ITB 26-004 Northwoods Stream Restoration

Invitation to Bid, No. 26-004
NORTHWOODS STREAM RESTORATION
Release Date: May 18, 2026
OPTIONAL PRE-BID MEETING:
May 27th 2026 at 11:00 a.m. EST
BID DUE DATE and OPENING DATE:
June 29, 2026 at 11:00 a.m EST
Bids shall only be accepted at the City Hall at:
2421 Van Fleet Circle, Suite 200, Doraville, GA, 30360
Bids shall be accepted prior to the due date, but not later than the due date and time.
Bids shall be submitted in hard copy format (one original) and one flash drive. Any
bid submitted in any other format (email, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be with the Public Works Director,
Chris LaFleur, Chris.LaFleur@Doravillega.us.
2. All questions or requests for clarification must be sent via e-mail only to
gabidding26@keckwood.com Questions are due no later than June 5, 2026. Questions
received after this date and time may not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information regarding the solicitation related to
this solicitation will be posted on City website at www.Doravillega.us.
4. The City of Doraville reserves the right to reject all bids and to waive technicalities and
informalities, and to make an award in the best interest of the City of Doraville.
5. The City of Doraville is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their quotes prior to the due date of this
solicitation.

CONTRACT FOR ITB 26-004
NORTHWOODS STREAM RESTORATION
This CONTRACT made and entered into this day of , 2026 by and between
the City of Doraville, (Party of the First Part, hereinafter called the "City"), and -
Party of the Second Part, hereinafter called the "Service
Provider" or "Contractor").
NOW THEREFORE, for and in consideration of the mutual promises and obligations
contained herein and under the conditions hereinafter set forth, the parties do hereby agree as
follows:
1. TERMS:
The services to be performed under this Contract shall commence upon the date stated in the
Notice to Proceed Letter. The contract period for this contract is 120 days from the date
stated in the Notice to Proceed Letter. Upon the completion of the full scope of work the
contract shall terminate absolutely and without further obligation as required by O.C.G.A.
36-60-13, as amended, unless terminated earlier in accordance with the provisions of this
Contract.
2. ATTACHMENTS:
The following documents are attached and are specifically incorporated herein by reference;
and, along with this Contract and the General Conditions attached as Exhibit A encompass
all of the Contract documents:
Exhibit A: General Conditions.
Exhibit B: Specifications and Scope of Work (ITB 26-004 reference herein).
Exhibit C: Determination of Responsibility.
Exhibit D: Bond Documents: Payment Bond, Performance Bond and Maintenance Bond.
Exhibit E: Georgia Security and Immigration Compliance Affidavit.
Exhibit F: Drug-Free Workplace.
Exhibit G: Affidavit Verifying Status for Public Benefit Application.
Exhibit H: References and Subcontractor Form.
Exhibit I: Non-Collusion Affidavit.
Exhibit J: Bid Schedule.
Exhibit K: Construction Drawing Package - City of Doraville Public Works Department
Special Provisions
Exhibit L: Qualification Statement
3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to carry
out perform, perform the services in accordance with the Contract Documents (the "Work").
4. PRICE:
The City agrees to pay the Service Provider following receipt by the City of a detailed
invoice reflecting the actual work performed by the Service Provider, provided, however,
Service Provider guarantees that the maximum price for materials, labor, and expenses, shall
be the amount reflected in Exhibit J.
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5. INDEMNIFICATION AND HOLD HARMLESS:
[See Section 13 of Exhibit A. --- General Conditions]
Service Provider further agrees to protect, defend, indemnify, and hold harmless the CITY,
its council members, officers, agents, and employees from and against any and all claims or
liability for compensation under the Worker's Compensation Act arising out of injuries
sustained by any employee or subcontract of the Service Provider, as allowed under the law.
6. TERMINATION FOR CAUSE:
The City may terminate this Contract for cause upon ten (10) days prior written notice to the
Service Provider of the Service Provider's default in the performance of any term of this
Contract. Such termination shall be without prejudice to any City's rights or remedies
provided by law.
7. TERMINATION FOR CONVENIENCE:
The City may terminate this Contract for its convenience at any time upon 30 days written
notice to the Service Provider. In the event of the City's termination of this Contract for
convenience, the Service Provider will be paid for those services actually performed.
Partially completed performance of the Contract will be compensated based upon a signed
statement of completion to be submitted by the Service Provider who shall itemize each
element of performance.
8. TERMINATION FOR FUND APPROPRIATION:
The City may unilaterally terminate this Contract due to lack of funding at any time by
written notice to the Service Provider. In the event of the City's termination of this Contract
for fund appropriation, the Service Provider will be paid for those services actually
performed. Partially completed performance of the Contract will be compensated based upon
a signed statement of completion to be submitted by the Service Provider which shall itemize
each element of performance.
