ITB SCF27-1202 Yagheli Shesh Qenq’a ANPCC Vital Machine Upgrade Addendum 5

ITB- Yagheli Shesh Qenq'a ANPCC Vital
Machine Upgrade SCF27-1202
Invitation to Bid
ITB 10/06/26

ITB27-1202 Yagheli Shesh Qenq'a ANPCC Vital Machine Upgrade
PROJECT DIRECTORY
OWNER
SOUTHCENTRAL FOUNDATION
4501 DIPLOMACY DRIVE
ANCHORAGE, AK 99508
P (907) 729-4955
ITB ADMINISTRATOR
SOUTHCENTRAL FOUNDATION
Sam Gunderson
7033 E Tudor Road
ANCHORAGE, AK 99507
P (907) 729-4925
sgunderson@southcentralfoundation.com

SUPPLEMENTARY DOCUMENTS
* Appendix A Equipment Itemization (All equipment identified in Appendix A must be Welch Allyn
equipment to ensure compatibility and connectivity with SCF's existing Cerner system. Substitutions or
alternate manufacturers will not be accepted)
* Appendix B: Photo Examples of current rooms and mock-ups of the new rooms
* Appendix C: SCF YSQ ANPCC Floor Plans
* SCF Professional Services Contract

INVITATION TO BIDDERS - SCF27-1202 Yagheli Shesh Qenq'a ANPCC
Vital Machine Upgrade
Project ISSUE DATE: 10-06-26
Southcentral Foundation will receive electronic (PDF) for the Southcentral Foundation (SCF)
ITB27-1202 Yagheli Shesh Qenq'a ANPCC Vital Machine Upgrade Project, located at 4320 Diplomacy
Drive, Anchorage, AK 99508. Bids should be sent to Southcentral Foundation's ITB Administrator,
SCFPurchasing@southcentralfoundation.com. Bids must be received by
11/3/26, at 2:00 PM Alaska Standard Time (AKST). Bids will then be opened and will be
evaluated by select Southcentral Foundation Staff. Bids submitted after the date and time listed
above will not be considered. A notification email will be sent to all bidders upon evaluation and
selection of the winning bidder.
General Scope of Work:
Procurement, delivery, facilitating quality control assessment by BioMed at ANTHC and installation
services for medical devices for the existing YSQ ANPCC building.
Additionally, the contractor shall comply with Southcentral Foundation's administrative
requirements of the contract, including the submission of a project schedule, safety plan,
schedule of values, daily reports, submittals, and other tasks required under the contract. The
Bid documents and Construction documents files are available on SCF's website at:
Procurement and Contracts - Southcentral Foundation. It is the bidder's responsibility to check
this site regularly for addenda and other information related to this Invitation to Bid.
Alaska Native / American Indian (AN/AI) preference in contracting is applicable and bidders
stating native preference must provide a completed statement and proof of Native ownership
with the bid. AN/AI owned firms will be awarded a 5% preference. Award of a firm, fixed-price
contract for the specified work will be made in accordance with Southcentral Foundation's
procurement policies. No bid shall be withdrawn for a period of thirty (30) days subsequent to
the submission date without the written consent of Southcentral Foundation.
Performance and Payment Bonds are required in an amount equal to 100% of the total Bid
Price. Use AIA Payment and Performance Bond forms A312-2010. All costs for Payment and
Performance Bonds shall be included in the Total Stipulated Sum Bid Price.
Southcentral Foundation reserves the right to reject any and all bids, accept other than the
lowest bid, and/or waive informalities or irregularities in bids received whenever such rejection,
acceptance, and/or waiver is in the best interest of Southcentral Foundation.

PART 1 - GENERAL
1.01 PROJECT GENERAL DESCRIPTION
* Replace all vital machines in every exam room and talking room in Anchorage Primary Care Clinics.
* Installation of 287 total rooms including 210 exam rooms and 77 talking rooms.
o Exact quantities of medical devices listed in appendix A.
* In addition, provide 18 moveable vital machine stands with medical equipment.
o Exact quantities of medical devices listed in appendix A.
* The automated blood pressure cuff with oxygen sensor and thermometer must be transmitted
electronically to SCF's electronic health record platform, Cerner.
o Vendor to list out all electronic health platforms that equipment also transmits to.
* Rooms are located in these clinics (which are all located at 4320 Diplomacy Dr.
o Primary Care 1 East
o Primary Care 1 North
o Primary Care 1 West
o Primary Care 2 East
o Primary Care 2 North
o Primary Care 2 West
o Primary Care 2 South
o Primary Care 3 East
o Primary Care 3 West
* In each talking room, include:
o 1 wall mount with, ophthalmoscope, otoscope, and ear speculum dispenser.
o If the current wall mount can be kept in place, mount the new devices and patch any holes in
the wall mount from older/removed medical devices
o Example photo included in Appendix B.
* In each exam room:
o Remove existing blood pressure, thermometer, ophthalmoscope, otoscope, and ear speculum
dispenser.
o Provide new wall mount, as there isn't a current wall mount to hold all items together.
o If holes in walls aren't covered up by the new wall mount board, then the holes will need to be
patched and painted to match. SCF to provide paint details.
o Provide 1 wall mount with manual blood pressure cuff, basket to hold adult and pediatric cuffs,
and automated blood pressure machine with oxygen sensor and thermometer.
o Provide 1 wall mount with ophthalmoscope, otoscope, and ear speculum dispenser.
o Example photos included in attachment B.
* On each moveable vital machine stands with medical equipment including:
o Automated blood pressure with O2 sensor and thermometer
o adult and pediatric cuffs

