ITB#26-22-214614 Railroad Tie Disposal Services

RAILROAD TIE DISPOSAL SERVICES
INVITATION TO BID
N . 26-22-214614
O
J 9, 2026
UNE
A R C
LASKA AILROAD ORPORATION
327 W S C A
EST HIP REEK VENUE
A , A 99501
NCHORAGE LASKA

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Avenue
Anchorage, AK 99501
Phone 907.265.4470
GRAHAMC@AKRR.COM
June 9, 2026
ITB 26-22-214614
RAILROAD TIE DISPOSAL SERVICES
Response Required: This page must be completed and returned to ensure receipt of
future addenda or additional information. Please e-mail this form to
GrahamC@akrr.com. All addenda will be forwarded to the contact name and number
listed below.
Firms that have not returned the cover sheet will not be informed of addendums and
will only be alerted to addendums by checking with the ARRC procurement officer
or by checking ARRC's internet site: www.alaskarailroad.com , select Procurement
and then Solicitations. Bidders must acknowledge the receipt of all issued
addendums in their Bid/bid submittal.
Company ______________________________________________________
Address ______________________________________________________
______________________________________________________
Contact ______________________________________________________
Phone ______________________________________________________
Email ______________________________________________________
www.AlaskaRailroad.com

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Avenue
Anchorage, AK 99501
Phone 907.265.4470
GRAHAMC@AKRR.COM
JUNE 9, 2026
THIS IS NOT AN ORDER
INVITATION TO BID (ITB) #26-22-214614
The Alaska Railroad Corporation ("ARRC") is soliciting bids from interested parties for the
purchase of:
RAILROAD TIE DISPOSAL SERVICES
SEALED BIDS WILL BE RECEIVED AT:
Alaska Railroad Corporation
Attn: Candice Graham
327 West Ship Creek,
Anchorage, Alaska 99501
BIDS WILL BE RECEIVED UNTIL 3:00 PM LOCAL TIME, WEDNESDAY, JUNE 30, 2026 AT
3:00 PM LOCAL TIME. AT THAT TIME BIDS WILL BE PUBLICLY OPENED.
Interested parties are invited to submit a bid form contained herein which must be hand
delivered or mailed to the above address. Bids received via email or facsimile transmission will
be considered non-responsive. Bids must be complete and in U.S. dollars. See instructions and
conditions enclosed herein.
IMPORTANT: Work associated with this ITB is funded in part by funds from the Federal
Transit Administration and ARRC. This solicitation package contains some provisions that are
designated as applicable to FTA and ARRC funded projects.
ARRC may award a contract resulting from this solicitation to the responsive bidder whose bid
conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any
or all offers if such action is in the best interest of ARRC, and waive informalities and minor
irregularities in offers received. Any resulting contract from this solicitation shall incorporate the
Standard Instructions, and General Terms and Conditions incorporated in this solicitation.
Bids received by e-mail transmission will not be considered for award. Bids shall be submitted
on the forms furnished herein. Amendments, or withdrawals must be received by ARRC's
Contracts Section prior to the scheduled time of bid opening.

Your bid must be complete. See instructions and conditions enclosed.
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this
bid. Should a bidder not understand any aspect of this bid, or require further explanation, or
clarification regarding the intent or requirements of this bid, it shall be the responsibility of the
bidder to seek guidance from the ARRC.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids,
accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to
award the proposed contract if it is in the best interest of the ARRC.
This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC
to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to
the execution of a formal contract
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED
TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor-imposed terms and
conditions which conflict with this Invitation for Bid terms and conditions are considered counter
offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-
responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this Invitation for Bid and the terms and conditions of the bidder/contractor, the terms and
conditions of the Invitation for Bid will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors
on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the
Federal Highway Administration (FHWA). ARRC has a race neutral DBE Program and does not
set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall
DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within
the U.S. Department of Transportation. If this contract is funded in whole or in part by funds
from the FTA, FEMA or the FHWA, it is imperative that you consult the Federal Terms and
Conditions portion of this solicitation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/).
ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award
in 2007. The Alaska Railroad considers Green Star membership to be a positive
business attribute, and regards a Green Star award as a tangible sign of an
organization's commitment to environmental stewardship and continual
improvement within its operations.
Return your bid in a sealed envelope, the envelope used in submitting your offer shall be
plainly marked with the following information:
1. Offeror's name.
2. Offer number 26-22-214614
3. Date and time scheduled for the receipt of offers.
4. Offer: RAILROAD TIE DISPOSAL SERVICES