9. CONTRACT NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate against
any employee or applicant for employment because of race, creed, color, sex, national
origin, age, or disability which does not preclude the applicant or employee from performing
the essential functions of the position. The Service Provider will also, in all solicitations or
advertisements for employees placed by qualified applicants, consider the same without
regard to race, creed, color, sex, national origin, age, or disability which does not preclude
the applicant from performing the essential functions of the job. The Service Provider will
cause the foregoing provisions to be inserted in all subcontracts for any work covered by this
Contract so that such provision will be binding upon each sub-service providers for standard
commercial supplies of raw materials.
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10.ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise
dispose of the whole or any part of this Contract or his right, title, or interest therein to any
person, firm, or corporation without the previous consent of the City in writing.
11.WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition of this
Contract shall not be deemed a waiver of any subsequent breach of the same or any other
provision, term, covenant, or condition.
12.SEVERABILITY:
The parties agree that each of the provisions included in this Contract is separate, distinct and
severable from the other and remaining provisions of this Contract and that the invalidity of
any Contract provision shall not affect the validity of any other provision or provisions of
this Contract.
13.GOVERNING LAW:
The parties agree that this Contract shall be governed and construed in accordance with the
laws of the State of Georgia. This Contract has been signed in DeKalb County, Georgia.
14.MERGER CLAUSE:
The parties agree that the terms of this Contract included the entire Contract between the
parties, and as such, shall exclusively bind the parties. No other representations, either oral or
written, may be used to contradict the terms of this Contract.
IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized
agents, have caused this CONTRACT to be signed, sealed and delivered.
Signatures on the following page.
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Doraville, GEORGIA
By:
Chuck Atkinson
City Manager
ATTEST:
Shanta Bingham
City Clerk
APPROVED AS TO FORM:
Cecil McLendon., City Attorney
SERVICE PROVIDER:
Signature Date
Print Name
Print Title
ATTEST:
Date
Signature
Print Name
Print Title
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EXHIBIT A
GENERAL CONDITIONS
1.SCOPE OF WORK
The Contract will be to provide services to the City in accordance with the Contract
Documents. All work shall be performed in accordance with the Scope of Services
attached hereto as Exhibit B.
2.REGULATIONS
2.1 The Service Provides shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations pertaining to the performance of the work specified
herein.
2.2 The Service Provider shall obtain all permits, licenses, and certificates, or any such
approvals of plans or specifications as may be required by Federal, State, and local laws,
ordinance, rules and regulations, for the proper execution of the work specified herein.
2.3 During the performance of this Contract, the Service Provider shall keep current and, if
requested by the City, provide copies of any and all licenses, registrations or permits
required by applicable governing agencies, The Service Provider shall keep a copy of any
and all licenses, registrations and permits on the job site while performing the Contract
work.
2.4 The Service Provider will comply with the City of Doraville's Financial Management and
Purchasing Policies.
2.5 The Service Provider will complete all work in accordance with all applicable
legal requirements, including but not limited to O.C.G.A. 50-5-63, as
applicable.
3. WORK HOURS
3.1 The Contractor shall normally perform on-site work during Standard Work Hours which
are between 7:00 a.m. and 7:00 p.m., Monday through Friday, excluding City's observed
holidays. The City may require the Contractor to perform work on the city's premises
during Non-standard Work Hours which are outside the Standard Work Hours. Non-
Standard Work Hours may be arranged with prior written approval of the City. The
Contractor shall advise the City no less than 48 hours in advance of its projected work
schedule. The Contractor shall perform no work during City observed holidays without
the prior written permission of the City.
3.2 In the event an emergency condition is declared by the City's Manager of his respective
designee, the Contractor will perform work during such hours as requested by the City.
3.3 The City may order the Service Provider to suspend, delay, or interrupt all or any part of
the work for such a period of time as he may determine appropriate for the convenience
of the City. The time for completion of the work shall be extended by the number of days
they work is suspended. The City shall not be responsible for any claims, damages or
costs stemming from any delay of the work.
4. SERVICE PROVIDER'S PERSONNEL
4.1 The Service Provider will abide by all State and Federal regulations on wages and hours
of an employee dealing with the employment relationship between the Service Provider
and its subsidiaries or related parties and its employees, including but not limited to the
Federal National Labor Relations Act, the Federal Fair Labor Standards Act, the Federal
Civil Rights Act of 1964, as amended, and the Americans with Disabilities Act.
