ITB 2026 RESURFACING

Thomas County Board of Commissioners

Purchasing Department

April 27,2026
INVITATION TO BID

Resurfacing
Ozell Rd, Carter Rd, Hidden Acres Dr, Cherokee Cir, Rena Ridge, Duren Dr, S Duren Dr,
Twin Acres Dr, Forrest Manor, Cassidy Rd Ext, Cassidy Rd, Palmer Rd, E Marshall St

City of Meigs, County Line Rd
Also, bid specification for the City of Ochlocknee

You are invited to submit a sealed bid for providing the following Resurfacing - Ozell Rd, Carter Rd,
Hidden Acres Dr, Cherokee Cir, Rena Ridge, Duren Dr, S Duren Dr, Twin Acres Dr, Forrest Manor,
Cassidy Rd Ext, Cassidy Rd, Palmer Rd, E Marshall St, & City of Meigs, County Line Rd for the Thomas
County Board of Commissioners. Attached are the general conditions, standard instructions, bid
specification, and bid form. Variation from the given specifications should be noted on the bid form
with an explanation of said variation(s) attached. Bids are to be marked with bidder's name and address
and labeled: Bid for "2026 Resurfacing" and mailed or delivered to the following address no later than
2:00 p.m.; local time, Friday, May 21, 2026.

Pre-bid Conference: 05/12/2026 2:00 p.m.
Deadline for receiving bids: 05/21/2026 2:00 p.m.
Bid opening: 05/21/2026 2:00 p.m.
Committee Review: 06/02/2026 8:30 a.m.
Tentative Award Date: 06/02/2026 3:00 p.m.

Bid for "2026 Resurfacing"

Address all bids to: THOMAS COUNTY BOARD OF COMMISSIONERS
ATTN: PURCHASING DEPARTMENT
P.O. Box 920
116 West Jefferson Street
Thomasville, Georgia 31799

Any inquiries concerning this bid should be made to Nisha Thurman, Purchasing at the above
location or at (229) 225-4100. nisha.thurman@thomascountyga.gov

SPECIAL NOTE: There will be a Pre-Bid Conference Thursday, May 14, 2026, 2:00 p.m. at the
2"4 Floor Conference Room, 116 West Jefferson Street, Room #215, Thomasville, GA 31792.

The Pre-Bid Conference is mandatory for anyone that will be submitting a bid.

UPON RECEIPT OF THIS INVITATION - PLEASE CALL OR E-MAIL CONFIRMATION OF
RECEIPT.

GENERAL CONDITIONS

No bids received after said time or at any place other than the time and place stated in the notice will
be considered

WITHDRAWAL OF BID:

A bidder may withdraw his bid before the expiration of the time during which bids may be submitted
without prejudice to the bidder, by submitting a written request of withdrawal to the Thomas County
Board of Commissioners, Purchasing Department.

REJECTION OF BID:

Thomas County may reject any and all bids, and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with Thomas County. Also, the right is reserved to
waive any irregularities or informalities in any bid in the bidding procedure. Thomas County will be
the sole judge which bid is best, and in ascertaining this, will take into consideration the business
integrity, financial resources, facilities for performing the work, and experience in similar operation of
the various bidders.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The bidder may be required, upon request, to prove to the satisfaction of Thomas County that he/she
has the skill and experience and the necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
competency of any bidder is not satisfactory, the bid of such bidder may be rejected, The successful
bidder is required to comply with and abide by all applicable federal and state laws in effect at the
time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not fraudulent
or collusive or made in the interest or in behalf of any person not therein named, and that the bidder
has not directly or indirectly induced or solicited any other bidder to put in a fraudulent bid, or any
other person, firm or corporation to refrain from bidding and that the bidder has not in any manner
sought by collusion to secure to that bidder any advantage over any other bidder.

INTEREST OF:

By submitting a bid, the bidder represents and warrants that neither a Commissioner nor Chairman
of Thomas County has, in any manner, an interest, directly or indirectly in the bid or in the contract
that may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions,
specifications, bid and addenda, if any, will be deemed part of the contract.

P.O. Box 920 * Thomasville, Georgia 31799 (229) 225-4100 Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.or}

STANDARD INSTRUCTIONS TO BIDDERS

1: The written specifications contained in this bid will not be changed or superseded except by
written addendum from Thomas County. Failure to comply with the written specifications for this bid
may result in disqualification by Thomas County.

