ITB 6917 Septic System Installation Keefauver Farm Park

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number Septic System Installation Keefauver Farm Park / #6917
Due Day / Date / Time Tuesday / July 21, 2026 / 10:00 AM ET (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone April Norris; anorris@johnsoncitytn.org 423.434.5807 or purchasing@johnsoncitytn.org
Bid Issue Date July 2, 2026
Project location Keefauver Farm Park, 632 Hales Chapel Road, Johnson City, Tennessee 37615
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms As per bid
Bidder is responsible for completing the remaining portion of this bid document
DESCRIPTION
Provide all labor, materials, equipment and supplies as necessary to complete the Septic System Installation
as per these bid documents.
Lump Sum Base Bid: $__________________________
+$50,000 contingency $__________________________
TOTAL BID: $__________________________
Mandatory pre-bid site visit per attached
Proposed project schedule (this may be an award consideration): ___________________________________
Contractor's envelope requirements apply per attached
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB# 6917 - SEPTIC SYSTEM INSTALLATION AT KEEFAUVER FARM PARK
VIRTUAL BID OPENING; Meeting ID: 843 6127 7626; Passcode: 393329.
If you do not have access to a webcam, or you have no audio with your system, you may call this number to
join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct
assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS:
Firm Name____________________________________________
Place signed bid response in a sealed
envelope plainly identified on the outside with By________________________________________________
vendor name and bid name and number. PRINTED & SIGNED
Vendor responsible for delivery to Johnson
City Purchasing Dept., Debbie Dillon- Director, Address______________________________________________
209 Water Street, Johnson City, TN 37601 on or
before the bid opening date and time. ________________________________________________
Telephone_____________________________________________
E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6917- Septic System Installation - Keefauver Farm Park
BIDDERS INSTRUCTIONS
1. PROJECT TIMEFRAME
Contractor must specify anticipated completion timeframe. Completion date for this project is
requested ASAP. This may be an award consideration.
2. JOBSITE CONDITIONS
Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal
manner.
3. LICENSES, FEES, PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
4. CONTRACTOR PERFORMANCE
These specifications are not intended to be complete in every detail. Therefore, the Contractor
is expected to perform all work in a professional workmanlike manner in accordance with all
applicable City, State and Federal codes and regulations.
5. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)
and General Contract Form shall be completed and returned with the bid package. Successful
vendor shall provide certificate of insurance, as specified, prior to contract release by
Purchasing.
6. DRUG FREE WORKPLACE
All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance
with TCA 50-9-113 and return same with bid response. Failure to comply with this
requirement will declare that bid non-responsive.
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations
for our employees, our citizens and the general public. Our commitment to provide safe and
efficient operations is shown by the implementation of programs and procedures which ensure
compliance with appropriate safety measures, as well as the letter and intent of all applicable
laws and regulations. There is sufficient evidence to conclude that the use of illegal
drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an
employee's performance and general physical and mental health. The illegal possession and
use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction
and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy
to ensure an employee's fitness for duty as a condition of employment; to ensure the drug tests
and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-
employment, random testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service
with the City must have a testing program of the same or better than the requirements of the
City of Johnson City.

7. STATE CONTRACTORS LICENSE
Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's
Licensing Act of 1994, State of Tennessee. The attached "Contractors Envelope Form" must
be completed and attached to the outermost bid submittal envelope. A copy of Bidder's State
Contractor's License shall be included with bid package.
8. ADDENDA
In the event it becomes necessary to revise any part of this bid, addenda will be issued to all
known interested parties and posted on the City's website. It's the bidder's responsibility to
check prior to submitting. Any verbal communications are not be binding.
9. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, includes the City's "Requirements for Bids, Requests
for Proposals, and Contracts, etc." and the "Sealed Solicitation General Terms and Conditions"
attached hereto and set forth herein as if verbatim.
10. LICENSES, FEES AND PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
11. PROJECT SECURITIES
Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five
percent (5%) of total proposed amount. Bond shall be issued by a surety company licensed to
do business in the State of Tennessee. This bond is required as a guarantee that, if the bid is
accepted, a contract will be entered into and the performance thereof duly secured by an
approved performance and payment bond. If the successful vendor fails to execute required
contracts, the security will be forfeited. Bonds submitted by unsuccessful vendors can be
returned upon request after award of the contract.
The successful vendor will be required to furnish a Performance and Payment Bond in the
amount of one hundred percent (100%) of the contract price. Bond shall be issued by a surety
company licensed to do business in the State of Tennessee. Performance bonds must be filed
with the purchasing department within ten (10) working days after the contract has been issued.
In the event that the successful vendor fails to furnish payment and performance bonds and
execute a contract within the time period allowed, the bid bond deposit of the bidder shall be
retained by the city as liquidated damages and not as a penalty.
12. BID SUBMITTALS
* Contractor's Envelope Form attached to outer most envelope
* Bid cover sheet, completed and signed.
* 5% Bid Bond
* Completed Insurance checklist and General Insurance Appendix forms
* Any addenda's issued
* Copy of Tennessee State Contractor's License
* Similar project references
* Drug Free Workplace Affidavit