Please direct all responses and/or questions concerning this invitation to bid in writing to
Candice Graham via email; GrahamC@akrr.com.
Sincerely,
Candice Graham
Contract Administration Specialist

SOLICITATION INDEX
SECTION A: REQUIRED DOCUMENTS
SECTION B SPECFIC TERMS AND CONDITIONS
SECTION C: STATEMENT OF SERVICES
SECTION D: FORMS -
BID BOND
PERFORMANCE BOND
CONTRACTOR RESPONSIBILITY QUESTIONNAIRE
SERVICE BID FORM
SUBCONTRACTOR LIST
SECTION E: GENERAL SERVICES TERMS & CONDITIONS
SECTION F: REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID
CONTRACTS
SECTION G: FEE SCHEDULE
ATTACHMENTS:
1. ARRC TIE DISPOSAL LAND USE FIGURE

SECTION A
REQUIRED DOCUMENTS
REQUIRED FOR BID Bids will not be considered if the following documents are not completely
filled out and submitted at the time of bidding:
1. Service Bid Form
2. Bid Bond
3. Contractors Responsibility Questionnaire
4. Fee Schedule
6. Required Contract Provision for Federal-Aid Contracts :
# 25. Certification Regarding Use of Contract Funds for Lobbying
-31 USC 1352; 2 CFR 200.450; 2 CFR 200 App. II(j); 49 CFR Part 20
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required
to complete and submit the following documents within Five (5) Working Days after receipt of
written notification:
1. Subcontractor List
2. Contractor's QA/QC Plan
3. Contractor's Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must
completely fill out and submit the following documents within the time specified in the intent to
award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Performance Bond - [Form 395-0127]
3. Alaska Business License

SECTION B SPECIFIC TERMS AND CONDITIONS
Terms and Conditions: Any contract resulting from this Request for Proposals shall incorporate all of
the terms and conditions referenced in this solicitation package.
Period of Performance: The contract shall be in effect for two (2) years in duration from the date of
execution. The period of performance hereunder may be extended by ARRC for an additional three (3)
one year extensions. The total duration of the contract, including the exercise of any options shall not
exceed five (5) years.
Prices:
Prices will be firm for the first year of the contract. Price escalation for the additional years may be
granted upon thirty (30) days notification by vendor to the contract administrator for to the option year
exercised. Approval for the price escalation shall only be granted based on the consumer price index
(CPI) or historic price/cost data supplied by the vendor that clearly is verifiable and shows a vendor
cost that reflect the same gross profit percentage as the base offer herein. Vendor's profit margin
cannot be increased during the term of this agreement for any renewals or extensions granted.
Invoices
Contractor shall submit itemized invoices to ARRC within five (5) days after the last day of each month
showing charges for services rendered. Contractor shall reference their contract number on all
invoices
Contractor Liability: The contractor shall be liable for any damage or loss to ARRC property resulting
from any act or omission on the part of the Contractor or its agents and/or subcontractor while on or in
possession of ARRC property. The basis for evaluation of such damage or loss shall be the cost of
repairing such damage or replacing any items that in the opinion of the Contracting Officer is
irreparable. In the event of negligence or failure on the part of the Contractor to promptly make such
repairs and/or replacements, such costs as may be incurred by ARRC to remedy the loss shall be
deducted from any amount due, or to become due, under the contract. The Contractor shall not,
however, be liable for loss or destruction of, or damage to ARRC property if such loss or
destruction of, or damage to, ARRC property is due to causes resulting from normal and expected
operational procedures or from causes beyond the control of and without the fault or negligence
of the Contractor or its agents and/or subcontractors.
Safety and Protection: The Contractor shall be responsible for initiating, maintaining and
supervising all safety precautions and programs in connection with the work. The Contractor shall take
all necessary precautions for the safety of, and shall provide the necessary protection to prevent
damage, injury or loss to:
(1) All employees on the site and other persons and organizations who may be affected thereby;
(2) All the work and materials and equipment to be incorporated therein, whether in storage on
or off the site; and
(3) Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks,
pavements, roadways, structures, and utilities.
In the performance of this contract, the Contractor shall comply with all applicable Federal, State, and
local laws governing safety, health, and sanitation. The contractor shall provide all safeguards, safety
devices and protective equipment and take any other needed actions as it determines, or as the ARRC
may determine, to be reasonably necessary to protect the life and health of employees on the job and
the safety of the public and to protect property in connection with the performance of the work covered
by the contract.