* Verify exam and talking room layouts and electrical locations for the final location of each vital machine
in each exam and talking room with SCF partners. If other wall mounted items need to be relocated (ex:
tissue dispenser), contractor to relocate item to new location as designated by SCF followed by
patching and painting if holes will be exposed. SCF to provide paint details.
* Verify left/right orientation of medical devices on wall mounts to ensure proper set up based on each
room's layout in conjunction with SCF, see Attachment B.
* Work with SCF to schedule regular progress meetings with SCF and any third-party partners to ensure
effective communication and coordination throughout the project.
* Procurement:
o Bid should include estimated delivery times and any long lead items.
o Place and manage orders for medical devices, confirming availability of all models and
requested features. Notify Owner within 7 days of model selection if specified device is no
longer available and assist the Owner in selection of alternative item(s).
o Serve as a liaison between SCF and equipment manufacturers. Assist SCF in addressing and
resolving questions and concerns from manufacturers during the production process as
necessary.
o Furnish all labor, materials, tools, equipment, and services for all equipment, accessories, and
materials to be assembled and installed in place per specifications, including electrical,
plumbing, mechanical and data connectivity.
* Delivery & Installation:
o Provide an overall schedule for device manufacturing, shipping and installation. Coordinate
schedule with SCF.
o Receive and securely store all devices until delivery. Plan for "Just in-Time" deliveries to site.
Time deliveries to ensure all components are available when required for installation.
o Coordinate and facilitate quality control assessment of medical devices with SCF and ANTHC's
BioMed department.
o Coordinate access to the facilities to ensure existing devices have been removed, and walls are
ready for new devices.
o Old medical devices to be disposed of or relocated to another SCF location within Anchorage as
determined by SCF. Full determination of this plan will be made during the design phase of the
project.
o Coordinate access to the facilities, delivery and staging of products and the installation plan with
SCF.
o Delivery and installation must be done after normal business hours (business hours: Monday-
Friday 8am-6pm) to reduce interruptions with operations.
o 2 East clinic operates on Saturday from 8am-5pm, so additional coordination may be necessary
for these rooms.
o There is limited space on site for storage and unpackaging.
o Remove and dispose of all packaging materials etc. and remove from site daily.
o Take measures to protect all surfaces (floors, walls, elevators, etc.) from damage during
furniture installation and provide repair measures acceptable to SCF if damage occurs.
o Be responsible for immediate minor repairs, paint touch-up, or replacement of any damaged
items/parts.

o Leave the premises in clean condition with all packing materials and trash/debris removed and
all items free of dust and lint. The proposer is responsible for dumpster rental/disposal costs.
Dumpster location to be coordinated with SCF's Facilities Department.
* Post-installation:
o Provide electronic format (PDF) of manufacturer's recommended cleaning, maintenance, and
warranty procedures. Provide training and instruction to the Owner's designated personnel at a
coordinated date and time
o Provide warranty information for each product. Fulfill warranty services for manufacturers and
installation of products furnished under this contract.
o Support SCF staff by providing a complete medical device list representing final products,
including the serial numbers.
* Anticipated Deliverables:
* Finalized device specifications
* Equipment Procurement, Shipping and Installation Schedule
* Training Manuals
* Warranty Information
Project Site
4320 Diplomacy Drive, Anchorage, AK 99508, YSQ ANPCC Clinical Rooms
Project Schedule
Construction is anticipated to begin November 1, 2026, with substantial completion by July 15,
2027.
Alaska Native/American Indian Preference
Alaska Native/American Indian "AN/AI" preference in contracting is applicable and bidders
stating native preference must provide a completed statement and proof of Native ownership
with the bid. AN/AI owned firms will be awarded a 5% preference. Award of a firm, fixed-price
contract for the specified work will be made in accordance with Southcentral Foundation's
procurement policies. No bid shall be withdrawn for a period of thirty (30) days subsequent to
the submission date without the written consent of Southcentral Foundation.
Owner Background
Southcentral Foundation (SCF) is an Alaska Native-owned healthcare organization serving an
estimated 56,146 Alaska Native and American Indian people living in Anchorage, the
Matanuska-Susitna Valley, and 60 rural villages in the Anchorage Service Unit (ASU). SCF's
first P.L. 638 contract with the Alaska Area Native Health Service began in 1984 to provide
dentistry, optometry, community health representatives and injury control services. Substance
abuse treatment was added in 1987.
In 1998, SCF assumed ownership and management of the Anchorage Native Primary Care
Center, which serves the entire Native population of the state - an estimated 130,682 people. In
January 1999, SCF and the Alaska Native Tribal Health Consortium signed an agreement to
take over management of the Alaska Native Medical Center from the Indian Health Service.

