ITB R-6912 Freedom Hall Pool Renovation Project

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number Freedom Hall Pool Renovation Project / #R-6912
Due Day / Date / Time Tuesday / July 14, 2026 / 11:00 AM ET (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone Cameron Clark; cclark@johnsoncitytn.org 423.434.5826 or purchasing@johnsoncitytn.org
Bid Issue Date June 23, 2026
Project location Freedom Hall Civic Center, 1320 Pactolas Road, Johnson City, Tennessee 37604
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms As per bid
Bidder is responsible for completing the remaining portion of this bid document
DESCRIPTION
Provide all labor, materials, equipment and supplies as necessary to complete the Pool Renovations as per
these revised bid documents.
Lump Sum Base Bid: $__________________________
Plus 10% Contingency $__________________________
TOTAL BID: $__________________________
Optional: Pump & filter replacement: $__________________________
Mandatory pre-bid site visit per attached
Proposed project schedule (this may be an award consideration): ___________________________________
Contractor's envelope requirements apply per attached
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB# R-6912 Freedom Hall Pool Renovations project virtual bid opening; Meeting ID:
856 0790 3838; Passcode: 585716.
If you do not have access to a webcam, or you have no audio with your system, you may call this number to
join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct
assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS:
Firm Name____________________________________________
Place signed bid response in a sealed
envelope plainly identified on the outside with By________________________________________________
vendor name and bid name and number. PRINTED & SIGNED
Vendor responsible for delivery to Johnson
City Purchasing Dept., Debbie Dillon- Director, Address______________________________________________
209 Water Street, Johnson City, TN 37601 on or
before the bid opening date and time. ________________________________________________
Telephone_____________________________________________
E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# R-6912- Freedom Hall Pool Renovations Project
BIDDERS INSTRUCTIONS
1. PROJECT TIMEFRAME
Contractor must specify anticipated completion timeframe. Completion date for this project is
requested ASAP. This may be an award consideration.
2. JOBSITE CONDITIONS
Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal
manner.
3. LICENSES, FEES, PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
4. CONTRACTOR PERFORMANCE
These specifications are not intended to be complete in every detail. Therefore, the Contractor
is expected to perform all work in a professional workmanlike manner in accordance with all
applicable City, State and Federal codes and regulations.
5. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)
and General Contract Form shall be completed and returned with the bid package. Successful
vendor shall provide certificate of insurance, as specified, prior to contract release by
Purchasing.
6. DRUG FREE WORKPLACE
All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance
with TCA 50-9-113 and return same with bid response. Failure to comply with this
requirement will declare that bid non-responsive.
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations
for our employees, our citizens and the general public. Our commitment to provide safe and
efficient operations is shown by the implementation of programs and procedures which ensure
compliance with appropriate safety measures, as well as the letter and intent of all applicable
laws and regulations. There is sufficient evidence to conclude that the use of illegal
drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an
employee's performance and general physical and mental health. The illegal possession and
use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction
and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy
to ensure an employee's fitness for duty as a condition of employment; to ensure the drug tests
and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-
employment, random testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service
with the City must have a testing program of the same or better than the requirements of the
City of Johnson City.

7. STATE CONTRACTORS LICENSE
Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's
Licensing Act of 1994, State of Tennessee. The attached "Contractors Envelope Form" must
be completed and attached to the outermost bid submittal envelope. A copy of Bidder's State
Contractor's License shall be included with bid package.
8. ADDENDA
In the event it becomes necessary to revise any part of this bid, addenda will be issued to all
known interested parties and posted on the City's website. It's the bidder's responsibility to
check prior to submitting. Any verbal communications are not be binding.
9. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, includes the City's "Requirements for Bids, Requests
for Proposals, and Contracts, etc." and the "Sealed Solicitation General Terms and Conditions"
attached hereto and set forth herein as if verbatim.
10. LICENSES, FEES AND PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by
law to do business in the City of Johnson City in completion of the requirements stated herein.
All work shall be done in accordance with the latest building codes, state and federal laws
relative to this project.
11. PROJECT SECURITIES
Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five
percent (5%) of total proposed amount. Bond shall be issued by a surety company licensed to
do business in the State of Tennessee. This bond is required as a guarantee that, if the bid is
accepted, a contract will be entered into and the performance thereof duly secured by an
approved performance and payment bond. If the successful vendor fails to execute required
contracts, the security will be forfeited. Bonds submitted by unsuccessful vendors can be
returned upon request after award of the contract.
The successful vendor will be required to furnish a Performance and Payment Bond in the
amount of one hundred percent (100%) of the contract price. Bond shall be issued by a surety
company licensed to do business in the State of Tennessee. Performance bonds must be filed
with the purchasing department within ten (10) working days after the contract has been issued.
In the event that the successful vendor fails to furnish payment and performance bonds and
execute a contract within the time period allowed, the bid bond deposit of the bidder shall be
retained by the city as liquidated damages and not as a penalty.
12. BID SUBMITTALS
* Contractor's Envelope Form attached to outer most envelope
* Bid cover sheet, completed and signed. Company name must be on pre-bid attendee list.
* 5% Bid Bond
* Completed Insurance checklist and General Insurance Appendix forms
* Any addenda's issued
* Copy of Tennessee State Contractor's License
* Similar project references
* Drug Free Workplace Affidavit
* Optional pump and filter product specifications & literature

