDER.
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. SIGNATURE SHEET; B. CONTRACTOR AFFIDAVIT; C.
SUBCONTRACTOR AFFIDAVIT; D. SAVE AFFIDAVIT; E. W-9/VENDOR
INFORMATION; F. DEBARMENT CERTIFICATION; G. BID SHEET; H. CHECKLIST
INTRODUCTION
This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter
referred to as "Owner") with products or services as indicated herein.
Sealed bids must be received by 2:00pm local time, on Tuesday October 20, 2026. The City
of Tybee Island reserves the right to reject any or all bids.
No pre-bid meeting will be held.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this
Invitation to Bid.
Signature of bidder indicates understanding and compliance with attached terms and conditions
and all other specifications made a part of this ITB, and any subsequent award or contract. All
terms, conditions and representations made within this ITB will become an integral part of the
contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to
reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or
presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please note
that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,
charts, displays, schedules, exhibits and other documentation by the bidders will become the
property of the City when received. The City retains the right to use any or all ideas presented in
any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect
this right.
BACKGROUND AND SCOPE OF SERVICES:
The City of Tybee Island seeks qualified bidders for the installation of 1,020 linear feet of eight
(8) foot high commercial grade chain link fence, with top, mid, and bottom rails for two (2)
proposed dog parks in the new Solomon Park located at 89 Polk Street, Tybee Island, GA, 31328,
which is owned by the City of Tybee Island. A map showing the location of the dog parks is in
Attachment A: Park Layout.
Each dog park will have an unleashing area that shall be fifteen (15) feet wide and twenty (25) feet
in length with two eight (8) feet high by five (5) foot wide gates.
Each dog park will also have one (1) double-wide maintenance gate that is eight (8) feet high by
twelve (12) feet in length for equipment and vehicles to access the dog parks.
The new chain link fence shall adhere to the requirements as shown in the Scope of Services of
this ITB.
The bid will be awarded on the total bid of the installation of the chain link fence, rails, gates, and
privacy slats.

SCOPE OF SERVICES:
BASE BID:
The CONTRACTOR shall provide all necessary labor, equipment, and materials to complete the
scope of services as listed below.
The CITY OF TYBEE ISLAND will obtain all the necessary permits required for the completion
of this project.
The CONTRACTOR shall provide all materials to meet the following requirements:
FABRIC MATERIAL SPECIFICATIONS:
WIRE GAUGE: 9-Gauge steel wire (approximately 0.148 inches thick).
MESH SIZE: Standard 2-inch diamond mesh opening, which is the distance between the parallel
sides of the mesh.
SELVAGE: Knuckled or twisted (Top and bottom edges are bent or twisted) to eliminate sharp
points.
COATING: Hot-dip galvanized with a heavy zinc coating (e.g. ASTM A392 Class 1) to prevent
rust, or vinyl/polymer coated (black) over galvanized wire.
FRAMEWORK SPECIFICATIONS:
All framework materials shall conform to ASTM F1043/F1083 requirements,
TERMINAL POSTS (END, CORNER, AND GATE): Larger diameter and heavier wall thickness
than line posts shall be 3-inches in diameter. The cost of the terminal post end caps shall be
included in the unit price of the terminal posts.
LINE POSTS (INTERMEDIATE): 2-3/8 - inch diameter posts (outside diameter), spaced evenly
at a maximum of 6-foot intervals center on center. The cost of the intermediate post end caps shall
be included in the unit price of the intermediate posts.
TOP RAIL: Horizontal support pipe running continuously through the line post caps, shall be
1-5/8 - inch in diameter. The unit cost of the top rail shall include all necessary hardware, clamps,
and wires to secure the rails per manufacturer's specifications.
MID RAIL: Horizontal support pipe running continuously, shall be 1-5/8 - inch in diameter.
The unit cost of the mid rail shall include all necessary hardware, clamps, and wires to secure the
rails per manufacturer's specifications.
BOTTOM RAIL: Horizontal support pipe running continuously, shall be 1-5/8 - inch in
diameter. The unit cost of the bottom rail shall include all necessary hardware, clamps, and wires
to secure the rails per manufacturer's specifications.
TENSION WIRE: A 7-Gauge bottom tension wire shall run continuously to keep the fabric taut.
Th cost of the tension wire shall be included in the unit cost of the bottom rail and be installed per
manufacturer's specifications.