PROJECT SPECIFICATIONS
ITB# 6917 - Sepc System Installaon -Keefauver Farm Park
I. PROJECT DESCRIPTION
A. The City of Johnson City is seeking qualified licensed contractors to provide all labor, supervision, materials,
equipment, permits, tesng, safety measures, disposal, and related services necessary to construct a fully
operaonal sepc system for Keefauver Farm Park.
B. The project generally consists of:
1. Large subsurface sepc sewage disposal system
2. Tank and pump systems
3. Low pressure pipe dispersal systems
4. Grading and site restoraons
5. Electrical power and control systems
6. $50,000 Allowance for rock removal/replacement
C. The work shall be completed in accordance with:
1. TDEC Permit dated January 30, 2026
2. Approved engineered sepc system plans by Innovave Wastewater Soluons
3. Terms & Condions within this document
4. Applicable state and local regulaons
II. PROJECT INFORMATION
A. Owner
1. City of Johnson City, Tennessee
2. April Norris anorris@johnsoncitytn.org 423-434-5807
B. Locaon
1. Keefauver Farm Park, 632 Hales Chapel Road, Johnson City, Tennessee 37615
2. Washington County, Tennessee jurisdicon
C. Permit
1. The system has been permited by the Tennessee Department of Environment and Conservaon (TDEC) as:
a. Large System Installaon
b. Low Pressure Pipe (LPP) System
c. Extra High Intensity Establishment
d. Amphitheater/Event Center Facility
e. Design Flow: 5,000 gallons per day
E. Site Visit & Quesons
1. Pre-bid site visit is mandatory - coordinate with April Norris ,Owner's Representave
2. Bidding constutes acceptance of pre-exisng site condions
3. Submit all quesons in wring to the Owner's Representave no later than five (5) business days prior to bid
opening

III. SCOPE OF WORK
A. Work shall include, but is not necessarily limited to:
B. Sepc System Installaon
1. Installaon of sepc tank systems
2. Installaon of dosing tank systems
3. Installaon of effluent pumps and controls
4. Installaon of low pressure pipe (LPP) disposal fields
5. Installaon of distribuon valve assemblies
6. Installaon of all piping, fings, valves, and appurtenances
7. Installaon of all force mains and distribuon piping
8. Excavaon, trenching, bedding, and backfill operaons
9. Final e-ins and startup
10. Coordinaon with Owner for electrical service connecons
C. Tank & Pump Systems
1. Furnish and install sepc tanks as specified in the engineered drawings
2. Furnish and install dosing tanks as specified in the engineered drawings
3. Install pump systems, floats, controls, alarms, and associated piping
4. Install control panels and electrical
5. Ensure all tanks are waterght and installed to the manufacturer's specificaons
6. Provide an-flotaon measures where required
7. Install all risers, lids, and access components required for maintenance access
D. Low-Pressure Pipe (LPP) Dispersal Field
1. Install a low-pressure pipe dispersal system in accordance with TDEC-approved plans
2. Install all trenches, manifolds, pressure piping, and distribuon assemblies
3. Maintain required elevaons and trench spacing
4. Install all pressure heads, valves, and distribuon controls
5. Install all aggregate, geotexle materials, and related components required by design
6. Protect exisng site condions during installaon
E. Grading & Site Restoraon
1. Grade all disturbed areas following installaon
2. Stabilize disturbed soils
3. Remove construcon debris and excess materials
4. Restore disturbed areas to pre-construcon condion or beter
F. Electrical
1. Install pump control panels and connect all sepc system components internal to the system
2. Install electrical power to all systems, beginning with the circuit breaker and wiring from the nearby
restroom/pavilion building
3. Provide all low-voltage and control wiring associated with the sepc system equipment
4. Coordinate startup and tesng of pumps and controls

5. Provide any supplemental design required for perming or installaon, at no addional cost to Owner
G. Rock Excavaon
1. Provide normal excavaon as part of the lump sum bid
2. Include allowance stated above for rock removal, disposal, and suitable backfill
3. Any unused allowance amount will be credited to the Owner at project compleon
4. If rock is encountered:
a. Immediately nofy Owner
b. Provide esmated cost and schedule impact
c. Proceed only upon writen authorizaon from Owner
H. Final Clean-up
1. Remove all debris and excess materials from the site
2. Restore disturbed areas
3. Leave the project area clean and operaonal
IV. QUALITY ASSURANCE
A. All materials shall comply with:
1. TDEC requirements
2. Approved engineered design documents
3. Manufacturer specificaons
4. Applicable ASTM standards
5. Applicable plumbing and wastewater regulaons
B. Contractor shall:
1. Hold a valid annual license from TDEC for subsurface sewage disposal system installaon
2. Be properly licensed in the State of Tennessee
3. Have documented experience with large sepc system installaons
4. Have experience installing low-pressure pipe systems
5. Have experience with commercial/event facility wastewater systems
C. Owner reserves the right to request:
1. TDEC installer licensing documentaon
2. References for similar projects
3. Safety records
4. Project personnel qualificaons
V. SUBMITTALS
A. Submit the following construcon schedules, showing mobilizaon, compleon, and other crical milestones
1. Proposed project schedule, prior to start of construcon
2. Progress schedule, monthly at a minimum
B. Submit the following for Owner approval prior to installaon
1. Product data