2. All goods and materials will be F.O.B. Thomas County Board of Commissioners - Job Sites,
Thomasville, Georgia, in Thomas County and no freight or postage charges will be paid by Thomas
County unless such charges are included in the bid price.

3. All bids must be sealed, received and in-hand at bid due date and time. Each bidder assumes
the responsibility for having his/her bid received at the designated time and place without
consideration, regardless of the postmark. Thomas County accepts no responsibility for mail delivery.

4. Each bid form submitted must include the name of the business, mailing address, the name,
title and signature of the person submitting the bid. When submitting a bid package to Thomas
County, the first page of your bid package should be the Bid Form listing price, delivery, etc. unless
the bid form is requested to be in a separate sealed envelope.

5. No bids received after said time or at any place other than the time and place stated in the
notice will be considered.

6. Thomas County may reject any and all bids, and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with Thomas County. Also, the right is reserved to
waive any irregularities or informalities in any bid in the bidding procedure. Thomas County will be
the sole judge as to which bid is best, and in ascertaining this, will take into consideration the business
integrity, financial resources, facilities for performing the work, and experience in similar operation of
the various bidders.

7. Telephone bids will not be accepted unless stated in invitation.

8. No sales tax will be charged on any orders. Thomas County is exempt as outlined by Georgia
State Law.

9. Bidders will state delivery time after receiving order.

10. Unless otherwise stated, all bids submitted will be valid and may not be withdrawn for a period
of 180 days from the due date of the bid.

11. Any bidder who wishes to receive a bid tabulation is required to enclose a self-addressed
stamped envelope. The results will be mailed after tabulation is complete. Results of the bids will
not be available orally.

12. All responses must be submitted on the provided bid format. Exception from this format will
not be accepted. Any offeror who believes that the bid format is unclear shall submit all questions
upon receipt.

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 + Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

Insurance/Bonding:

A.

EVIDENCE OF INSURANCE:

Prior to execution of the contract, the Contractor shall file, with the Owner, evidences
of insurance from the insurer, certifying to the coverage of the insurance required
herein. The evidences of insurance shall be certified by a properly authorized officer,
agent, general agent or qualified representative of the insurer, and shall certify the
names of the insured, the type and amount of insurance, the location and operations
to which the insurance applies, and the expiration date. The evidences shall include
the agreement of the insurer to give, by registered mail, notice to the Owner and at
least 30 calendar days prior to the effective date of cancellation, lapse, or material
change in the policy.

CERTIFICATE OF INSURANCE:

This Certificate of Insurance is not an insurance policy and does not amend, extend
or alter the coverage afforded by the policies listed herein. Notwithstanding any
requirement, term, or condition of the contract with the respect to which this certificate
is issued, the insurance afforded by the policies described herein is subject to the
terms, exclusions and conditions of such policies.

CANCELLATION OF INSURANCE:

If the insurance is canceled, the Contractor shall deliver to the Owner new policies of
insurance and the receipts for payment of premiums thereon. Should the Contractor
neglect to obtain and maintain in force such insurance, and deliver such policy or
policies and receipts to the Owner, then it shall be lawful for the Owner to obtain and
maintain such insurance. The Contractor hereby appoints the owner his true and lawful
attorney, to do the things necessary for this purpose. Money expended by the Owner
under the provisions of this paragraph for insurance premiums shall be charged to the
Contractor. Failure of the Owner to obtain such insurance shall in no way relieve the
Contractor of his responsibilities under this contract.

PUBLIC LIABILITY:

1. Successful bidder will be required to furnish a certificate of liability insurance
in an amount not less than ($1,000,000.00) one million dollars per occurrence to
protect the county throughout the life of the contract against "all risks". Coverage to
include but not be limited to general liability; comprehensive form,
premises/operations, underground explosion and collapse, products / completed
operations, contractual, independent contractors, broad form property damage,
personal injury, and automobile liability. Worker's compensation and employer's
liability are to be statutory amounts._Certificate must_be furnished within (10) ten
calendar days of a "notice of award" being issued.

2, Liability insurance shall indemnify the Contractor and his subcontractors
against loss from liability, imposed by law, upon or assume under contract by the
Contractor or his subcontractors, for damages on account of such bodily injury and
property damage. The insurance shall also indemnify the Contractor and his
subcontractors against losses related to completed operations and products. The
insurance shall be provided by a comprehensive, broad form occurrence property
damage liability policy written by licensed underwriters. The policies shall cover
operations, owned and no owned vehicles and equipment, contractors' protective

P.O. Box 920 * Thomasville, Georgia 31799 + (229) 225-4100 Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

coverage blanket, contractual liability, and completed operations liability. The liability
insurance shall not exclude explosion, collapse, underground excavation, or removal
of lateral support and shall include cross liability. The Owner, the Construction
Manager, the design engineer, and their officers, principals, agents, subcontractors,
and employees shall be named as additionally insured on the liability policies.