With this transition, Alaska became the first state in the nation to have all its health facilities for
Native Americans managed by Native organizations.
Project Team Members
The project scope includes coordination with SCF's Staff through SCF's Project Manager. The
Contractor is also responsible for project closeout including the provisions of Operations and
Maintenance Manuals and assignment of written warranties and guarantees as required in the
contract.
The SCF Project Team will issue and evaluate all bids responding to this Invitation to Bid
(ITB), negotiate a contract with the successful Bidder in coordination with the SCF Contracts
Department, and administer the planning and construction of the project.
This Invitation to Bid (ITB) invites Bidders to respond to a fixed set of criteria for the project and
a Stipulated Price contract form. Within the framework of this ITB, the SCF Project Manager will
review bids to assess each Bidder's submitted price and capabilities to deliver a quality and
efficient project that is the most advantageous to the owner. This set of qualifications described
in detail in this ITB will be considered a baseline by which submitted bids will be evaluated.
1.02 SPECIFIED DATES
Public Advertisement 10/06/26
Registration Deadline 10/15/26
Pre-bid Conference N/A
Deadline to Submit Questions 10/22/26
SCF Response to Questions 10/27/26
Bids Due 11/03/26
Anticipated Notice of Intent to Award 11/10/26
Anticipated Notice to Proceed 11/17/26
1.03 RECEIPT AND OPENING OF BIDS
A. Electronic Submission of Bids:
Bidders shall submit an electronic copy by email to the SCF ITB Administrator at
SCFPurchasing@southcentralfoundation.com before the deadline. It is the
bidder's responsibility to ensure bid is received by SCF.
B. Time and Opening:
Bids must be submitted prior to the time specified in section 0021 13-4 of this
ITB, and the exact date and time of receipt will be recorded. Late submittals will
not be considered but will be held unopened until the time of notice of intent to
award

and then returned to the sender unless other methods of disposition are
requested or agreed to by the sender. Bids will be opened at 7033 E. Tudor RD
Anchorage AK, 99507 at 10/06/26 2:00pm Alaska time specified in section of
this ITB.
C. Facsimile/telegraphic/telephonic Bids
Facsimile/telegraphic/telephonic bids will not be considered.
D. Officer's Responsibility
No responsibility will attach to an officer or agent of Southcentral Foundation for
the premature opening of, or the failure to open a bid not properly addressed and
identified.
E. Bidder's Responsibility
Bidder shall register with Southcentral Foundation. Register by confirming your
intent to provide a bid, by emailing SCFPurchasing@southcentralfoundation.com
and include both the ITB number and title in your email when you register. The
bidder is also responsible for checking SCF's procurement website to obtain any
issued addenda, changes, and/or updates to the Invitation to Bid, prior to
submitting your bid, to assure compliance with the most up to date information.
1.04 WITHDRAWL OF BIDS
Bids may be withdrawn on written or telegraphic requests received from a Bidder
prior to the time specified for submittal. Bids not withdrawn prior to the specified
time may not be withdrawn for a period of thirty (30) days following the date
specified for submittal.
1.05 EXAMINATION OF PLANS, SPECIFICATIONS, AND SPECIAL PROVISIONS
A. The Bidder shall review all the proposed contract documents to ascertain all of
the requirements of the work.

B. The Bidder shall examine carefully this ITB and contract forms before
submitting a bid. The submission of a bid shall be an admission that
the Bidder has made such examination and is satisfied as to the conditions to be
encountered in performing the work and as to the requirements and terms of the
contract, and Southcentral Foundation will rely on such admissions.
C. For the convenience of interested prospective Bidders, complete sets of the
bid documents are on file at the following locations.
www.southcentralfoundation.com/about-us/procurement/
D. Southcentral Foundation will not issue sets of bid documents.
1.08 METHOD FOR CLARIFICATION
A. Any Bidder in doubt as to the true meaning of any part of the documents may
submit to SCF a written request for an interpretation thereof. All requests must be
submitted within the time frame allowed by Instructions to Bidders. Questions
can be emailed to
SCFPurchasing@SouthcentralFoundation.com
B. Questions will be answered by issuing an addendum to all Bidders prior to the
public bid opening. Southcentral Foundation will not be responsible for any other
explanation or interpretation of the documents made or given prior to opening the
bids.
1.09 PREPARATION AND SUBMISSION OF BIDS
A. Preparation and Submission:
Bids must be submitted on the forms furnished or copies thereof, and in
accordance with the Instructions to Bidders and must be manually or
electronically signed. To secure consideration, the bid must be submitted as
described. The bid forms are provided within these bid documents