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EXHIBIT A
GENERAL CONDITIONS
4.2 The Service Provider shall require all prospective employees to show proof of
citizenship, or proof from the United States Immigration and Naturalization Service of
valid entry permits and/or work permits for legal aliens and proof that such legal aliens
are eligible to be employed in the United States. This includes any requirement for
participation in the DHS E-Verify or SAVE program.
4.3 Should the Service Provider engage employees who are illiterate in English, it will be the
Service Provider's responsibility and obligation to train such employees to be able to
identify and understand all signs and notices in and /or around the areas that relate to
them, or the services being performed by them pursuant to this Contract. In addition, the
Service Provider will have someone in attendance at all times who can communicate
instructions to said employee.
4.4 The Service Provider shall maintain a drug-free workplace within the meaning of the
Georgia Drug-free Workplace Act. No employee shall be hired by a Service Provider for
work on the City's premises prior to such employee having tested negative for drugs. In
addition, existing employees have tested negative for drugs. In addition, existing
employees of the Service Provider must be subject to drug testing by the Service Provider
upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by
the Service Provider. Copies shall be provided to the City if requested.
4.5 The Service Provider shall transfer promptly from the City any employee or employees
that the City advises are not satisfactory and replace such personnel with employees
satisfactory to the City; but in no event shall the City be responsible for monitoring or
assessing the suitability of any employee or agent of the Service Provider.
4.6 The Service Provider's employees shall be instructed that no gratuities shall be solicited
or accepted for any reason whatsoever from the tenants, customers or other persons at the
City.
4.7 A valid driver license (Commercial Driver License, if applicable) will be required of all
personnel operating motor vehicles or motorized equipment on roadways in or around the
City.
4.8 While working on city property all Service Provider's employees shall wear neat-
appearing business casual attire or uniforms with the company name and/ or logo and
footwear of a style that complies with all legal and safety requirements, including and
without limitation, the requirements of OSHA.
4.9 Designation of Supervisor-the Service Provider shall designate an experienced
Supervisor ("Supervisor") acceptable to the City for all purposes related to the work. The
initial Supervisor shall be (TBD).
4.9.1 The Supervisor shall be fully responsible for the Service Provider meeting all of
its obligations under this Contract. The Supervisor shall provide the City with an
appropriate status report on the progress of the project.
4.9.2 The Supervisor shall be available, as reasonably required, to be on-site during
necessary times. Such times shall be discussed between the Supervisor and the
City, but the final required times will be the City's discretion.
4.9.3 In the event that the designated Supervisor terminates employment with the
Service Provider or is requested by the City to be removed from the role of
Supervisor (as provided in Section 4.5), the position shall be assumed by an
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EXHIBIT A
GENERAL CONDITIONS
individual with equivalent qualifications, experience, and knowledge. Such
replacement shall require the City's prior approval.
4.10 The process by which the implementation partner requests the removal of a team member
from the project. If a Service Provider replaces a proposed team member, the Service
Provider shall replace that team member of similar experience. The City reserves the
right to accept or reject any proposed or replacement team member, with or without
cause, at any time during the duration of the project.
5. TOOLS AND EQUIPMENT
It shall be the sole responsibility of the Service Provider to provide for all tools,
parts, and equipment necessary to perform work under this Contract.
6. PERFORMANCE REQUIREMENTS
6.1 The Service Provider shall perform all of its obligations and functions under the
Contract in accordance with the Contract specifications and industry standards.
The Service Provider shall adjust and coordinate its activities to the needs and
requirements of the City and perform its activities so as not to annoy, disturb,
endanger, unreasonably interfere with or delay the operations or activities of the
City.
6.2 The Service Provider's personnel shall perform work in compliance with all
Federal, State, and City of Doraville regulations.
6.3 Dates for commencement and completion of work shall be coordinated with the
City's Authorized Representative (CAR).
6.4 Any work required beyond that which is specified herein shall be reported in
advance to the City. At no time shall work beyond the scope be performed
without prior written authorization from the City.
6.5 The Service Provider shall utilize maximum safety procedures. Tools and
equipment will be in a good state of repair, safe to use, and be used in the manner
in which they were intended. The Service Provider is required to inform all
workers and concerned persons of the Material Safety Data on all products being
utilized on this project. No materials or equipment will be left unattended at any
time.
7. CONFIDENTIAL INFORMATION
7.1 In the course of performing the contract work, the Service Provider may gain
access to security-sensitive and other sensitive information of the City.
7.2 The Service Provider agrees to hold all City data and information in confidence
and to make such information known only to its employees and subcontracts who
have a legitimate need to know such information and only after advising such
persons of the Service Provider's non-disclosure obligations.