All damage, injury or loss to any property caused, directly or indirectly, in whole or in part, by the
Contractor, any Subcontractor, supplier or any other person or organization directly or indirectly
employed by any of them to perform or furnish any of the work or anyone for whose acts any of them
may be liable, shall be remedied by the Contractor with no change in contract amount, except damage
or loss attributable to unforeseeable causes beyond the control of and without the fault or negligence
of the Contractor, including but not restricted to acts of God, or the public enemy or governmental
authorities. The Contractor shall designate a responsible safety representative at the site. This person
shall be the Contractor's superintendent unless otherwise designated in writing by the Contractor to the
ARRC.
Work Safety on Railroad Property: The safety of personnel, property, rail operations, and the public
is of paramount importance in the prosecution of the work pursuant to this contract. As reinforcement
and in furtherance of overall safety measures to be observed by Contractor (and not by way of
limitation), the following special safety rules shall be followed while working on Alaska Railroad
Corporation ("ARRC") property. Further railroad safety information may be obtained from the ARRC
Safety Office. Safety information is also available on the ARRC website at www.alaskarailroad.com.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement
Rule 1200.7. Alternative delivery locations, if supplied are intended to provide ARRC a range of
comparative costs which will allow identification of the combinations most responsive to ARRC's need.
Bidders shall submit bid prices for any or all alternatives stated in the Invitation to Bid and are advised
that the order in which the alternatives, if any, are chosen by ARRC, may affect which Bidder is the
lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by
bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided
herein, in the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in
accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in
accordance with the provisions of ARRC Procurement Rule 1600.2.
AGGRIEVED BIDDER/OFFEROR: An aggrieved bidder/offeror may protest an ARRC procurement
action by filing a written protest with the procurement officer in accordance with the procedures and
time limits specified in ARRC Procurement Rules 1800.1-1800.11.
Award of Contract: Unless the solicitation is canceled or all bids are rejected, the procurement officer
shall award a contract based on the solicited bids with reasonable promptness by written notice to the
lowest, responsible and responsive Bidder whose bid conforms in all material respects to the
requirements and criteria set out in the Invitation to Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award is made
and returned to ARRC within ten (10) calendar days, together with all required performance and
payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The
Bidder to whom award is made shall not be permitted to occupy the project site until he has first obtained
the required insurance and submitted to ARRC proof of such insurance together with a statement
certifying that said insurance conforms to requirements set forth in the Invitation to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to
execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of
his bid security may be retained by ARRC as liquidated damages.

Government Contract Requirements: If Federal funds will be used to pay for any part of the project
described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the
successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal
grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they
apply to the subject matter of the contract.
Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be
good and firm for a period of thirty (30) days from the date of bid opening.
Successful Contractor shall obtain an Alaska Business License, and shall be responsible for keeping it
current for the year of the contract working. This is a requirement of the State of Alaska and a
requirement for any Contractor working on public projects in the State of AK.
Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction
related work under this contract including but not limited to mobilization, equipment setup, storage,
etc., taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site
Health and Safety Plan to ARRC for compatibility acceptance