2. Shop drawings
3. Sepc tank specificaons
4. Pump specificaons
5. Control panel specificaons
6. LPP system layout verificaon
7. Electrical coordinaon drawings
C. Submit the following for Owner approval prior to final payment
1. User manuals for equipment
a. Start-up instrucons
b. Maintenance instrucons
2. Warranty documentaon
a. Minimum one (1) year workmanship warranty
b. Manufacturer warranes for all tanks, pumps, controls, piping, and system components
3. As-built documentaon
a. Drawings showing actual installaon locaons and features
b. Cerficaon/s of installaon, as governed by state and local regulaons

STATE CONTRACTORS LICENSING INFORMATION
(TCA TITLE 62, CHAPTER 6).
SOLICITATION ENVELOPE FORM
THIS FORM MUST BE FIRMLY ATTACHED TO THE OUTSIDE OF THE ENVELOPE
CONTAINING THE SOLICITATION. NO SOLICITATION WILL BE CONSIDERED IF
THIS FORM IS INCOMPLETE OR NOT ATTACHED TO THE OUTSIDE ENVELOPE.
IF TOTAL IS LESS THAN $25,000- ATTACH AND SPECIFY ON THIS FORM.
NOTE: IF SUBMITTING ELECTRONICALLY THE CONTRACTORS LICENSE FORM
MUST BE A SEPARATE IDENTIFIABLE FILE SO IT CAN BE OPENED FIRST.
PART 1
City of Johnson City, Tennessee
TO:
ITB# 6917 - SEPTIC SYSTEM INSTALLATION KEEFAUVER FARM PARK
DUE DATE & TIME: July 21, 2026 10:00 AM LOCAL TIME
LOCATION: OFFICE OF PURCHASING DIRECTOR,
209 WATER STREET
JOHNSON CITY, TN 37601
NAME OF BIDDER:
ADDRESS OF BIDDER:
FEDERAL ID # OF BIDDER:
LICENSE NO.: #
LICENSE CLASSIFICATION
OF BIDDER:
EXPIRATION DATE:
MONETARY LIMITS:
PART 2
BIDDER MUST COMPLETE THIS SECTION IF BELOW IS $25,000+ OR FOR MASONRY $100,000+
(1) ELECTRICAL (2)PLUMBING (3)HVAC (4)GEOTHERMAL (5)MASONRY
A) Name of licensed A) Name of licensed A) Name of licensed A) Name of licensed A) Name of licensed
Electrical contractor: Plumbing contractor: HVAC contractor: Geothermal contractor: Masonry contractor:
B) License #: B) License #: B) License #: B) License #: B) License #:
C) License Classification C) License Classification C) License Classification C) License Classification C) License Classification
and Limits: and Limits: and Limits: and Limits: and Limits:
D) License expiration date: D) License expiration date: D) License expiration date: D) License expiration date: D) License expiration date:
Revised 2/2026

DRUG FREE WORKPLACE AFFIDAVIT
All vendors of construction services with five (5) or more employees must execute the attached
Drug Free Workplace Affidavit to verify compliance with TCA 50-9-113 and return same with
response. Failure to comply with this requirement will declare that submittal non-responsive.
City Of Johnson City, Tennessee - Policy No. HR-131
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations for
our employees, our citizens and the general public. Our commitment to provide safe and
efficient operations is shown by the implementation of programs and procedures which ensure
compliance with appropriate safety measures, as well as the letter and intent of all applicable
laws and regulations. There is sufficient evidence to conclude that the use of illegal
drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an employee's
performance and general physical and mental health. The illegal possession and use of drugs,
alcohol and/or narcotics by employees of the City is a crime in this jurisdiction and is clearly
unacceptable. Therefore, the City of Johnson City has adopted this written policy to ensure an
employee's fitness for duty as a condition of employment; to ensure the drug tests and alcohol
tests are conducted on safety-sensitive positions in the categories of: pre-employment, random
testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or proposers of construction
services to the City must have a testing program of the same or better than the requirements of
the City of Johnson City.
Revised 10/6/2025

DRUG-FREE WORKPLACE AFFIDAVIT
State of __________________________
County of _________________________
I, ________________________________, being duly sworn, depose, and say that:
1) I am a principal officer of ____________________________, the firm that has
submitted the attached or enclosed bid or proposal, my title being
_________________________ of the firm; and
2) I have personal knowledge of the policies of the above-named firm with respect to
the maintenance of a drug-free workplace; and
3) I certify that all provisions and requirements of the Tennessee Drug-Free Workplace
Program, as established by Tennessee Code Annotated 50-9-113 have been
met and implemented.
(Signed) __________________________
(Title) ____________________________
Subscribed and sworn to before me this _____ day of __________________, _______.
_________________________________
_________________________________
Title
My Commission expires _____________________
Complete and return with response package