ITB# R6912 - FREEDOM HALL POOL RENOVATION PROJECT
PROJECT SPECIFICATIONS
Project Locaon
Freedom Hall Civic Center Pool
1320 Pactolas Road
Johnson City, TN 37604
Bid Contact
Cameron Clark, 423-434-5826; cclark@johnsoncitytn.org or purchasing@johnsoncitytn.org
PROJECT DESCRIPTION
The City of Johnson City is seeking qualified licensed contractors to provide all labor, materials,
supervision, equipment, demolion, plumbing, structural support, resurfacing, le replacement,
and related services necessary to complete renovaons to the Freedom Hall Pool facility.
The project generally consists of:
* Replacement of skimmers and associated plumbing
* Replacement of main drains and associated plumbing
* Replacement of return inlets and return piping
* Filter room plumbing modificaons and repairs
* Swimming pool resurfacing
* Waterline and pool deck le replacement
* Racing lane and racing cross installaon
* Concrete demolion and replacement
* Confined space safety compliance within lower pool service area
* Structural support of plumbing systems
* Startup and commissioning services
The work shall be completed in accordance with the atached specificaons and all local, state
and federal applicable codes and standards.

PROJECT SPECIFICATIONS
1.01 PROJECT INFORMATION
A. Project Descripon
Renovaon of the Freedom Hall Pool facility including plumbing replacement, filtraon system
modificaons, resurfacing, and le replacement.
B. Owner
City of Johnson City, Tennessee
C. Site Visit
Mandatory pre-bid site visit. Contact Cameron Clark to schedule an appointment. Atendee's
of the previous June 12th pre-bid meeng are not required to atend. BIDDER'S COMPANY
NAME MUST BE ON ONE OF THE ATTENDEE'S LIST TO BE ELIGIBLE TO BID.
D. Quesons
All quesons shall be submited in wring to the Purchasing Department;
purchasing@johnsoncitytn.org, no later than five (5) business days prior to the bid opening.
1.02 SCOPE OF WORK
Contractor shall furnish all labor, supervision, materials, equipment, permits, tools, disposal,
safety measures, and incidentals necessary to complete the project.
SECTION A - SWIMMING POOL PLUMBING
Skimmers
Contractor shall:
1. Remove ten (10) exisng skimmers and all associated exisng plumbing.
2. Saw cut and demolish concrete as required for installaon.
3. Install new commercial-grade skimmers connected to new plumbing systems.
4. Install reinforcing steel to ensure proper structural integrity.
5. Replace and restore concrete to encapsulate new skimmers.

6. Install new plumbing around pool perimeter connecng all skimmers.
7. Provide Schedule 40 PVC plumbing.
8. Structurally support all new plumbing systems.
9. Route plumbing back to the mechanical room.
10. Size plumbing appropriately to meet required flow rates and restricons.
Main Drains
Contractor shall:
1. Saw cut and demolish concrete required for removal of exisng main drains.
2. Remove exisng main drains and associated plumbing.
3. Install new VGB commercial pool main drains and plumbing as per State and Federal
regulaons.
4. Install Schedule 80 PVC plumbing.
5. Route plumbing back to the mechanical room.
6. Install reinforcing steel ulizing two-part epoxy anchoring systems.
7. Install Bentonite Water Stop systems to ensure waterght seal between new and
exisng concrete.
8. Install new concrete and allow minimum curing period prior to pool resurfacing
operaons.
Pool Returns
Contractor shall:
1. Core out thirty (30) exisng return inlets.
2. Install new return plumbing through pool walls ulizing Link-Seal systems or approved
equal.
3. Install new return plumbing connecng all return inlets.
4. Ulize Schedule 40 PVC plumbing.