POST DEPTH AND FOUNDATIONS:
POST HOLE DEPTH: Set in concrete footings typically 30 to 36 inches deep (plus an extra 3-
inches of gravel for drainage). The cost for excavation of the foundation and concrete shall be
included in the unit cost of the poles.
HOLE DIAMETER: Generally 3 to 4 times the outside diameter of the post (Typically 8-12 inches
wide).
SETTING DEPTH: Ensure posts are set deep enough in concrete so the top rail and fabric sit at
the correct height, leaving about 2-inches of clearance at the bottom of the mesh.
POST SPACING AND SIZES:
LINE POST SPACING: Space intermediate line posts shall be a maximum of 6-foot intervals
center on center. 2-These posts shall be a minimum 2-3/8-inch in diameter.
TERMINAL POSTS (CORNER, ENDS, GATES): Install at all directional changes, ends, and gate
openings. The larger posts shall be a minimum of 3-inches in diameter.
HINGES, CLAMPS, AND HARDWARE SPECIFICATIONS:
MATERIAL AND CONSTRUCTION: Hardware shall be manufactured from pressed steel, heavy
malleable iron, or high-strength 304 stainless steel. All hardware shall be Hot-dip galvanized with
a heavy zinc coating (e.g. ASTM A392 Class 1) to prevent rust, or vinyl/polymer coated (black)
over galvanized wire.
SIZE AND COMPATIBILITY: Sized by the outside diameter of both the grate frame and the gate
post
OFFSET/HINGES: Allow for a standard 90-degree swing in either direction for the manual single
gates. 180-degree hinge designed to let the gate swing fully pend and fold back flat against the
fence line shall be used on the double-wide maintenance gates.
HARDWARE INCLUDED: Heavy-duty U-bolts, nuts, and carriage bolts sized to securely clamp
the assembly into the round commercial framework without slipping. All hardware shall be
installed per manufacture's specifications on spacing and sizing. The cost of all hardware shall be
included in the unit prices.
QUANTITY REQUIREMENTS: Two (2) hinges will be required for the single gates and three
(3) hinges will be required for the maintenance gates.
PRIVACY SLATS:
MATERIALS: extruded from High-Density Polyethylene (HDPE) or Poly-vinyl Chloride (PVC)
with color pigments and ultraviolet (UV) inhibitors to prevent fading or cracking.
DIMENSION AND SIZING: Slats shall be approximately 4-foot in length to run from the bottom
rail to the mid rail. The width of shall be designed to be compatible with the mesh size of the
fence.

1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
ITB and any attachments, plans, and/or other related documents can be found on the City's website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website
for additional information and/or addendums.
1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder's company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
* Include all requested documents, in addition to a W-9 and certificate of
insurance, and required bid bond.
* City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Aleesha Robinson for
additional information, at 912-472-5072, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, Ga
* All Bids must be hand delivered, mailed, or sent by courier in sufficient time
to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
* Courier or hand deliver bid package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE - BLDG A
TYBEE ISLAND, GA. 31328

* Bids may be submitted via US Mail, but bidders choosing this method should
allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328
FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT
RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.
1.3 How to Submit an Objection:
Potential bidders must present any written objection to this ITB at least seven (7) days prior
to the bid due date. The objections contemplated may pertain to form and/or substance of
the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha
Robinson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to ITB
#2026-111: Solomon Park Fence Installation for Small and Large Dog Parks.
1.4 Errors in ITB responses:
Bidders are expected to fully inform themselves as to the conditions, requirements, and
specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's
own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.
1.5 Questions concerning ITB:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this ITB must be made by email, sent to
the below named individual who will be the official point of contact for this ITB. Questions
must be submitted at least seven days before the bid due date.
Mark subject line on e-mail "Questions on ITB 2026-111: Solomon Park Fence
Installation for the Small and Large Dog Parks.
POINT OF CONTACT:
Aleesha Robinson
Aleesha.robinson@cityoftybee.gov
Failure of a Bidder to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and
requirements set forth in this ITB.
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will
be posted by the Purchasing Agent on the City's website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.

Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Signed addenda must be returned with bid.
Unless otherwise specified in an addendum, the due date and time remains as listed above.
2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the bidder
but will put the bidder on notice to inquire of or identify the same from the City of Tybee
Island. Whenever herein mentioned is made of any article, material or workmanship to be
in accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., will
be construed to be the minimum requirements of these specifications.
2.2 Standards for Acceptance of Bid for Contract Award:
City of Tybee Island reserves the right to reject any or all bids and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in the
best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the
bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid from a bidder whom investigation shows is not in a
position to perform the contract.
2.3 Bidder: Whenever the term "bidder" is used it will encompass the "person," "business,"
"supplier," "vendor," or other party submitting a bid (a binding offer) to City of Tybee
Island in such capacity before a contract has been entered into between such party and
City of Tybee Island.
2.4 Responsible / Responsive bidder: Responsible bidder means a person or entity that has
the capability in all respects to perform fully and reliably the contract requirements.
Responsive bidder means a person or entity that has submitted a bid that conforms in all
material respects to the requirements set forth in this ITB.
2.5 Compliance with Laws: The bidder will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee
Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in
substitution thereof.
2.6 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.

2.7 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No bids will be considered unless
a signed E-Verify Affidavit is enclosed with the submittal package.
Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.
Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain "public benefits" are legally present in the United States. Contracts with the
City are considered "public benefits." Responders are required to provide the Affidavit
Verifying Status for City of Tybee Benefit Application prior to receiving any City
contract. The affidavit is included as part of this ITB package.
Protection of Resident Workers. City of Tybee Island actively supports the Immigration
and Nationality Act (INA), which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers can hire only
persons who can legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of any hiree, which includes completing the Employment
Eligibility Verification Form (I-9). The Contractor will establish appropriate procedures
and controls so no services or products under the Contract Documents will be performed
or manufactured by any worker who is not legally eligible to perform such services or
employment.
2.8 Permitting and Approvals: The contractor that is awarded the contract will be
responsible for securing all necessary federal, state and local approvals required for the
project.
2.9 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his bid
will be firm for acceptance for a period of ninety (90) days from bid opening date, unless
otherwise stated in the ITB.
2.10 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this bid, will be of the best quality, and adhere to
the highest industry standards.
2.11 Guarantee/Warranty: Unless otherwise specified by the City of Tybee Island, the Bidder
will unconditionally guarantee the materials and workmanship for one (1) year from
completion of the project or delivery of goods. If, within the guarantee period, any defects
occur which are due to faulty material and or services, the contractor at his expense, will
repair or adjust the condition, or replace the material and/or services to comply with the
contract requirements and applicable standards thereof. These repairs, replacements or
adjustments will be made only at such time as will be designated by the City of Tybee
Island as being least detrimental to the operation of the City.
2.12 Liability Provisions: Where bidders are required to enter or go onto City of Tybee Island
property to take measurements or gather other information in order to prepare the Bid as
requested by the City, the bidder will be liable for any injury, damage or loss occasioned