3. WORKERS COMPENSATION INSURANCE:

Contractor and the subcontractors shall cover or insure under applicable laws relating
to workers compensation or employer's liability insurance, their employees, working
on or about the construction site, regardless of whether such coverage or insurance is
mandatory or merely elective under the law. The contractor shall defend, protect, save
harmless the Owner from and against claims, suits and actions arising from failure of
the Contractor or the subcontractors to maintain such insurance.

4. BID SECURITY:

a. BID BOND: Bids must be accompanied by a bid security of not
less than (10%) ten percent of the total amount of the bid. The guarantee
may be in the form of a cashier's check, certified check, bank draft, or an
irrevocable letter of credit made payable to Thomas County
Commissioners, or a bid bond issued by a surety company licensed to
issue such bonds in the State of Georgia. The guarantee shall insure the
execution of the contract document and the furnishing of a payment bond
and a performance bond. Upon the county naming a successful bidder, all
other bid bonds will be returned at that time.

b. PAYMENT AND PERFORMANCE BONDS: The bid security of the
successful bidder will be retained until such bidder has executed the contract
documents, furnished the required contract security and met the other
conditions of the "Notice of Award", whereupon the bid security will be returned.
Bonds must be submitted within (15) fifteen calendar days after being furnished
a "Notice of Award". All bonds must be written on a surety company licensed
to do business in Georgia. If the successful bidder fails to execute and deliver
the contract documents and furnish the required contract security within (15)
fifteen calendar days after the notice of award, owner may annul the "Notice of
Award" and bid security of that bidder will be forfeited. The bid security of the
bidders whom owner believes to have a reasonable chance of receiving the
award may be retained by owner until the earlier of seven days after the
effective date of the agreement or 61 days after the bid opening, whereupon
bid security furnished by such bidders will be returned.

c. SUBCONTRACTORS TO THE GENERAL CONTRACTOR: In
addition, any subcontractor must provide (100%) one hundred percent
payment and performance bonds to the successful contractor when the value
of the subcontract to the successful bidder is ($20,000.00) twenty thousand
dollars or more. A copy of the subcontractor bonds issued to the contractor
must be provided to the county before the subcontractor is allowed to do any
work. Upon receipt of payment and performance bonds, successful bidder's
bid bond will be returned. All bonds must be written on a surety company

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

6

licensed to do business in Georgia. Retainage will be held in compliance with
Georgia Law.

d. RETAINAGE: Retainage will be held in compliance with Georgia Law.
Thomas County normally holds (10%) ten percent retainage throughout the
entire project and will release retainage at the point of final completion and final
acceptance by the County.

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 + Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

THOMAS COUNTY BOARD OF COMMISSIONERS
THOMASVILLE, GEORGIA
PROJECT INFORMATION

Scope of work: Furnish all materials, labor, and equipment to resurface approximately 13.69 miles
of Ozell Rd, Carter Rd, Hidden Acres Dr, Cherokee Cir, Rena Ridge, Duren Dr, S Duren Dr, Twin
Acres Dr, Forrest Manor, Cassidy Rd Ext, Cassidy Rd, Palmer Rd, E Marshall St, & .48 miles City of
Meigs, County Line Rd including traffic control and striping to Georgia DOT standards

Road descriptions:

Ozell Rd, CR 33, 9.5 miles, paving width 20'

Carter Rd, CR 329, .25 miles, paving width 20'

Hidden Acres Dr, CR 407, .55 miles, paving width 20'

Cherokee Cir, CR 281, .30 miles, paving width 20'

Rena Ridge, CR 274, .20 miles, paving width 20 degrees

Duren Dr, CR 239, .36 miles, paving width 20 degrees

S Duren Dr, CR 240, .13 miles, paving width 20'

Twin Acres Dr, CR 239, .47 miles, paving width 20'

Forrest Manor, CR 380, .45 miles, paving width 20 degrees

Cassidy Rd Ext, .27 miles, paving width 20'

Cassidy Rd, CR 241, .55 miles, paving width 20 degrees

Palmer Rd, CR 305, .18 miles, paving width 20'

E Marshall St, CR 127, .48 miles, paving width 20 degrees

City of Meigs

County Line, CR 307, .48 miles, paving width 20 degrees

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

Construction Time: Schedule

A. Schedule of Award and start dates: Award date 5/21/2026, Notice of Award
and Sample Contract 6/09/2026, Payment and Performance Bonds and
Contract completion 6/24/2026.