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EXHIBIT A
GENERAL CONDITIONS
7.3 The Service Provider shall seek the City's prior written consent before using for
any purpose other than the fulfillment of the Service Provider's obligations
hereunder, or before releasing, disclosing, or otherwise making such information
available to any other person.
7.4 The Service Provider shall employ such practices and take such actions to protect
the City's information from unauthorized use or disclosure as the Service
Provider employs and takes to protect its own information, but in no event shall
the Service Provider use less than reasonable efforts to protect the City's
information.
7.5 The provisions of this Section shall survive the expiration or earlier termination of
the Contract.
8. USE OF PREMISES
During the progress of the work specified herein, to the extent any work is performed on
the City's premises, the Service Provider shall keep the premises free from accumulation
of waste materials, and other debris resulting from, work and about the premises as well
as tools, equipment, machinery and surplus material, and leave the site clean and ready
for occupancy by the City.
9. SAFETY AND PROTECTION
The Service Provider shall be solely and completely responsible for initiating,
maintaining and supervising all safety precautions for the safety of, and shall provide the
necessary protection to prevent damage, injury or loss to all employees on the worksite
and other persons including, but not limited to, the general public who may be affected
thereby.
10. COMPENSATION - INVOICE AND PAYMENT FOR SERVICES
10.1 The City shall pay the Service Provider, subject to any authorized deductions, the
applicable prices set forth for each service authorized by the City, and actually
delivered or performed, as the case may be, by the Service Provider to the
satisfaction and acceptance, as appropriate, of the City. The timing of such
payments shall be as set forth below in the Section.
10.2 The Service Provider shall invoice with such supporting documentation and other
backup material as the City may reasonably require. The Service Provider shall
provide the Proof of Payment attached as an Exhibit hereto, indicating all
subcontractors have paid, with each invoice.
10.3 The Service Provider shall deliver to the City approval and acceptance, and before
eligible for final payment of any amounts due, all documents and material
prepared by the Service Provider for the City under this Contract.
10.4 The City shall pay the undisputed amount of the Service Provider's invoice, as it
may be reduced to reflect unsubstantiated or unsatisfactory service. Items in
dispute shall be paid upon the resolution of the dispute. No verification or
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EXHIBIT A
GENERAL CONDITIONS
payment of any amounts invoiced shall preclude the City from recovering any
money paid in excess of that due under the terms of this Contract.
10.5 The Service Provider shall be obligated to pay promptly all proper charges and
costs incurred by the Service Provider for labor and expenses incurred for the
work performed hereunder. The City shall have the right, but not the obligation, to
pay directly to third parties (including subcontractors) all past due amounts owed
by the Service Provider to third parties for labor and materials used for the work
hereunder, based on invoices submitted by such third party, and all such amounts
paid by the City shall be applied toward, and shall reduce, amount owed to
Service Provider hereunder.
10.6 The Service Provider shall submit all invoices City of Doraville Public Works
Department electronically to Chris.Lafleur@Doravillega.us and copy to
City of Doraville, GA, Accounts Payable, 2421 Van Fleet Cir, Suite 200,
Doraville, GA 30360.
10.7 The Service Provider will agree to comply with the City of Doraville's Financial
Policies and Purchasing Policy, to the extent applicable.
10.8 The Service Provider agrees that the compensation provided herein shall be full
and final settlement of all claims arising against Doraville for work done,
materials furnished, costs incurred or otherwise arising out of this contract and
shall release the City from any and all further claims related to the payment for
services and materials furnished in connection with this Agreement.
10.9 The Service Provider and City agree that in any event a provision of this Contract
pertaining to the time of payment, the rate of payment, and any rates of interest
differs from any provision of the Prompt Pay Act, such provision of the Prompt
Pay Act are hereby waived and said Contract provision shall control. The City
shall not be responsible for any interest penalty or for any late payment.
11. COMPLIANCE WITH LAWS AND REGULATIONS
11.1 The Service Provider shall perform its obligations and functions hereunder in
compliance with the applicable laws of the United States, the State of Georgia,
DeKalb County, the City of Doraville, any applicable rules, regulations or
directives of any agency thereof, and the applicable regulations of the City.
OSHA rules and regulations shall be followed at all times. The City shall have the
right (but not the obligation) to contest or challenge by any means whatsoever any
law, regulation, rule or directive which in any way affects or otherwise impacts
upon the Service Provider's performance of its obligations and functions
hereunder; the Service Provider shall cooperate to the fullest extent and take
whatever action (including becoming a party in any litigation) the City should
reasonable request in connection with any such challenge or contest by the City.
11.2 The Service Provider shall obtain and keep current all licenses, permits and
authorizations, whether municipal, county, state or deferral, required for the
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