INVITATION TO BID (ITB)
2026-144-PR
CRACK SEALING SERVICES
Various Roads – Morrow County
Completion Deadline: April 30, 2026
BIDS DUE: March 16,2026 @ 2:00PM
Sandi Pointer, Risk and Procurement Manager
215 NE Main Ave., Irrigon, OR 97844
541-989-8166
spointer@morrowcountyor.gov
ITB- CRACK SEALING – VARIOUS CO. ROADS | 2026
IP-2 Overview
Morrow County Public Works is soliciting sealed bids from qualified crack sealing
contractors to perform crack sealing on various paved county roads as part of its
pavement preservation maintenance program. Award will be made to the lowest
responsive a Contractors are encouraged to independently review project
locations prior to submitting a bid. Project sites are public roadways and may be
inspected at the contractor’s convenience.
A coordinated non-mandatory site visit may be arranged by contacting Morrow
County Public Works at:
Public Works Office – 541-989-9500.
No additional compensation will be provided for failure to inspect project
locations. Submission of a bid shall be considered acknowledgment that the
Contractor has familiarized themselves with existing site conditions.
IP-3 Scope of Work
The Contractor shall provide all labor, equipment, and incidentals necessary to
perform crack sealing operations including:
• Crack cleaning using compressed air.
• Hot-pour crack sealant application.
• Squeegee application required – disc application not permitted.
• Maintaining traffic in the correct lane during operations.
County Responsibilities:
• County will Provide crack seal material.
• County will Provide rear shadow vehicle with proper vehicle messaging
system.
• County will Coordinate scheduling and work locations.
Work Hours: Daylight hours only, Monday through Friday.
All work must be completed by April 30, 2026.
ITB- CRACK SEALING – VARIOUS CO. ROADS | 2026
IP-4 Performance Requirements
• Bid shall be submitted on a cost per linear foot basis.
• All cracks shall be thoroughly cleaned with compressed air prior to sealing.
• Sealant shall be applied with wand and finished with squeegee.
• Disc applicators are not permitted.
• Work shall comply with all applicable Oregon safety standards.
• Work not meeting standards may be rejected and require correction at
Contractor’s expense.
IP-5 Withdrawal of Proposals
A. A bid may be withdrawn at any time prior to the due date/time, by written
request to Morrow County, which may be mailed, 215 NE Main Ave.,
Irrigon, OR 97844 or presented in person. The request to withdraw shall
be signed by the supplier, or the supplier’s authorized representative.
B. The withdrawal of a Bid does not prejudice the right of the supplier to
submit a new proposal.
C. No Bid can be withdrawn after the Invitation to Bid due time. The proposal
constitutes an offer to enter into a contract if accepted by Morrow County.
IP-6 Right to Reject Offers
Morrow County may reject any offer not in compliance with all prescribed
public procurement procedures and requirements, and may reject for good
cause any or all offers upon a finding by the County that it is in the public
interest to do so.
IP-7 Contract Award
A. Bids will be evaluated by a committee appointed by the Public Works
Director. The contract will be awarded to the proposal deemed most
advantageous to Morrow County. Proposals will be evaluated with
consideration of the proposal schedule.
B. A decision to award the contract will be made in its entirety to a single
supplier within ten business days of the opening of submitted Bids. Award
of the contract will be made according to timelines available to the Board
of Commissioners.
C. Morrow County reserves the right to accept or reject any or all offers and
waive any informalities and irregularities in offers.
D. A “Services Contract” (Appendix A) will be executed by Morrow County
and the vendor with the proposal that is most advantageous to Morrow
County.
ITB- CRACK SEALING – VARIOUS CO. ROADS | 2026
IP-8 Contract Documents
A. The contract documents are intended to be mutually cooperative and to
provide all details reasonably required for the execution of the proposed
work.
B. Any person submitting a proposal shall not, at any time after submission,
dispute, complain or assert that there was any misunderstanding in regard
to the nature, quality or description of the materials to be supplied and the
work to be performed.
1. Any person submitting a proposal shall not, at any time after
submission, dispute, complain or assert that there was any
misunderstanding in regard to the nature, quality or description of the
materials to be supplied and the work to be performed.
IP-9 Contractor’s Bonds
A quote bond is not required for submission of a proposal.
A performance bond is not required for this contract for the supply of materials.
A payment bond is not required for this contract for the supply of materials.
GENERAL PROVISIONS:
GP-1 Laws to be Observed
A. The Supplier shall comply with all applicable federal, state, and local
laws, ordinances, rules, and regulations affecting the work at all times.
B. The Supplier shall defend, indemnify, and hold harmless Morrow County,
its officers, employees, and agents from and against any claims, liabilities,
damages, losses, or expenses arising from any violation of applicable laws
by the Supplier, its officers, employees, agents, or subcontractors.
C. The Supplier shall be responsible for the acts and omissions of its
employees and subcontractors and shall defend, indemnify, and hold
harmless Morrow County, its officers, employees, and agents from any
claims or liabilities arising out of the Supplier’s negligence.
ITB- CRACK SEALING – VARIOUS CO. ROADS | 2026
Project Locations
Lexington, Oregon Area:
• Black Horse Rd.
• Cemetery Hill Rd.
Heppner, Oregon Area:
• Dee Cox Rd.
Rhea Creek, Oregon Area:
• Brenner Canyon
Boardman, Oregon Area:
• Root Lane (south of Wilson)
• Meadow Loop
Irrigon, Oregon Area:
• Columbia (between school & just east of 2nd Street West)
• 2nd Street SW
ITB- CRACK SEALING – VARIOUS CO. ROADS | 2026
This page summarizes the opportunity, including an overview and a preview of the attached documents.
