ITB: Oak Island Re-Pump Materials

Pursuant to N.C.G.S. § 143-129, Brunswick County is soliciting sealed bids for materials to support the replacement of a deteriorated sewer line with new 24-inch pipe at the Oak Island Re-Pump Station. The existing infrastructure has exceeded its useful life and requires replacement. All materials must comply with the County’s specifications as referenced in the Brunswick County Engineering Design Manual for Water & Sewer Systems , also available at our website www.brunswickcountync.gov.

Any changes to the specifications, item descriptions, and/or quantities herein will be made in the form of an Addendum to this Invitation to Bid and will be supplied to all known prospective bidders and posted on the Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for ensuring that they have all addenda. Brunswick County may negotiate and refine final specifications with the selected bidder.

The following outlines the exact materials and quantities desired for the project.  Interested bidders must be able to fulfill all orders within thirty (30) days of an order being placed by Brunswick County.

• The bid title and due date and time.
• A cover letter/letter of intent on bidder’s letterhead, signed by an authorized representative of bidder, expressly agreeing to Brunswick County’s terms and conditions contained in this Invitation to Bid and its attachments.
• The bidder’s name or company name, address, and telephone number.
• The name, address, and telephone number of company representatives with the authority to answer questions or provide clarification regarding the bid’s contents.
• A detailed Bid Proposal Form in substantially the form attached hereto and incorporated herein by reference.
• Any assistance requirements from Brunswick County.
• A detailed company description and history, including the areas of expertise related to the project.
• The name and telephone number of a contact person for at least three (3) references.
• Certificate of Insurance as evidence that bidder meets the County’s Minimum Insurance Requirements attached hereto.

Bidders shall provide documentation sufficient to clearly demonstrate that their company meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such documentation may result in the bid being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial information for any bidder, in order to support the viability of the bidder.

Those interested should submit one (1) hard copy of the bid.  Bids may only be mailed or hand delivered to the following:

Mail:                           Brunswick County Public Utilities

Attn: Trent Murphy

P.O. Box 249

Bolivia, NC 28422

Hand Delivery:          Brunswick County Public Utilities

Attn: Trent Murphy

250 Grey Water Road

Supply, NC 28462

Sealed bids must be received no later than July 3, 2025, 3:00 pm ET, at which time they will be opened publicly and read aloud in the Brunswick County Public Utilities Operations Center Admin Conference Room located at 250 Grey Water Road, Supply, NC 28462. Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a bid prior to the stated date and time. Regardless of the manner of submission, any bid received after the stated date and time will not be considered. Incomplete bids or bids inconsistent with the required format may be disqualified from consideration.

Brunswick County will not be responsible for any costs or expenses incurred by the bidder in submitting a bid or for any other activities associated with this procurement.   Further, Brunswick County reserves the right to cancel the procurement described herein prior to issuance and acceptance of any contractual agreement even if the Board of Commissioners has formally accepted the recommendation.

All written correspondence, bids and supporting documents received by Brunswick County in connection with this Invitation to Bid will become the property of Brunswick County.  Brunswick County reserves the right to use any ideas in a bid or supporting documents regardless of whether the bid is selected.