5. Structurally support all new plumbing systems.
6. Route plumbing back to the mechanical room.
7. Properly size plumbing to meet required flow restricons.
SECTION B - FILTRATION ROOM PLUMBING
Contractor shall:
1. Remove unnecessary plumbing within filter room.
2. Replace skimmer and main drain valves.
3. Replace return line gate valves.
4. Replace cracked flanges and damaged fings.
5. Rework exisng plumbing and bracing to improve accessibility and operaonal
efficiency.
6. Provide all supports, hangers, anchors, and bracing required for completed installaon.
7. Oponal: Remove and replace the exisng pump and filter. The replacement should
meet all State of TN requirements for pool flow and turnover rates based on the pool's
200,000-gallon volume. We prefer a sand-media filtraon system. List pricing separately
and include product literature and specificaons.
SECTION C - POOL RESURFACING & TILE REPLACEMENT
Contractor shall:
1. Sandblast exisng pool surfaces to remove exisng coangs.
2. Pressure wash and acid wash pool surfaces.
3. Sound test pool floor and walls to idenfy failed plaster or delaminated areas.
4. Repair cracked or damaged areas ulizing high-strength patching materials.
5. Apply cemenous bond coang system to ensure proper adhesion.
6. Install 12" to 5/8" of new standard plaster surface.
7. Install new pool deck coping and new waterline le.

8. Install le racing lane markings and racing crosses.
9. Fill pool and add startup chemicals during fill to harden surface and to remove metals of
fill water.
10. Install new commercial LED Aquac lighng and housings.
11. Replace the built-in recessed stairs with a standard aluminum sleeved pool ladder.
12. Perform cleanup and debris removal.
1.03 SPECIAL CONSIDERATIONS
1. Pool filling operaons shall be connuous once iniated.
2. Contractor shall coordinate startup procedures with Owner.
3. Contractor shall nofy Owner of water quality requirements prior to fill operaons.
4. Contractor shall protect newly installed plaster and finishes during curing and startup
operaons.
5. Contractor shall coordinate all demolion and construcon acvies to minimize
damage to exisng facility systems.
1.04 LOWER POOL SERVICE AREA CONFINED SPACE REQUIREMENTS
The Contractor acknowledges that porons of the Lower Pool Service Area and plumbing access
areas constute confined space and/or permit-required confined space environments as
defined by OSHA standards.
All plumbing, demolion, structural support, and repair work performed within these areas
shall fully comply with:
* OSHA 29 CFR 1910.146 - Permit-Required Confined Spaces
* OSHA 29 CFR 1926 Subpart AA - Confined Spaces in Construcon
* Tennessee OSHA (TOSHA) requirements
* All applicable federal, state, and local safety regulaons
Contractor responsibilies shall include:
1. Development and implementaon of a site-specific confined space entry program.

2. Idenficaon and designaon of all confined space work areas.
3. Connuous atmospheric monitoring where required.
4. Venlaon and air circulaon systems as necessary.
5. Permit-required confined space entry procedures.
6. Emergency rescue and retrieval procedures.
7. Designaon of competent confined space atendants and entry supervisors.
8. Employee training documentaon for confined space operaons.
9. Lockout/tagout coordinaon where applicable.
10. Maintenance of safe ingress and egress at all mes.
11. Compliance with all fall protecon standards.
12. Coordinaon of confined space operaons with Owner and facility staff.
The Contractor shall submit a confined space safety plan to the Owner for review prior to
mobilizaon.
Failure to comply with confined space requirements shall constute grounds for immediate
suspension of work.
1.05 MATERIAL REQUIREMENTS
All materials shall be commercial-grade and suitable for aquac facility use.
Requirements include:
* Schedule 40 PVC plumbing where specified
* Schedule 80 PVC plumbing for main drain systems
* Commercial pool fings and components
* High-strength concrete patching materials
* Bentonite water stop systems
* Cemenous bond coang systems
* Commercial-grade plaster or aggregate pool finish systems
* Corrosion-resistant supports and hardware

1.06 QUALITY ASSURANCE
Contractor shall:
* Be properly licensed in the State of Tennessee
* Have documented experience with commercial aquac facility renovaons
* Have experience with commercial pool plumbing systems
* Have experience with commercial pool resurfacing
* Coordinate work with Owner to minimize operaonal impacts
* Provide references of similar completed projects.
1.07 SUBMITTALS
Awarded Contractor shall submit:
* Product data
* Shop drawings
* Plumbing layout drawings
* Pool finish specificaons
* Tile samples
* Startup procedures
* Warranty documentaon
* Maintenance recommendaons
All submitals shall be approved prior to installaon.
Bond amount shall comply with City of Johnson City purchasing requirements.
1.08 WARRANTY REQUIREMENTS
Contractor shall provide:
General Warranty