by negligence of the bidder, its agent, or any person the bidder has designated to prepare
the bid and will indemnify and hold harmless City of Tybee Island from any liability
arising there from. The contract document specifies the liability provisions required of the
successful bidder in order to be awarded a contract with City of Tybee Island.
2.13 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee
Island in whole or in part by written notice of default to the Contractor upon non-
performance or violation of contract terms. An award may be made to the next lowest
bidder, for articles and/or services specified or they may be purchased on the open market.
The defaulting Contractor (or its surety) will be liable to City of Tybee Island for costs to
the City of Tybee Island in excess of the defaulted contract prices. See the contract
documents for complete requirements.
2.14 Certification of Independent Price Determination: By submission of this bid, the
Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, that in connection with this procurement:
a. The prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor;
b. Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly to any other bidder
or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
2.15 Qualification of Business (Responsible Bidder): the Scope of Work, specifications and
plans define a responsible Bidder as one who meets, or by the date of the bid acceptance
can meet, certifications, all requirements for licensing, insurance, and registrations, or
other documentation required. The City has the right to require any or all bidders to submit
documentation of the ability to perform, provide, or carry out the service or provide the
product requested. The City has the right to disqualify the bid of any bidder as being
unresponsive or un-responsible whenever such Bidder cannot document the ability to
deliver the requested product or service.
2.16 Insurance Provisions, General: The selected proposer to whom the contract is awarded
will be required to procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property that may arise from, or in connection
with, the performance of the work hereunder by the Contractor, his agents, representatives,
employees or subcontractors. The cost of such insurance must be included in the proposal.
a. General Information that must appear on a Certificate of Insurance:
i. Name of the Producer (proposer's insurance Broker/Agent).
ii. Companies affording coverage (there may be several).
iii. Name and Address of the Insured (this is the Company or Parent of the firm the
City is contracting with).
iv. A Summary of all current insurance for the insured (includes effective dates of
coverage).
v. A brief description of the operations to be performed, the specific job to be
performed, and contract number.
vi. Certificate Holder (Must include the City of Tybee Island as a certificate

holder and an additional insured).
THE INSURANCE CERTIFICATE IS TO IDENTIFY THE CITY OF TYBEE
ISLAND AS A CERTIFICATE HOLDER AND AS AN ADDITIONAL
INSURED FOR GENERAL, AUTO, UMBRELLA, AND EXCESS LIABILITY
COVERAGES.
b. Minimum Limits of Insurance to be maintained for the duration of the contract:
i. Commercial General Liability: Provides protection against bodily injury and
property damage claims arising from operations of a Contractor. This policy
coverage includes premises and operations, use of independent contractors,
products/completed operations, personal injury, contractual, broad form
property damage, and underground, explosion and collapse hazards. Minimum
limits: $2,000,000 bodily injury and property damage per occurrence and annual
aggregate.
ii. Worker's Compensation and Employer's Liability: Provides statutory
protection against bodily injury, sickness or disease sustained by employees of
the Contractor while performing within the scope of their duties. Employer's
Liability coverage is usually included in Worker's Compensation policies, and
insures common law claims of injured employees made in lieu of or in addition
to a Worker's Compensation claim. Minimum limits: $500,000 for each
accident, disease policy limit, and disease each employee and Statutory
Worker's Compensation limit.
iii. Business Automobile Liability: Coverage insures against liability claims
arising out of the Contractor's use of automobiles. Minimum limit: $2,000,000
combined single limit per accident for bodily injury and property damage.
Coverage must be written on an Any Auto basis.
THE INSURANCE REQUIREMENTS AND LIMITS STATED HEREIN MAY
BE SATISFIED BY A COMBINATION OF PRIMARY, UMBRELLA &/OR
EXCESS COVERAGES.
c. Special Requirements:
i. Extended Reporting Periods: The Contractor must provide the City of Tybee
Island with a notice of the election to initiate any Supplemental Extended
Reporting Period and the reason(s) for invoking this option.
ii. Reporting Provisions: Any failure to comply with reporting provisions of the
policies will not affect coverage provided in relation to this request.
iii. Cancellation: Each insurance policy that applies to this request must be
endorsed to state that it will not be suspended, voided, or canceled, except after
thirty (30) days prior to written notice by certified mail, return receipt requested,
has been given to the City of Tybee Island.
iv. Proof of Insurance: City of Tybee Island must be furnished with certificates of
insurance and with original endorsements affecting coverage required by this
request. The certificates and endorsements are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All certificates of