B. The contractor shall be assessed liquidated damages in the amount of
$200.00 per calendar day (with the exception of weekends and
holidays) for any paving not completed by 120 calendar days of
contractors established start date.

C. Failure to complete a single road paving operations, excluding patching,
final striping, and signage, (e.g., shoulder clipping, milling, leveling,
resurfacing, etc.) within twenty-one "21" working days (excluding Sunday),
from the start date of any of the paving operations, will result in the
assessment of Liquidated Damages at a rate of $500.00 per workable day.

PROJECT SPECIFICATIONS

1.

Traffic control

It is the responsibility of the contractor to furnish and maintain all traffic control signs and
devices in conformance to the manual on uniform traffic control devices (MUTCD) and to
follow Section 150-Traffic Control (latest version as posted on the GDOT website)

It is the responsibility of the contractor to install soft/low shoulder signs

All signs to remain until grassing by county is acceptable

Contractor shall fill all dips in and along pavement edge

All intersecting roads shall be resurfaced 30' past edge @ 165 Ibs. of asphalt
All dirt roads shall be paved to the existing apron at 180 Ibs.

All driveways shall have a 2' lip paved and not to exceed 3'

Note: Any special needs driveways will be discussed at the pre-bid
Pavement marking

4" temporary striping required same day as resurfacing or milling

5" pavement marking after 30 calendar days of final paving operation

Material and work and equipment

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org

10.

11.

12.

13.

All materials will be furnished by the contractor to meet Georgia DOT specifications

All work will meet Georgia DOT specifications
All equipment must meet GDOT standards

Equipment must be free of all leaks of fuel, oil hydraulic, etc.

Contractor will supply Thomas County inspector with all necessary job mix formulas that
meet GDOT standard specification section 828, two weeks prior to job start date.

Contractor to follow GDOT standard specifications section 413 for bituminous tack coat
Samples, Test, and Cited Specifications:

Contractor must supply Thomas County inspector with a list of names and phone numbers
for its Quality Control Management Team as per GSP21 GDOT Manual, two weeks prior to
job start date

A random sample will be taken for every Lot (500 tons) of asphalt, contractor will be
contacted by Thomas County inspector prior to job start with load number from which
sample is to be pulled from

All quality control samples shall be taken and tested by the contractor's designated certified
quality control technician. Such test shall be performed at the contractor's expense and in
accordance with the test established by GDOT. Copies of all tests performed by the
contractor shall be furnished to the inspector and will become a part of the project records.

At the discretion of the department, the Contractor's quality control test may be used as
acceptance tests. The Department will maintain surveillance of the Contractor's Quality
Assurance Acceptance Program and shall take samples and conduct test as necessary to
verify correctness of the Contractor's quality control tests and determine acceptability of
materials and construction. The Contractor shall be responsible for the quality of the
construction and materials incorporated therein.

It is the Contractor's responsibility to maintain that all driveways during construction are
neat, and user accessible

Quality joints must be made as per section 400-2 and will be only acceptable by Thomas
County inspectors.

Road shoulders

It is the responsibility of the contractor to clip shoulders for resurfacing

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 + Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov

www.thomascountyboc.org

14,

15.

16.

17.

18.

Inspection

Inspection on the project will be done by Thomas County Public Works

Contractor shall notify inspector if work is delayed due to weather or equipment failure
Emulsion tack

. Calculated at .06 gal per square yard

. CRS-2H or approved equal - payable by weight tickets only

All mailboxes, minor signs, or other such items to be relocated due to this construction shall
be performed by the contractor and the cost of this relocation shall be included in the bid price.
There will be no separate pay item for this work.

Contractor shall provide Variable Message Boards if there are any night lane closures
requiring traffic lane shifts.

A single line of Raised Pavement Markers placed every 40' with two way reflectors. As per
Thomas County specifications.

P.O. Box 920 * Thomasville, Georgia 31799 * (229) 225-4100 (C) Fax: (229) 584-9843
nisha.thurman@thomascountyga.gov
www.thomascountyboc.org